Agenda and draft minutes

Venue: Committee Rooms, 2nd Floor, West Wing, Guildhall

Contact: Chloe Rew
tel. no.: 020 7332 1427  Email: chloe.rew@cityoflondon.gov.uk

Items
No. Item

1.

Apologies

Minutes:

The Chair opened the meeting congratulating two officers on their recognition in the New Year’s Honours. Geoff Pick, Director of the London Metropolitan Archives, was awarded an OBE and Carol Boswarthack, Head of Barbican and Community Libraries, was awarded an MBE.

 

Apologies were received from Deputy David Bradshaw, Tijs Broeke, Thomas Clementi, Anne Holmes, Andrew Mayer, Jeremy Mayhew, Sylvia Moys, Judith Pleasance and Deputy Dr Giles Shilson.

 ...  view the full minutes text for item 1.

2.

Members' Declarations under the Code of Conduct in respect of items on the agenda

Minutes:

There were no declarations.

 ...  view the full minutes text for item 2.

3.

Minutes pdf icon PDF 103 KB

To agree the public minutes and non-public summary of the previous meeting held on 11 November 2019.

 ...  view the full agenda text for item 3.

Minutes:

RESOLVED, that – the public minutes and non-public summary of the previous meeting held 11 November 2019 were agreed as a correct record.

 ...  view the full minutes text for item 3.

4.

Forward Plan pdf icon PDF 118 KB

Members are asked to note the Committee’s forward plan.

 

 ...  view the full agenda text for item 4.

Minutes:

Members noted the committee’s forward plan and noted the following amendments:

 

-       Inspiring London Through Culture moved from March 2020 to May 2020;

-       Outdoor Arts Programme removed from March 2020 as it was included in January 2020 agenda;

-       Department of Community & Children’s Services Business Plan added to March 2020;

-       Report of Activities at Keats House 2019/20 added to July 2020;

-       Inspiring London Through Culture moved from September 2020 to November 2020;

-       Outdoor Arts Programme moved from November 2020 to January 2021.

 ...  view the full minutes text for item 4.

5.

City Arts Initiative: Recommendations to the Culture, Heritage and Libraries Committee pdf icon PDF 96 KB

Report of the Director of Major Projects.

 ...  view the full agenda text for item 5.

Additional documents:

Minutes:

Members considered a report of the Director of Major Projects relative to the City Arts Initiatives recommendations to the Culture, Heritage and Libraries Committee.

 

RESOLVED, that – Members of the Committee:

1.    ratify the City Arts Initiative’s recommendations as follows:

·         Red Sand Project: approve the application, subject to final consent from Highways and implementation of the recommendations;

·         David Breuer Weil: decline the application due to unsuitability of the artwork at the proposed location;

·         Sculpture in the City: approve the longlisted artworks for the project’s 10th edition, launching June 2020; and,

2.    note that the City Arts Initiative received an application from State Street Global Advisors to install Fearless Girl. However, this application has been deferred by the applicant and will be considered at a later meeting.

 ...  view the full minutes text for item 5.

6.

Departmental Budget Estimates and High-Level Summary Business Plan 2020/21 pdf icon PDF 213 KB

Joint report of the Director of Open Spaces, Assistant Town Clerk and Director of Major Projects, Director of Community & Children’s Services and the Chamberlain.

 ...  view the full agenda text for item 6.

Additional documents:

Minutes:

Members considered a joint report of the Chamberlain, Assistant Town Clerk & Director of Major Projects; Director of Open Spaces; and Director of Community & Children’s Services relative to the departmental budget estimates and high-level summary business plan for 2020/21.

 

With respect to the Commercial Manager role, it was noted that the fixed-term post would cost £84,000 in the first year with an income target of £60,000. The Fundamental Review recommended additional resources to cover the £24,000 shortfall. Subsequently the post would be continued only if income exceeded the cost of the position.

 

A Member expressed concern that a budget could be amended following the Committee’s agreement, however Officers advised that these amendments would only be made as a result of changes from other Committees.

