Agenda and minutes

Venue: Committee Rooms, 2nd Floor, West Wing, Guildhall

Contact: Philippa Sewell
tel. no.: 020 7332 1426  Email: philippa.sewell@cityoflondon.gov.uk

Items
No. Item

1.

Apologies

Minutes:

Apologies were received from the Right Hon. the Lord Mayor Alderman Parmley, Chief Commoner Wendy Mead, and Deputy Giles Shilson.

 ...  view the full minutes text for item 1.

2.

Members' declarations under the Code of Conduct in respect of items on the agenda

Minutes:

The following non-pecuniary declarations were made during the meeting:

·         The Chief Grants Officer as a Trustee of the London Emergencies Trust.

·         Deputy Edward Lord as a Stonewall Ambassador.

·         Ian Seaton, Simon Duckworth and Dhruv Patel by virtue of their Livery Companies supporting or being involved with potential grants discussed during non-public session.

 ...  view the full minutes text for item 2.

3.

Order of the Court of Common Council pdf icon PDF 91 KB

To receive the Order of The Court of Common Council from 27 April 2017.

 ...  view the full agenda text for item 3.

Minutes:

The Committee received an Order of the Court of Common Council of 27 April 2017 appointing the Committee and approving its Terms of Reference.

 ...  view the full minutes text for item 3.

4.

Election of Chairman

To elect a Chairman in accordance with Standing Order 29.

 ...  view the full agenda text for item 4.

Minutes:

The Committee proceeded to elect a Chairman in accordance with Standing Order No.29. The Town Clerk read a list of Members eligible to stand and Alderman Alison Gowman, being the only Member who expressed her willingness to serve, was duly elected as Chairman of the Committee for the ensuing year.

 

The Chairman took the opportunity to thank outgoing Members of the Committee, Alderman Vincent Keaveny Stuart Fraser and Stanley Ginsburg, and welcomed new Members Alderman Alastair King and (in his absence) Deputy Dr Giles Shilson. She welcomed back Jenny Field, Deputy Chief Grants Officer, and thanked outgoing Deputy Chairman Ian Seaton for his year in office.

 ...  view the full minutes text for item 4.

5.

Election of Deputy Chairman

To elect a Deputy Chairman in accordance with Standing Order 30.

 ...  view the full agenda text for item 5.

Minutes:

The Committee proceeded to elect a Deputy Chairman in accordance with Standing Order No. 30. A list of Members eligible to stand was read, and Wendy Mead and Dhruv Patel declared their willingness to serve, if elected.

 

A ballot having been taken, votes were cast as follows:-

Wendy Mead                          1 vote

Dhruv Patel                             10 votes

 

RESOLVED – That Dhruv Patel be duly elected as Deputy Chairman for the ensuing year.

 ...  view the full minutes text for item 5.

6.

Minutes pdf icon PDF 327 KB

To agree the minutes and non-public summary of the meeting held on 20 March 2017.

 ...  view the full agenda text for item 6.

Minutes:

The Town Clerk tabled amended minutes for items 6 (Employment & Disability Fund) and 7 (Employment and Mental Health).

 

RESOLVED – That the amended public minutes and non-public summary of the meeting held on 20 March 2017 be agreed as an accurate record.

 

Matters Arising

Members noted that the reports regarding Support of the LGBT Sector and Lord Mayor’s Show 2017 had been postponed from this meeting to the Committee’s next meeting in June 2017.

 ...  view the full minutes text for item 6.

7.

Appointment to the Social Investment Board pdf icon PDF 88 KB

Report of the Town Clerk.

 ...  view the full agenda text for item 7.

Minutes:

Members noted that the composition of the Social Investment Board included the Chairman of the City Bridge Trust Committee (or their nominee) and another Member of the Committee. 

 

RESOLVED – That the Chairman and Deputy Edward Lord be appointed to the Social Investment Board.

 ...  view the full minutes text for item 7.

8.

CBT Business Plan and the City of London Corporation draft Corporate plan pdf icon PDF 96 KB

Report of the Chief Grants Officer.

 ...  view the full agenda text for item 8.

