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Venue: Committee Rooms, 2nd Floor, West Wing, Guildhall

Contact: Julie Mayer
tel.no.: 020 7332 1410  Email: Julie.Mayer@cityoflondon.gov.uk

Items
No. Item

1.

Apologies

Minutes:

Apologies were received from James Undy/Vivian Fowle (the alternative representatives for Gilbert House (represented by Nadia Bouzidi) and Mark Bostock (Frobisher Crescent).

 ...  view the full minutes text for item 1.

2.

Members Declarations under the Code of Conduct in respect of items on the agenda

Minutes:

3.

Minutes pdf icon PDF 105 KB

To approve the minutes of:

 

1.     the Barbican Residents’ Consultation Committee (RCC) held on 3rd December 2018; and

 

2.     the RCC AGM held on 28th January 2019.

 ...  view the full agenda text for item 3.

Additional documents:

Minutes:

RESOLVED, that – the minutes of the RCC held on 3rd December 2018 and the AGM held on 28th January 2019 be approved. 

 ...  view the full minutes text for item 3.

4.

'YOU SAID; WE DID' - Outstanding Actions List pdf icon PDF 109 KB

Report of the Director of Community and Children’s Services.

 ...  view the full agenda text for item 4.

Minutes:

Members received the ‘You Said:We Did’ Outstanding Actions list.

 ...  view the full minutes text for item 4.

5.

To Elect two Deputy Chairmen

Members are asked to elect two Deputy Chairmen to serve on the Barbican Residents’ Consultation Committee (RCC).

 ...  view the full agenda text for item 5.

Minutes:

Being the only Members willing to serve, Mr Ted Reilly (Shakespeare Tower) and Mr Adam Hogg (Andrewes House) were elected as Deputy Chairmen of the RCC.

 

Members noted that, with effect from this meeting, Mr Reilly had taken the position of House Group Representative for Shakespeare Tower.  However, as with convention, the House Group could then appoint a new representative, in order to allow Mr Reilly the capacity to undertake his Deputy Chairmanship duties.  The same would apply to Mr Hogg. 

 ...  view the full minutes text for item 5.

6.

Barbican Residents Consultation Committee (RCC) Terms of Reference pdf icon PDF 60 KB

Further to the suggestions (highlighted) at the RCC’s AGM on 28th January 2019,  Members are asked to review and approve the RCC’s Terms of Reference.

 ...  view the full agenda text for item 6.

Additional documents:

Minutes:

Further to a discussion at the AGM on 28th January and suggestions for updating the Terms of Reference,  Member noted a proposed amended set, with the updates shown in highlighting. 

 ...  view the full minutes text for item 6.

7.

Service Level Agreements Quarterly Review pdf icon PDF 56 KB

Report of the Director of Community and Children’s Services.

 ...  view the full agenda text for item 7.

Additional documents:

Minutes:

Members received a report of the Director of Community and Children’s Services.

 ...  view the full minutes text for item 7.

8.

Policy for Miscellaneous Car Park Charges pdf icon PDF 68 KB

Report of the Director of Community and Children’s Services.

 ...  view the full agenda text for item 8.

Additional documents:

Minutes:

Members received a report of the Director of Community and Children’s Services which sought approval, from the BRC, in respect of miscellaneous charges for the Barbican Estate Car Parks.

 

RESOLVED, that the following be recommended to the BRC for approval:

 

1.     Approve a Policy based on CPI which is reviewed annually in line with Car Parking Charging

 

2.     Approve that other charges listed below are increased by CPI (using CPI for May 2018 and CPI for May 2019) and take affect from September 2019:

a.     Temporary Car Parking

b.     Motorcycle Licences

c.     Bicycle pods

d.     Bicycle lockers

 

3.     Approve that the long-term car bay agreements are updated so that the service charge is calculated as the estimated cost of services for car parking and stores    in the car parks divided by the number of available car parking spaces plus those that are occupied by residents’ stores.

 

 

 ...  view the full minutes text for item 8.

9.

Charging Policy for Disabled Car Park Users pdf icon PDF 59 KB

Report of the Director of Community and Children’s Services.

 ...  view the full agenda text for item 9.

Additional documents:

Minutes:

Members received a report of the Director of Community and Children’s Services which sought approval, from the BRC, to a Charging Policy for Disabled Car Park users based on either Option 1 or 2, as set out in the report. 

