Agenda and minutes

Venue: Committee Rooms, 2nd Floor, West Wing, Guildhall

Contact: John Cater  Email: john.cater@cityoflondon.gov.uk

Items
No. Item

1.

Apologies

Minutes:

Apologies were received from Karina Dostalova and Michael Hudson.

 ...  view the full minutes text for item 1.

2.

Declarations by Members under the Code of Conduct in respect of items on the Agenda

Minutes:

Jamie Ingham Clark declared a non-pecuniary interest in respect of item 22 due to him being a Church Warden for St Lawrence Jewry.

 ...  view the full minutes text for item 2.

3.

Minutes pdf icon PDF 37 KB

To agree the public minutes of the meeting held on 5th October.

 ...  view the full agenda text for item 3.

Minutes:

 

RESOLVED – that the public minutes of the previous meeting held on 5th October were approved as an accurate record.

 ...  view the full minutes text for item 3.

4.

Outstanding Actions from previous meetings pdf icon PDF 14 KB

Report of the Town Clerk.

 ...  view the full agenda text for item 4.

Minutes:

Members received a report of the Town Clerk which provided information of outstanding actions from previous meetings.

 

RESOLVED – that Members noted the report.

 ...  view the full minutes text for item 4.

5.

City Surveyor’s Departmental Risk Register Quarter 2 pdf icon PDF 94 KB

Report of the City Surveyor.

 ...  view the full agenda text for item 5.

Additional documents:

Minutes:

Members received a Report of the City Surveyor regarding the Departmental Risk Register. The following point was made.

 

A Member expressed concern that the July 2017 target date for SMT005 (Recruitment and Retention) and the March 2017 target date for CB003 (Vessel strikes) and CB007 (Tunnelling for the Thames Tideway Tunnel) did not offer a current perspective on these risks. The City Surveyor confirmed that officers would review and come back to Members in early 2018 with an update.

 

RESOLVED – that Members noted the Report.

 ...  view the full minutes text for item 5.

6.

Energy Temperature Policy & sub-metering update pdf icon PDF 285 KB

Report of the City Surveyor.

 ...  view the full agenda text for item 6.

Additional documents:

Minutes:

Members received a Report of the City Surveyor on the temperature policy and sub-metering. The following points were made.

 

A Member queried the reasoning behind the target temperature of 21C, asking whether officers had considered a lower target, officers responded that this was a widely held guideline across the industry.

 

Officers reassured Members that further consultation at local levels would be carried out to ensure implementation, and confirmed that the policy would apply across all major operational buildings.

 

In terms of the sub-metering study, officers would return in February 2018 with the Gateway 2 report before it goes to Projects Sub Committee.

 

RESOLVED – that Members approved the following:

o   Noted the contents of the report;

o   Adopted the Temperature policy;

o   Supported the recommendation to deliver the sub-metering works, noting a

gateway 1/2 report will be prepared to initiate a new project.

 ...  view the full minutes text for item 6.

7.

Barbican - Turret and Contractor's office disposal Report pdf icon PDF 86 KB

Report of the Director of Community & Children’s Services.

 ...  view the full agenda text for item 7.

Minutes:

Members received a report of the Director of Community & Children’s Services regarding the declaration of surplus properties on the Barbican Estate.

 

RESOLVED – that Members approved both the former Contractor’s office at Andrewe’s House and the Turret at John Wesley Highwalk were surplus to the City’s operational requirements.

 

 ...  view the full minutes text for item 7.

8.

Questions on matters relating to the work of the sub-committee

Minutes:

In response to a question about the status of outsourced staff at the City Corporation, the City Surveyor confirmed that all outsourced staff, employed via external contractors were paid the London Living Wage. Officers would, however keep the upcoming legal challenge (University of London’s outsourced staff) monitored.

 

 ...  view the full minutes text for item 8.

9.

Any other business that the Chairman considers urgent

Minutes:

There were no urgent items.

 ...  view the full minutes text for item 9.

10.

Exclusion of the Public

MOTION - That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of the Schedule 12A of the Local Government Act.

 

 ...  view the full agenda text for item 10.

Minutes:

RESOLVED - That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

 

 

 ...  view the full minutes text for item 10.

11.

Non-Public Minutes

To agree the non-public minutes of the meeting held on 5th October 2017.

 ...  view the full agenda text for item 11.

Minutes:

Members received the non-public minutes of the previous Committee meeting on 5th October.

 ...  view the full minutes text for item 11.

12.

Outstanding Actions from non-public minutes of previous meetings

Report of the Town Clerk.

 ...  view the full agenda text for item 12.

Minutes:

Members noted a report of the Town Clerk which provided information of outstanding actions from previous meetings.

 ...  view the full minutes text for item 12.

13.

City Surveyor’s Business Plan 2017-18 Quarter 2

Report of the City Surveyor.

 ...  view the full agenda text for item 13.