Additional documents:

Minutes:

The Committee considered a report of the Chief Grants Officer which presented the City Bridge Trust (CBT) business plan for approval as well as an early draft of the City of London Corporation Corporate Plan 2018-23, to give Members an opportunity to provide feedback before wider consultation on the plan takes place. The Chairman advised of a number of corrections in both documents regarding the Bridge House Estates Social Investment Fund and the language concerning the Charity, and an updated section on Staffing Information was tabled.

 

RESOLVED – That the CBT Business Plan for 2017/18 be approved, and the draft Corporate Plan 2018-23 be noted.

 ...  view the full minutes text for item 8.

9.

Report of Action Taken Between Meetings pdf icon PDF 124 KB

Report of the Town Clerk.

 ...  view the full agenda text for item 9.

Minutes:

The Committee noted the details of one decision taken since the last meeting.

 

RESOLVED – That the report be noted.

 ...  view the full minutes text for item 9.

10.

Progress Report pdf icon PDF 245 KB

Report of the Chief Grants Officer.

 ...  view the full agenda text for item 10.

Additional documents:

Minutes:

The Committee received the regular progress report of the Chief Grants Officer and discussed the updates provided.

 

Finance Update

Members noted that a carry-forward of £4,448,000 to the 2017/18 financial year had been agreed by the Chairman of the Finance and Policy & Resources Committees via urgency procedures in order to agree five-year grant proposals at the May and July 2017 Committee meetings. The Chief Grants Officer advised that, as part of the Trust’s 5 year strategic review to inform the 2018-2023 grant spend, consideration was being given as to how the approach to the grants budget might be improved to support the delivery of high impact, longer-term grants better, and a detailed paper for the CBT Committee and Resource Allocation Sub Committee was proposed.

 

Human Resources Update

The Chief Grants Officer advised that, as an outcome of the Rocket Science review commissioned by the Trust, the Director of City Philanthropy – A Wealth of Opportunity Cheryl Chapman was working in-house ten days a month. In addition, the Head of Philanthropy Strategy position would be advertised in the next few days. These posts would support the work of this Committee, the City Corporation, and beyond.

 

Stepping Stones

Members were advised that the fourth round of Stepping Stones closed to first stage applications on 10th May. 50 applications had been received which would be shortlisted next week.

 ...  view the full minutes text for item 10.

11.

City Bridge Trust Funding Strategy 2018-2023 pdf icon PDF 840 KB

Report of the Chief Grants Officer.

 ...  view the full agenda text for item 11.

Minutes:

The Committee considered a report of the Chief Grants Officer which provided an update of the work completed for the Strategic Review from February 2017, a finalised version of the strategy (called “Bridging Divides”) for approval, and details on proposed next steps in terms of recommending the agreed final strategy to Court in July 2017.

 

The Chief Grants Officer thanked the Committee for their commitment to developing this Strategy, and to Sufina Ahmad for her work in putting this Strategy together and the level of engagement she had secured throughout the process. He advised that, across the Corporation and its related charities there was approximately £53M a year of charitable giving of which £20M comes through the City Bridge Trust. He confirmed that it was the entire Corporation’s responsibility to ensure that this giving was as effective as it could be. A crucial part of this was being clear in what we want to achieve and being aware of our respective strengths so that we can work together to be more than the sum of our parts. Members noted that this strategy reflected that, and was about the total asset approach rather than capital alone. The Chief Grants Officer was happy that this Strategy aligned with the timing of the City of London Corporation considering its own strategy as it presented an excellent opportunity to build on the work being done to break down silos and co-ordinate all the City Corporation’s efforts.

 

Head of Strategic Review Sufina Ahmad thanked David for his introduction and thanked the Committee for their continued input and engagement throughout the development of the Strategy, and advised that the details of how this strategy would be implemented will be designed in the next 6-9 months in partnership with Members.  Sufina advised that “Bridging Divides” set out

 ...  view the full minutes text for item 11.

12.

Employment & disability - Bridge to Work Programme pdf icon PDF 81 KB

Report of the Chief Grants Officer.

 ...  view the full agenda text for item 12.

Minutes:

The Committee received a report regarding the specific projects recommended for funding in the Bridge to Work programme and confirmed the allocation of the total amount available. Members were informed that an application from Scope was being recommended for funding under the general Investing in Londoners criteria as the organisation wished to work with an extended age range but the organisation, if funded, would play an active part in the wider Bridge to Work framework.

