Agenda and minutes

Venue: Committee Rooms, 2nd Floor, West Wing, Guildhall

Contact: Joseph Anstee
tel. no.: 020 7332 1480  Email: joseph.anstee@cityoflondon.gov.uk

Items
No. Item

1.

Apologies

Minutes:

Apologies for absence were received from Dhruv Patel (Chairman), Marianne Fredericks, Deputy Edward Lord, Jeremy Mayhew and Ian Seaton.

 ...  view the full minutes text for item 1.

2.

Members' declarations under the Code of Conduct in respect of items on the agenda

Minutes:

The Deputy Chair declared a standing interest by virtue of being a trustee of Trust for London, and advised that she had withdrawn from the delegated authority request in respect of the Museum of London Archaeology at Item 10b due to a conflict of interest.

 ...  view the full minutes text for item 2.

3.

Minutes pdf icon PDF 91 KB

To agree the minutes and non-public summary of the meeting held on 28 November 2019.

 ...  view the full agenda text for item 3.

Minutes:

RESOLVED – That the public minutes and non-public summary of the meeting held on 28 November 2019 be agreed as an accurate record.

 

Matters Arising

The Deputy Chair requested that officers follow up on the Digital Skills Strategy with the Corporate Strategy team.

 ...  view the full minutes text for item 3.

4.

Outstanding Actions pdf icon PDF 50 KB

Report of the Town Clerk

 ...  view the full agenda text for item 4.

Minutes:

The Committee received the list of outstanding actions, noting those which were on the agenda or were scheduled for a future date or meeting.

 

RESOLVED – That the Outstanding Actions update be noted.

 ...  view the full minutes text for item 4.

5.

Annual Review of the Committee's Terms of Reference pdf icon PDF 77 KB

Report of the Town Clerk

 ...  view the full agenda text for item 5.

Minutes:

The Committee considered a report of the Town Clerk asking the Committee to review its terms of reference. In response to a query from a Member, the Deputy Chair advised that the Committee’s quorum was in line with other Committees, also noting that decisions in respect of grants over £500,000 were referred to the Court of Common Council.

 

RESOLVED – That the terms of reference of the Committee be approved for submission to the Court as set out.

 ...  view the full minutes text for item 5.

6.

Progress Report pdf icon PDF 73 KB

Report of the Chief Grants Officer and Director of City Bridge Trust (CGO)

 ...  view the full agenda text for item 6.

Minutes:

The Committee received the regular progress report of the CGO and discussed the updates provided. The Committee had enjoyed a presentation and discussion with Lib Peck, Director of the Mayor of London’s Violence Reduction Unit, at lunch prior to the meeting.

 

CBT’s 25th Anniversary

A Member, noting that 2020 was also the 25th anniversary of the Disability Discrimination Act, asked whether there were any plans to commemorate this as part of the CBT anniversary. The CGO responded that there had been conversations on synergy between the two anniversaries and a prospective programme of work for 2020 and beyond.

 

RESOLVED – That the report be noted.

 ...  view the full minutes text for item 6.

7.

Financial Position of City Bridge Trust In Respect of the Period Ended 31st December 2019 pdf icon PDF 114 KB

Report of the CGO and the Chamberlain

 ...  view the full agenda text for item 7.

Minutes:

The Committee received a report of the CGO setting out City Bridge Trust’s financial position against budget for the period ended 31st December 2019.

 

In response to a query from a Member, the CGO advised the Committee on the difference in financial position following the shift to five-year grants under the Bridging Divides strategy and assured that organisations were not receiving less capital per annum as a result.

 

RESOLVED – That the report be noted.

 ...  view the full minutes text for item 7.

8.

Grants Budget and Applications Today pdf icon PDF 96 KB

Report of the CGO

 ...  view the full agenda text for item 8.

Minutes:

The Committee received a report of the CGO summarising grant applications recommended for decision at the meeting, and those that had been considered since the last meeting under schemes of delegation.

 

RESOLVED – That the report be noted.

 ...  view the full minutes text for item 8.

9.