Minutes:

Members received a Report of the City Surveyor.

 ...  view the full minutes text for item 13.

14.

Additional Works Programme Progress Report

Report of the City Surveyor.

 ...  view the full agenda text for item 14.

Minutes:

Members received a Report of the City Surveyor.

 ...  view the full minutes text for item 14.

15.

Cyclical Works Programme Progress Report

Report of the City Surveyor.

 ...  view the full agenda text for item 15.

Minutes:

Members received a Report of the City Surveyor.

 ...  view the full minutes text for item 15.

16.

Review of FM and Asset Management Service Based Review Progress Report

Report of the Town Clerk.

 ...  view the full agenda text for item 16.

Minutes:

Members received a Report of the Town Clerk.

 ...  view the full minutes text for item 16.

17.

Additional Capital Funds for City Fund Properties

Report of the City Surveyor.

 ...  view the full agenda text for item 17.

Minutes:

Members received a Report of the City Surveyor.

 ...  view the full minutes text for item 17.

18.

Accommodation and Ways of Working Programme - Progress Report - Verbal Update

Verbal update by the City Surveyor.

 ...  view the full agenda text for item 18.

Minutes:

Members received a verbal Report of the City Surveyor.

 ...  view the full minutes text for item 18.

19.

Cyclical Works Programme (CWP) - Prioritisation of Projects

Report of the City Surveyor.

 ...  view the full agenda text for item 19.

Minutes:

Members received a Report of the City Surveyor.

 ...  view the full minutes text for item 19.

20.

Barbican Centre Capital Projects Progress Report

Report of the ?Director - Operations and Buildings, Barbican Centre

 ...  view the full agenda text for item 20.

Minutes:

Members received a Report of the Director – Operations and Buildings, Barbican Centre.

 ...  view the full minutes text for item 20.

21.

GSMD Projects Update

Report of the ?Director - Operations and Buildings, Barbican Centre

 

 ...  view the full agenda text for item 21.

Minutes:

Members received a Report of the Director – Operations and Buildings, Barbican Centre

 ...  view the full minutes text for item 21.

22.

St. Lawrence Jewry Church - Issues Report

Report of the City Surveyor.

 ...  view the full agenda text for item 22.

Minutes:

Members received a Report of the City Surveyor.

 ...  view the full minutes text for item 22.

23.

Barbican Turret - Gateway Report

Report of the Director of Community & Children's Services.

 ...  view the full agenda text for item 23.

Minutes:

Members received a Report of the Director of Community and Children’s Services.

 ...  view the full minutes text for item 23.

24.

Barbican Contractor's Office - Gateway Report

Report of the Director of Community & Children's Services.

 ...  view the full agenda text for item 24.

Minutes:

Members received a Report of the Director of Community and Children’s Services.

 

 ...  view the full minutes text for item 24.

25.

30/34 Moorgate, London EC2 - Highway Disposal

Report of the City Surveyor.

 ...  view the full agenda text for item 25.

Minutes:

Members received a Report of the City Surveyor.

 ...  view the full minutes text for item 25.

26.

Delegated Authority Request - Highway Disposal 22 Bishopsgate EC2

Report of the City Surveyor.

 ...  view the full agenda text for item 26.

Minutes:

Members received a Report of the City Surveyor.

 ...  view the full minutes text for item 26.

27.

Port Health Tilbury Office - Disposal

Report of Director - Port Health & Public Protection, Markets & Consumer Protection.

 ...  view the full agenda text for item 27.

Minutes:

Members received a Report of the Director – Port Health & Public Protection, Markets and Consumer Protection.

 

 ...  view the full minutes text for item 27.

28.

Rabbits Road Bridge Plot

Report of the City Surveyor.

 

To Follow.

 ...  view the full agenda text for item 28.

Minutes:

Members received a Report of the City Surveyor.

 ...  view the full minutes text for item 28.

29.

Chevening Road Disposal

Report of the City Surveyor.

 ...  view the full agenda text for item 29.

Minutes:

Members received a Report of the City Surveyor.

 ...  view the full minutes text for item 29.

30.

Citigen 2016/17 Annual Report

Report of the City Surveyor.

 ...  view the full agenda text for item 30.

Minutes:

Members received a Report of the City Surveyor.

 ...  view the full minutes text for item 30.

31.

Policy on Landlord & Tenant Act Exclusion - Verbal Update

Verbal update of the City Surveyor.

 ...  view the full agenda text for item 31.

Minutes:

Members received a Report of the City Surveyor.

 ...  view the full minutes text for item 31.

32.

Non-public questions on matters relating to the work of the sub-committee

Minutes:

There were no questions.

 ...  view the full minutes text for item 32.

33.

Any other business that the Chairman considers urgent and which the Committee agree should be considered whilst the public are excluded

Minutes:

There were two items of urgent non-public business.

 ...  view the full minutes text for item 33.