 

RESOLVED – That:

a)    the allocation of the total £3.3m funds be agreed as outlined in Table 1 (subject to consideration of the individual reports on the selected organisations, which are presented elsewhere in the papers);

b)    the Court of Common Council be recommended to approve any individual grants which are above £500,000; and

c)    the report be noted.

 ...  view the full minutes text for item 12.

13.

Grants Index and Assessment Reports pdf icon PDF 43 KB

To consider the Chief Grants Officer’s reports on grant recommendations as follows:-

 ...  view the full agenda text for item 13.

Additional documents:

Minutes:

13a

Bridge to Work pdf icon PDF 191 KB

Minutes:

RESOLVED – That:

a)    A recommendation be made tothe Courtof Common Council to approve agrant of £1,241,568 over four years (£243,716; £562,796; £429,804; £5,252) to the Centre for Mental Health to implement Individual Placement Support (IPS) in two London boroughs; and

b)    Anadditional £193,432 be set aside for contingency(equivalent to15.5% ofthe grant sum)to coverany additionalor unforeseenwork overthe period.

 ...  view the full minutes text for item 13a

13b

Action for Kids pdf icon PDF 107 KB

Additional documents:

Minutes:

APPROVED - £250,000over fiveyears (5x£50,000) fora full-timeJob Coachand aprogramme of employmentbrokering, travel-trainingand work-relatedlearning tosupport young peoplewith learningdisabilities intoand inemployment. Releaseof quarterly grant payments will be conditional on satisfactory management accounts until such time as deemed prudent. The grant in years 4 and 5 is subjectto theproject achievingsatisfactory progressin thefirst threeyears.

 ...  view the full minutes text for item 13b

13c

Inclusion London pdf icon PDF 132 KB

Additional documents:

Minutes:

RESOLVED – That a recommendation be made to the Courtof Common Council to approve agrant of £775,000 over five years (£161,000; £150,000; £151,000; £155,000; £158,000) for a Project Manager; other key staff; and operational costs of the Inclusion London/Action on Disability joint Bridge to Work project. The grant in years 4 and 5 is subject to the project achieving satisfactory progress in the first three years.

 ...  view the full minutes text for item 13c

13d

Muscular Dystrophy Group of Great Britain and Northern Ireland pdf icon PDF 117 KB

Additional documents:

Minutes:

APPROVED - £216,000 over five years (£51,000; £53,000; £55,000; £57,000; £60,000) for the Project Manager (3.5 days per week) and other staff and operational costs of the Bridge to Work project. The grant in years 4 and 5 is subject to the project achieving satisfactory progress in the first three years.

 ...  view the full minutes text for item 13d

13e

National Autistic Society pdf icon PDF 87 KB

Additional documents:

Minutes:

APPROVED - £199,000 over five years (£75,000; £39,000; £29,000; £28,000; £28,000) to develop and establish an online training resource for autistic young jobseekers in London. The grant in years 4 and 5 are subject to the project achieving satisfactory progress in the first three years.

 ...  view the full minutes text for item 13e

13f

Royal Mencap Society pdf icon PDF 96 KB

Additional documents:

Minutes:

APPROVED - £350,000 over three years (5 x £70,000) for an Employment Co-ordinator, an Employer Engagement Co-ordinator (both full-time) plus running costs to deliver the Bridge to Work project in London. The grant in years 4 and 5 is subject to the project achieving satisfactory progress in the first three years.

 ...  view the full minutes text for item 13f

13g

Whizz-Kids pdf icon PDF 87 KB

Additional documents:

Minutes:

APPROVED - £384,000 over 5 years (£49,000; £52,000; £91,000: £96,000; £96,000) for the salary and operational costs of the Bridge to Work project. The grant in years 4 and 5 is subject to the project achieving satisfactory progress in the first three years.

 ...  view the full minutes text for item 13g

13h

ShareAction pdf icon PDF 108 KB

Additional documents:

Minutes:

APPROVED - £80,000 over two years (£39,500; 40,500) to meet the cost of a full-time Education Officer with project running costs within its Education for the Capital in Environment and Finance initiative.