 

The Barbican Residential Committee is asked to endorse the work and recommendations of the Member/Officer Working Party and specifically, to approve a Charging Policy for Disabled Car park Users based on either option 1 or 2:

 

1.     Option 1: a 25% reduction on the approved Car Parking bay charges in line with the annual review of charges in June 2019

 

2.     Option 2: a CPI increase on the approved Car parking bay charges in line with the annual review of charges in June 2019

 

3.     In addition to provide a concession of 2 hours free parking for disabled residents (blue or red badge holders) visiting ward motes (in Cripplegate and Aldersgate), and by prior arrangement with the Barbican Estate Office

 

 ...  view the full minutes text for item 9.

10.

Electric Vehicle Charging Policy pdf icon PDF 69 KB

Report of the Director of Community and Children’s Services.

 

 ...  view the full agenda text for item 10.

Minutes:

Members received a report of the Director of Community and Children’s Services which sought approval, from the BRC, to a policy for Electric Vehicle Charging at the Barbican Estate from April 2019.

 

The Barbican Residential Committee is asked to endorse

 

1.     From April 2019 EV Charging users have an additional quarterly surcharge on their car parking bay permit of £25 per quarter

 

2.     From October 2019 (or sooner if funding and resources allow) EV Charging users to be charged for the electricity they use

 

3.     From October 2019 EV Charging users are directly billed per kWh of electricity at 25p/kW (14p/kW domestic rate + 11p management levy/kW)

 

4.     All EV Charging users are assigned a dedicated EV bay, in line with the Car Parking Licence

 

5.     Officers to progress associated works to provide as many of the other car parks with charging facilities and connections via Smart Technology, that the current additional LEN funding allows

 

6.     Officers continue to update the Electrical Vehicle Working Party (EVWP), carrying out a review after one year and report back to this committee

 

 ...  view the full minutes text for item 10.

11.

Barbican Estate Redecorations Programme 2020/25 - Gateway 3/4 Options Appraisal pdf icon PDF 112 KB

Report of the Director of Community and Children’s Services.

 

 ...  view the full agenda text for item 11.

Additional documents:

Minutes:

Members received a report of the Director of Community and Children’s Services which sought approval, from the BRC, to a policy for Electric Vehicle Charging at the Barbican Estate from April 2019.

 

The Barbican Residential Committee is recommended to approve:

 

1.     That Option 2 is approved (ie to build upon the previous successful approach by procuring a single contractor for a 5-year programme of works) for proceeding to Procurement and Gateway 5 .

2.     That the project scope is to be expanded to include the internal redecoration of those six blocks removed from the expiring redecoration contract due to the ongoing uncertainty regarding the need to replace internal fire doors.

 

3.     That the estimated total project budget of £3,037,500 - £3,375,000 is noted.

4.     That an additional budget[PR1]  of £3,000 is approved to reach the next Gateway[PR2] .

 


 [PR1]Additional budget of 3k

 [PR2]If the scope is changing (which it appears to have done so) then I would make a specific recommendation to have Members approve the revised scope of the project. E.G that the revised scope is approved due to benefits of X

 ...  view the full minutes text for item 11.

12.

Repairs and Maintenance to roofs/balconies following water penetration pdf icon PDF 74 KB

Report of the Director of Community and Children’s Services.

 

 ...  view the full agenda text for item 12.

Minutes:

Members received a report of the Director of Community and Children’s Services in respect of progress made by the Working Party in relation to the City Corporation’s approach to dealing with repairs and maintenance to roofs/balconies following water penetration. 

 

RESOLVED, that – the progress made by the Working Party be noted.

 ...  view the full minutes text for item 12.

13.

Progress of Sales and Lettings pdf icon PDF 86 KB

Minutes:

Members received a report of the Director of Community and Children’s Services which advised Members of the sales and lettings which had been approved by officers, under delegated authority, since the last meeting.

 

RESOLVED, that – the report be noted.

 ...  view the full minutes text for item 13.

14.

Working Party Updates pdf icon PDF 85 KB

Members are asked to note updates from the following Working Parties:

·       Gardens Advisory

·       Asset Maintenance

·       Background Underfloor Heating

·       Leaseholder Service Charge

 ...  view the full agenda text for item 14.

Minutes:

Members received the Working Party Updates from the following:

 

Gardens Advisory

Leaseholder Service Charge

Asset Maintenance

Background Underfloor Heating

 

RESOLVED, that – the report be noted.

 ...  view the full minutes text for item 14.

15.

Update Report pdf icon PDF 75 KB

Report of the Director of Community and Children’s Services

 ...  view the full agenda text for item 15.

Additional documents:

Minutes:

Members received the Director of Community and Children’s Services Update Report, which covered issues raised at both RCC and BRC meetings in December 2018 in addition to other issues on the estate.

 

RESOLVED, that – the report be noted. 

 ...  view the full minutes text for item 15.

16.

Questions on matters relating to the work of the Committee

Minutes:

17.

Any other Business that the Chairman considers Urgent

Minutes:

 


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