Grants And Strategic Initiatives Recommendations and Assessments pdf icon PDF 208 KB

To consider the CGO’s reports on grant recommendations as follows: -

 ...  view the full agenda text for item 9.

Minutes:

9a

Grants of Between £100,001 and £250,000 for Approval pdf icon PDF 119 KB

Report of the CGO

 ...  view the full agenda text for item 9a

Additional documents:

Minutes:

The Committee considered a report of the CGO advising Members of funds recommended for approval for amounts between £100,000 and £250,000, including strategic initiatives. The CGO advised of a small amendment to the wording of the recommendation in respect of the Community Drugs and Alcohol Recovery Services and tabled an amended report for Members’ consideration.

 

RESOLVED – That the City Bridge Trust Committee receive the report and approve the recommended amounts for the following applications:

 

  1. Community Drug and Alcohol Recovery Services

 

APPROVED £110,550 (3 x £36,850) for a full-time Health and Wellbeing Outreach Worker (plus on-costs) to deliver mental health support services to isolated clients at a range of venues across the borough. Release of the grant in years 2 and 3 is conditional on evidence that CDARS’ free reserves are expected to return to a level equivalent to 3 months total expenditure and clarification of the restricted reserve forecast.

 

  1. Revolving Doors Agency

 

APPROVED £133,130 over 5 years (£31,000, £29,860, £27,000, £24,170, £21,100) to support the costs of further developing the London Regional User Forum.

 

  1. St. Christopher’s Hospice

 

APPROVED £165,250 over three years (£56,650; £54,400; £54,200) for the salary and associated costs of a f/t Project Manager to adapt and establish Compassionate Neighbours to support older, frail, socially isolated people in Bromley.

 

  1. St. Pancras Community Association

 

APPROVED £125,000 over five years (£25,000 x 5) for a Co-Ordinator (0.5FTE), activities, and associated running costs of the Golden Years programme.

 

  1. Step by Step

 

APPROVED £247,700 over five years (£49,060; £50,232; £49,332; £49,456; £49,620) towards the salary and running costs of dedicated weekly arts, crafts and music sessions for 48 disabled young people aged 4-18 years.

 

  1. Tempo Time Credits Ltd

 

APPROVED £202,000 over four years (£65,000; £60,500; £47,500; £29,000) towards the development of Time Credits networks in London, funding in each year conditional

 ...  view the full minutes text for item 9a

9b

Grants of £250,000 or Above for Approval pdf icon PDF 118 KB

Report of the CGO

 ...  view the full agenda text for item 9b

Additional documents:

Minutes:

The Committee considered a report of the CGO advising Members of funds recommended for approval for amounts of £250,000 or above. The CGO introduced each application to Members and outlined the proposals.

 

The CGO advised that officers wished to undertake further review of the application in respect of Sported Foundation. The Committee agreed to defer consideration of the application and agreed that the application could be considered under the Committee’s delegated authority procedures.

 

Members of the Committee praised the high standard of applications and quality and variety of work going on, commending CBT and the organisations involved.

 

In response to a question from a Member, the CGO confirmed that CBT would be working in partnership with Trust for London on the Strengthening Voices, Realising Rights programme and would be closely involved with the work.

 

RESOLVED – That the City Bridge Trust Committee receive the report and approve the recommended amounts for the following applications:

 

15. Habinteg Housing Association Ltd

 

APPROVED £332,000 over three years (£121,000; £105,000; £106,00) for the costs of a programme to train, mentor and support disabled young Londoners to develop a career in inclusive design related work.

 

16. Sported Foundation

 

DEFERRED – To be considered under the Committee’s delegated authority procedures.

 

17. Wheels for Wellbeing

 

APPROVED £288,400 over 5 years (£58,320; £59,640; £55,100; £59,480; £55,860) towards the provision of fully accessible inclusive cycling opportunities in Lewisham, Croydon and Lambeth.

 

18. Bede House Association

 

APPROVED £260,000 over 5 years (£50,000, £51,000, £52,000, £53,000, £54,000) for the salary of the Starfish Domestic Violence Project Manager plus on-costs. The grant in years two to five is subject to the necessary balance in project costs being raised.