 ...  view the full minutes text for item 13h

13i

Evolve Housing + Support pdf icon PDF 88 KB

Additional documents:

Minutes:

APPROVED - £55,000 for a third and final year for a full-time Wellbeing Manager plus running costs to deliver mental health support services for homeless people living at Evolve Housing + Support units.

 ...  view the full minutes text for item 13i

13j

Terrence Higgins Trust pdf icon PDF 94 KB

Additional documents:

Minutes:

APPROVED - £106,400 over 2 final years (£52,350; £54,050) for a full-time Specialist Young People's Counsellor and the associated operating costs of a young people's therapy service project in London.

 ...  view the full minutes text for item 13j

13k

Heart n Soul pdf icon PDF 105 KB

Additional documents:

Minutes:

APPROVED - £90,000 over 3 years (3 x £30,000) towards the Expandable project, including the Project Assistant (2.5 days per week) and associated project costs.

 ...  view the full minutes text for item 13k

13l

Royal Hospital for Neuro-disability pdf icon PDF 102 KB

Additional documents:

Minutes:

APPROVED - £119,000 over three years (£45,000; £39,000; £35,000) towards the costs of providing regular sports activities to people living with severe neurological disabilities.

 ...  view the full minutes text for item 13l

13m

Scope pdf icon PDF 95 KB

Additional documents:

Minutes:

APPROVED - £250,000 over three years (£100,000; £80,000; £70,000) for the salary costs and related operational costs of the Starting Line and Kickstart programmes in east London, subject to Scope's ongoing engagement in the Trust's Bridge to Work initiative.

 ...  view the full minutes text for item 13m

13n

Toucan Employment pdf icon PDF 104 KB

Additional documents:

Minutes:

APPROVED - £114,750 over three years (£38,500; £37,750; £38,500) for the Salary of a Full Time (35 hours per week) Workstart Project Worker and associated running costs.

 ...  view the full minutes text for item 13n

13o

Volunteering Matters pdf icon PDF 93 KB

Additional documents:

Minutes:

APPROVED - £135,000 over three years (3 x £45,000) for the salary, project delivery and support costs of an Inclusion Worker engaging young disabled people in volunteering.

 ...  view the full minutes text for item 13o

13p

Her Centre Limited pdf icon PDF 105 KB

Additional documents:

Minutes:

APPROVED - £173,800 over three years (£57,500, £57,800, £58,500) for the Follow Up Support project, including one full-time equivalent Follow Up Support Worker.

 ...  view the full minutes text for item 13p

13q

Parent Abuse and Reconciliation Service pdf icon PDF 107 KB

Additional documents:

Minutes:

APPROVED - £108,200 over three years (£37,100, £35,100, £38,000) for the salary of a full­ time Under 10's Children DART Project Manager and associated project costs, conditional on confirmation of securing new premises in Enfield Town.

 ...  view the full minutes text for item 13q

13r

Children England pdf icon PDF 111 KB

Additional documents:

Minutes:

APPROVED - £116,000 over two years (£57,500; £58,500) for a full-time Research and Learning Officer and a part-time Network Membership Officer, web developments, workshops and the production of research reports for the 4in10 programme in London.

 ...  view the full minutes text for item 13r

13s

Islington Bangladesh Association pdf icon PDF 74 KB

Additional documents:

Minutes:

APPROVED - £51,000 over three years (£16,800; £17,000; £17,200) for the part-time salary (21 hours per week) of the Welfare Rights and Debt Adviser and associated project costs.

 ...  view the full minutes text for item 13s

13t

Community Southwark pdf icon PDF 108 KB

Additional documents:

Minutes:

APPROVED - £100,000 over two years (£50,000; £50,000) for the salary of a full-time (35 hours per week) Outcomes Framework Development Officer and associated running costs to deliver a monitoring and evaluation programme in Southwark and Waltham Forest.

 ...  view the full minutes text for item 13t

13u

One Westminster pdf icon PDF 101 KB

Additional documents:

Minutes:

APPROVED - £130,000 over three years (£44,500; £42,500; £43,000) towards a 0.6 full-time equivalent post, associated running costs with costs for workshops and outreach support. This is subject to the submission of satisfactory quarterly management accounts, including the cash balance held.

 ...  view the full minutes text for item 13u

14.