 

RESOLVED, that Members –

1.    review and approve the Town Clerk’s – Cultural Services, Open Spaces and Community & Children’s Services Department’s proposed revenue budget for 2020/21 for submission to Finance Committee;

2.    review and approve the Town Clerk’s – Cultural Services, Open Spaces and Community & Children’s Services Department’s proposed capital and supplementary revenue projects budgets for 2020/21 for submission to Finance Committee;

3.    authorise the Chamberlain, in consultation with the Assistant Town Clerk & Director of Major Projects, Director of Open Spaces and the Director of Community & Children’s Services to revise these budgets to allow for any further implications arising from Corporate Projects, other reviews and changes to the Cyclical Works Programme;

4.    agree that minor amendments for 2019/20 and 2020/21 budgets arising during budget setting be delegated to the Chamberlain;

5.    note the factors taken into consideration in compiling the Town Clerk’s – Cultural Services, Open Spaces and Community & Children’s Services Department’s Business Plan, including efficiency measures, and;

6.    approve, subject to the incorporation of any changes sought by this Committee, the final high-level summary Budget Plans

 ...  view the full minutes text for item 6.

7.

Gateway 6: Guildhall Art Gallery and Heritage Gallery Works pdf icon PDF 70 KB

Report of the City Surveyor.

 ...  view the full agenda text for item 7.

Minutes:

Members considered a Gateway 6 report of the City Surveyor relative to the creation of a new Heritage Gallery and Study Room within the Guildhall Art Gallery.

 

RESOLVED, that – Members agree to close the project.

 ...  view the full minutes text for item 7.

8.

2019 Car Free Day Update pdf icon PDF 81 KB

Report of the Director of the Built Environment.

 ...  view the full agenda text for item 8.

Additional documents:

Minutes:

Members received a report of the Director of the Built Environment relative to the 2019 Car Free Day on 22 September 2019. It was noted that the date for Car Free Day 2020 had not been confirmed. In planning Car Free Day in the future, consideration should be given to the accessibility of dockless bikes, planned disruptions to public transportation and avoiding the weekend of Open House London if possible.

 

RESOLVED, that – the report be received and its contents noted.

 ...  view the full minutes text for item 8.

9.

Presentation: Outdoor Arts Programme 2019/2020

Presentation of the Cultural and Visitor Development Director and the Head of Cultural Programming and Partnerships.

 ...  view the full agenda text for item 9.

Minutes:

Members received a presentation from the Cultural and Visitor Development Director relative to the Outdoor Arts Programme for 2019/20 noting the success of events in 2019 and the programme of events for 2020.

 

RESOLVED, that – the presentation and its contents be received.

 ...  view the full minutes text for item 9.

10.

City Outdoor Arts Programme: 2019 performance evaluation report pdf icon PDF 108 KB

Report of the Director of Major Projects.

 ...  view the full agenda text for item 10.

Minutes:

Members received a report of the Director of Major Projects relative to the City Outdoor Arts Programme 2019 performance evaluation report.

 

RESOLVED, that – the report be received and its contents noted.

 ...  view the full minutes text for item 10.

11.

Trustees Annual Report and Financial Statements for the Year Ended 31 March 2019 - Keats House (Charity No. 1053381) pdf icon PDF 66 KB

Joint Report of the Chamberlain and Director of Open Spaces.

 ...  view the full agenda text for item 11.

Additional documents:

Minutes:

Members received a joint report of the Chamberlain and the Director of Open Spaces relative to the Trustees Annual report and Financial Statements for the year ended 31 March 2019 for Keats House (Charity No. 1053381).

 

RESOLVED, that – the report be received and its contents noted.

 ...  view the full minutes text for item 11.

12.

Trustees Annual Report and Financial Statements for the Year Ended 31 March 2019 - Guildhall Library Centenary Fund (Charity No. 206950) pdf icon PDF 66 KB

Joint Report of the Chamberlain and Director of Major Projects.

 ...  view the full agenda text for item 12.

Additional documents:

Minutes:

Members received a joint report of the Chamberlain and the Director of Major Projects relative to the Trustees Annual report and Financial Statements for the year ended 31 March 2019 for the Guildhall Library Centenary Fund (Charity No. 206950).

 

RESOLVED, that – the report be received and its contents noted.

 

 ...  view the full minutes text for item 12.

13.

Barbican and Community Libraries: Services for Children and Families pdf icon PDF 109 KB

Report of the Director of Community and Children’s Services.

