Agenda and minutes

Apologies for absence were received from Deputy Catherine McGuinness (Chairman of the Policy and Resources Committee) and Alderman Vincent Keaveny.

There were none.

To agree the public minutes of the meeting held on 9^th June 2017.

RESOLVED – That the public minutes of the meeting held on Friday 9^th June 2017 were agreed as a correct record.

RESOLVED – That under section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of the Schedule 12A of the Local Government Act. 

The Chairman to be heard

In accordance with Standing Order 32 of the Court of Common Council (Access to Meetings), a resolution was passed to exclude the public from the discussion of this item as the information considered related to exempt information as defined in Part 1 of Schedule 12A of the Local Government Act 1972.

Report of the Town Clerk.

The Committee received a report of the Town Clerk detailing the outstanding references from the previous meeting and action taken to date.

The Chairman advised the Committee that in respect to the second outstanding reference he would work with the Clerk to the Chamberlain’s Court to finalise a letter to be sent out to cadets organisations, their chief executives and clerks (namely the RFCA and the Greater London Lieutenancy) to encourage outstanding cadets to apply – or be nominated for – the Freedom of the City Award.

RECEIVED.

Report of the Town Clerk.

The Committee considered a report of the Town Clerk regarding a proposed process for nominating ambassadors (which also applied to High Commissioners, Heads of Missions or other equivalent posts) for the Freedom of the City.

Whilst the Committee agreed that there should be more consistency in the way in which ambassadors should be nominated for the Freedom of the City, it was agreed that the entirety of the proposal as set out in the report should not be adopted.

Instead, the following process was agreed by the Committee:

·         That any proposal to nominate an ambassador for the Freedom of the City will first be considered by the Freedom Applications Committee. The Committee will make the ultimate decision as to who the formal nominators are and whether such a nomination should be put to the Court of Common Council for approval.

·         Ambassadors will only be eligible to be nominated for a Freedom if they meet the criteria, which includes:

-       The individual has been an ambassador for at least six months;

-       They are the ambassador to a country that the City of London has clear ties to, or relationship/dealings with;

-       They have made a significant contribution to the life of the Capital or in the field of diplomatic life;

-       The individual has just helped to host – or helping to facilitate – a state visit (or other significant visit) from the country or region they represent;

-       They are shortly due to retire from their position;

-       They have just supported the Chairman of Policy and/or the Lord Mayor on an overseas, or other significant, visit.

·         That Members – including members of the Livery – may suggest to the Freedom Applications Committee an ambassador to be nominated for a Freedom but it is not their right to nominate

There were none.

There was none.

MOTION - That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of the Schedule 12A of the Local Government Act.

RESOLVED – That under section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of the Schedule 12A of the Local Government Act. 

None to receive.

There were none to agree.

There were none.

There was none.

To agree the confidential minutes of the meeting held on 6^th June 2017.

RESOLVED – That the confidential minutes of the meeting held on 9^th June 2017 were agreed as a correct record.

Report of the Chamberlain.

The Committee received a report of the Chamberlain which set out a composite list of recipients of the Freedom by Special Nomination and the progress of existing candidates.

RECEIVED.