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Contact: Martin Newton
tel. no.: 020 7332 3154  Email: martin.newton@cityoflondon.gov.uk

Items
No. Item

1.

'In Camera' Session

Minutes:

The first part of proceedings was the usual ‘in camera’ session attended by the Sub Committee members, internal audit officers and the Town Clerk’s representative only.

 ...  view the full minutes text for item 1.

2.

Apologies

Minutes:

Apologies were received from the Deputy Chairman, Christina Coker, Neil Constable and Lynne Williams.

 ...  view the full minutes text for item 2.

3.

Members' declarations under the Code of Conduct in respect of items on the agenda

Minutes:

There were no declarations of interest.

 ...  view the full minutes text for item 3.

4.

Public Minutes pdf icon PDF 81 KB

To agree the public minutes and summary of the meeting held on 6 July 2018.

 

 ...  view the full agenda text for item 4.

Minutes:

RESOLVED – That the public minutes of the meeting held on 6 July 2018 be approved.

 ...  view the full minutes text for item 4.

5.

Outstanding Actions pdf icon PDF 55 KB

Report by the Town Clerk. 

 ...  view the full agenda text for item 5.

Minutes:

The Sub Committee had before them the report by the Town Clerk on outstanding actions.

 

The following matters were raised:-

 

·         On item 6, Members noted that the School would have to comply with and complete the required HESA data futures information. It was envisaged that the processes for this task would be a significant demand on resources and would commence around October 2019, with student and finance data to be provided twice yearly and staffing data once yearly. The matter would be discussed at the School’s next Senior Management Team meeting on 25 October.

 

The Chairman said that a plan would be formulated to consider when particular data would be forwarded to Governors as part of the process and that this plan may come to the Sub Committee in January 2019. A Governor commented that resources for the transition would probably need to be considerable, although this would reduce in future if the transition was handled correctly. It was noted that the new Head of Business Systems and Data would shortly take up post with a brief to oversee the implementation.   

 

·         With regard to the MoU on GYA, it was reported that this had been signed at the end of last term for the period ending 2020. The MoU would be part of the Sub Committee’s agenda for the next meeting.

 

RECEIVED.

 ...  view the full minutes text for item 5.

6.

Internal Audit Recommendations Follow-Up pdf icon PDF 66 KB

Report by the Head of Audit and Risk Management.

 ...  view the full agenda text for item 6.

Additional documents:

Minutes:

Members considered the report by the Head of Audit and Risk Management on internal audit recommendations follow-up.

 

The following matters were raised:-

 

·         On the Baxter Storey contract it was noted that the health and safety audit would take place in the Autumn term (done by ESB), that proof of monthly review was not able to be supplied until later and that a revised target timescale was set for demonstration of implementation.

 

·         Noted that the expected report back on Succession Planning / Workforce Plan would now be made to the Sub Committee in January 2019.

 

·         The draft and action plan for Satellite Sites had now been completed.

 

·         On Sundial Court - Accommodation Strategy it was noted a paper would be submitted to the November Board.

 

·         It was noted that revised target dates for Returns Management and Subsidy and Profit Share Arrangements would be October 2018.

 

·         In response to a question from Governors it was confirmed that the target dates are set by the School in its management response and officers were asked to set realistic target dates that could be achieved.     

 

RECEIVED.

 ...  view the full minutes text for item 6.

7.

Questions on matters relating to the work of the Audit & Risk Management Committee

Minutes:

There were no questions.

 ...  view the full minutes text for item 7.

8.

Any other business that the Chairman considers urgent

Minutes:

There were no urgent items.

 ...  view the full minutes text for item 8.

9.

Exclusion of the public

MOTION - That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

                                                                                     

 ...  view the full agenda text for item 9.

Minutes:

RESOLVED – That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the remaining items of business on the grounds that they involve the likely disclosure of exempt information as defined in Paragraph 3 of Part I of Schedule 12A of the Local Government Act.

 ...  view the full minutes text for item 9.

10.

Non Public Minutes

To agree the non-public minutes of the meeting held on 6 July 2018.

 

 ...  view the full agenda text for item 10.

Minutes:

RESOLVED – That the non public minutes of the meeting held on 6 July 2018 be approved.

 

 ...  view the full minutes text for item 10.

11.

Disaster Recovery Update

Report by the Head of IT.

 ...  view the full agenda text for item 11.

Minutes:

The Sub Committee had before them the report by the Head of IT updating it on disaster recovery.

 ...  view the full minutes text for item 11.

12.

Risk Register

Report by the Principal.

 ...  view the full agenda text for item 12.

Minutes:

The Sub Committee considered the report by the Principal on the risk register.

 ...  view the full minutes text for item 12.

13.

Health and Safety Risk Review

Report by the Director of Operations and Buildings.

 ...  view the full agenda text for item 13.

Minutes:

The Sub Committee had before it the report by the Director of Operations and Buildings on the health and safety risk review.

 

RECEIVED.

 ...  view the full minutes text for item 13.

14.

Research Outputs

Report by the Head of Knowledge Exchange and Senior Research Manager

 ...  view the full agenda text for item 14.

Minutes:

The Sub Committee considered the report by the Head of Knowledge Exchange and Senior Research Manager on research outputs.

 ...  view the full minutes text for item 14.

15.

Catering Audit Update

Report by the Acting Head of Finance and Business Administration.

 ...  view the full agenda text for item 15.

Minutes:

The Acting Head of Finance and Business Administration reported on the catering audit update.

 ...  view the full minutes text for item 15.

16.

Catering Contract Update

Report by the Acting Head of Finance and Business Administration.

 ...  view the full agenda text for item 16.

Minutes:

The Sub Committee considered the report by the Acting Head of Finance and Business Administration on the catering contract update.

 ...  view the full minutes text for item 16.

17.

School Waivers Update

Report by the Acting Head of Finance and Business Administration.

 ...  view the full agenda text for item 17.

Minutes:

Governors had before them the report by the Acting Head of Finance and Business Administration updating them on School waivers.

 ...  view the full minutes text for item 17.

18.

MoU on GYA

Oral update by Acting Head of Finance and Business Administration.

 ...  view the full agenda text for item 18.

Minutes:

The Sub Committee noted that the oral update on this item had been provided as part of item 4.

 ...  view the full minutes text for item 18.

19.

Non Public Questions on matters relating to the work of the Audit & Risk Management Committee

Minutes:

There were no questions.

 ...  view the full minutes text for item 19.

20.

Any other business that the Chairman considers urgent and which the Sub Committee agree should be considered whilst the public are excluded

Minutes:

There were no urgent items.

 ...  view the full minutes text for item 20.

 


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