 

19. SignHealth

 

APPROVED £260,000 over 5 years (£50,000; £51,000; £52,000; £53,000; £54,000) towards the full-time salary of a Children and Families Support Worker, plus

 ...  view the full minutes text for item 9b

10.

To consider reports of the CGO as follows:-

Minutes:

10a

Applications Recommended for Rejection pdf icon PDF 125 KB

Minutes:

The Committee considered a report of the CGO outlining a total of 28 grant applications that were recommended for rejection. The Committee noted that the application in respect of The Challenger Trust had been withdrawn and was therefore not recommended for rejection.

 

RESOLVED – That the Committee reject the grant applications listed in the accompanying schedule, except the application in respect of The Challenger Trust, which was withdrawn.

 ...  view the full minutes text for item 10a

10b

Funds Approved or Declined Under Delegated Authority pdf icon PDF 108 KB

Minutes:

The Committee received a report of the CGO which advised Members of 22 expenditure items, totalling £793,760, which had been presented for approval under delegated authority to the CGO in consultation with the Chairman and Deputy Chair. The Committee noted that a past Chairman had approved the grant application in respect of Museum of London Archaeology in the room of the Deputy Chair.

 

RESOLVED – That the report be noted.

 ...  view the full minutes text for item 10b

10c

Withdrawn and Lapsed Applications pdf icon PDF 105 KB

Minutes:

The Committee received a report of the CGO which provided details of 9 applications which had been withdrawn or had lapsed.

 

RESOLVED – That the report be noted.

 ...  view the full minutes text for item 10c

10d

Variations to Grants/Funds Awarded pdf icon PDF 57 KB

Minutes:

The Committee received a report of the CGO which advised Members of a variation to 2 grants agreed by the CGO since the last meeting.

 

RESOLVED – That the report be noted.

 ...  view the full minutes text for item 10d

10e

Report on Learning Visits pdf icon PDF 68 KB

Additional documents:

Minutes:

The Committee received a report of the CGO about two visits that had taken place. The Deputy Chair encouraged Members to attend visits where they could as they were useful.

 

RESOLVED – That the report be received.

 ...  view the full minutes text for item 10e

10f

City Bridge Trust Communications and Events Attended pdf icon PDF 141 KB

Minutes:

The Committee received a report of the CGO providing Members with an update on the communications work of City Bridge Trust.

 

RESOLVED – That the report be noted.

 ...  view the full minutes text for item 10f

11.

Questions on Matters Relating to the Work of the Committee

Minutes:

In response to a question from a Member on CBT policy on reserves, the CGO explained that officers always took the level of reserves in the context of the organisation and considered individual cases on their specifications. There was a procedure for assessing how appropriate an organisation’s reserves were and applications were turned down where it was felt an organisation’s reserves were excessive.

 ...  view the full minutes text for item 11.

12.

Any other business that the Chairman considers to be urgent

Minutes:

There was no other business.

 ...  view the full minutes text for item 12.

13.

Exclusion of the Public

MOTION – That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

 ...  view the full agenda text for item 13.

Minutes:

RESOLVED – That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Local Government Act.

 

Item No.                                              Exempt Paragraphs

14 - 15                                                             3

16 - 17                                                             -

 ...  view the full minutes text for item 13.

14.

Non-Public Minutes

To agree the non-public minutes of the meeting held on 28 November 2019.

 ...  view the full agenda text for item 14.

Minutes:

RESOLVED – That the non-public minutes of the meeting held on 28 November 2019 be agreed as an accurate record.

 ...  view the full minutes text for item 14.

15.

Pipeline of Pro-Active Strategic Grants

Report of the CGO

 ...  view the full agenda text for item 15.

Minutes:

The Committee received a report of the CGO.

 ...  view the full minutes text for item 15.

16.

Questions on matters relating to the work of the Committee

Minutes:

There was one question.

 ...  view the full minutes text for item 16.

17.

Any other business that the Chairman considers urgent and which the Committee agree should be considered whilst the public are excluded

Minutes:

There was no other business.

 ...  view the full minutes text for item 17.