 ...  view the full agenda text for item 13.

Additional documents:

Minutes:

Members received a report of the Director of Community & Children’s relative to the Barbican and Community Libraries services for children. The report informed Members of the services provided by the libraries for children and families; the impact such services have on health and wellbeing, literacy, socialisation and development; and the positive feedback from parents who engage with these services.

 

RESOLVED, that – the report be received and its contents noted.

 ...  view the full minutes text for item 13.

14.

Gateway 2: Tower Bridge Service Trenches Refurbishment pdf icon PDF 109 KB

Report of the Director of the Built Environment.

 ...  view the full agenda text for item 14.

Additional documents:

Minutes:

Members received a Gateway 2 report of the Director of the Built Environment relative to the refurbishment of the 300m length of service trenches to the footways of the fixed spans of Tower Bridge.

 

RESOLVED, that – the report be received and its contents noted.

 ...  view the full minutes text for item 14.

15.

Questions on matters relating to the work of the Committee

Minutes:

There were no questions.

 ...  view the full minutes text for item 15.

16.

Any other business the Chair considers urgent

Minutes:

The Assistant Town Clerk provided a verbal update on the location of the Lord Mayor’s Coach. Due to the relocation of the Museum of London (MoL), the Coach cannot be stored at the MoL in its usual location as this space is required for collating artefacts for relocation.

 

During this period, the Coach cannot be displayed at the Guildhall West Wing entrance permanently due to the inadequate environmental controls for long term storage.

 

The MoL is committed to displaying the Coach at its new location and Guildhall and the Museum of London has agreed to provide access arrangements in the interim.

 ...  view the full minutes text for item 16.

17.

Exclusion of the Public

MOTION – That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of the Schedule 12A of the Local Government Act.

 ...  view the full agenda text for item 17.

Minutes:

RESOLVED – That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Local Government Act.

 

 

 

 

 

 

 

 ...  view the full minutes text for item 17.

18.

Non-Public Minutes

To agree the non-public minutes of the previous meeting held on 11 November 2019.

 ...  view the full agenda text for item 18.

Minutes:

RESOLVED, that – the non-public minutes of the previous meeting held 11 November 2019 be agreed as a correct record.

 ...  view the full minutes text for item 18.

19.

Fundamental Review Update

The Assistant Town Clerk & Director of Major Projects to be heard.

 ...  view the full agenda text for item 19.

Minutes:

The Assistant Town Clerk & Director of Major Projects was heard relative to an update on the Fundamental Review.

 

RESOLVED, that – the update be received.

 ...  view the full minutes text for item 19.

20.

Gateway 6: Guildhall Replacement of Lighting and Controls/ Dimming System in the Guildhall Art Gallery

Report of the City Surveyor.

 ...  view the full agenda text for item 20.

Minutes:

Members considered a Gateway 6 report relative the replacement of lighting fitting and controls at the Guildhall Art Gallery and associated spaces.

 

RESOLVED, that – the recommendations be agreed.

 ...  view the full minutes text for item 20.

21.

Tower Bridge (Bridge House Estates Charity Registration No. 1035628) and Monument Performance Report April to September 2019

Report of the Director of Open Spaces.

 ...  view the full agenda text for item 21.

Minutes:

Members received a report of the Director of Open Spaces relative to the Tower Bridge and Monument Performance Report for April to September 2019.

 

RESOLVED, that – the report be received and its contents noted.

 ...  view the full minutes text for item 21.

22.

Dynamic Pricing for the Tower Bridge (Bridge House Estates Charity Registration No. 1035628) and the Monument in 2020/21

Report of the Director of Open Spaces.

 ...  view the full agenda text for item 22.

Minutes:

Members received a report of the Director of Open Spaces relative to dynamic pricing for Tower Bridge and the Monument for 2020/21.

 

RESOLVED, that – the report be received and its contents noted.

 ...  view the full minutes text for item 22.

23.

Non-Public questions on matters relating to the work of the Committee

Minutes:

There were no questions.

 ...  view the full minutes text for item 23.

24.

Any other business that the Chair considers urgent and which the Committee agree should be considered whilst the public are excluded

Minutes:

There was one item of other business.

 ...  view the full minutes text for item 24.