To consider reports of the Chief Grants Officer as follows:-

Minutes:

14a

Applications Recommended for Rejection pdf icon PDF 79 KB

Additional documents:

Minutes:

The Committee considered a report of the Chief Grants Officer, which recommended that sixteen grant applications be rejected for the reasons identified in the schedule attached to the report.

 

RESOLVED – That sixteen grant applications detailed in the schedule attached to the report be rejected.

 ...  view the full minutes text for item 14a

14b

Grants Approved under Delegated Authority pdf icon PDF 168 KB

Minutes:

The Committee received a report of the Chief Grants Officer which advised Members of twenty nine expenditure items, twenty six in 2016/17 financial year totalling £915,500 and three in 2017/18 financial year totalling £36,150, which had been presented for approval under delegated authority to the Chief Grants Officer in consultation with the Chairman and Deputy Chairman.

 

A Member pointed out that the delegations included a grant to Children England, who was also a recipient of a larger grant earlier in papers (item 13R). Officers confirmed that these were entirely different projects, with the delegation falling under the Way Ahead programme, but undertook to highlight instances like this more clearly in future agendas.

 

RESOLVED – That the report be noted.

 ...  view the full minutes text for item 14b

14c

Withdrawn and Lapsed Applications pdf icon PDF 40 KB

Minutes:

The Committee received a report of the Chief Grants Officer which provided details of twenty applications which had been withdrawn or had lapsed.

 

RESOLVED – That the report be noted.

 ...  view the full minutes text for item 14c

14d

Variations to Grants Awarded pdf icon PDF 79 KB

Minutes:

The Committee received a report of the Chief Grants Officer which advised Members of a variation to one grant agreed by the Chief Grants Officer since the last meeting.

 

RESOLVED – That the report be noted.

 ...  view the full minutes text for item 14d

14e

Wembley National Stadium Trust pdf icon PDF 97 KB

Minutes:

The Committee received the annual update on the work of the Wembley National Stadium Trust (WNST), which was run under contract by City Bridge Trust. The two charitable trusts worked independently but together, using shared experiences and resources to inform and improve the work of both.

 

RESOLVED – That the report be noted.

 ...  view the full minutes text for item 14e

14f

The City Bridge Trust Communications pdf icon PDF 358 KB

Minutes:

The Committee received an update on the communications work of the City Bridge Trust and thanked officers for their continued hard work.

 

RESOLVED – That the report be noted.

 ...  view the full minutes text for item 14f

14g

Report on Learning Visits pdf icon PDF 79 KB

Additional documents:

Minutes:

The Committee received a report of the Chief Grants Officer about two visits that had taken place.

 

RESOLVED – That the report be received.

 ...  view the full minutes text for item 14g

15.

Questions on Matters Relating to the Work of the Committee

Minutes:

There were no questions.

 ...  view the full minutes text for item 15.

16.

Any other business that the Chairman considers to be urgent

Minutes:

There was no other business.

 ...  view the full minutes text for item 16.

17.

Exclusion of the Public

MOTION – That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

 ...  view the full agenda text for item 17.

Minutes:

RESOLVED – That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Local Government Act.

 

Item No.                                              Exempt Paragraphs

18 - 19                                                             3

20 – 21                                                            -

 ...  view the full minutes text for item 17.

18.

Non-Public Minutes

To agree the non-public minutes of the meeting held on 20 March 2017.

 ...  view the full agenda text for item 18.

Minutes:

RESOLVED – That the non-public minutes of the meeting held on 20 March 2017 be agreed as an accurate record.

 ...  view the full minutes text for item 18.

19.

Pipeline of Pro-Active Strategic Grants

Report of the Chief Grants Officer.

 ...  view the full agenda text for item 19.

Minutes:

The Committee received a report of the Chief Grants Officer outlining the pipeline for strategic grants.

 

RESOLVED – That the report be noted.

 ...  view the full minutes text for item 19.

20.

Questions on matters relating to the work of the Committee

Minutes:

There were no questions.

 ...  view the full minutes text for item 20.

21.

Any other business that the Chairman considers urgent and which the Committee agree should be considered whilst the public are excluded

Minutes:

There was no other business.

 ...  view the full minutes text for item 21.