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Venue: Committee Rooms, 2nd Floor, West Wing, Guildhall

Contact: John Cater  Email: john.cater@cityoflondon.gov.uk

Items
No. Item

1.

Apologies

Minutes:

Apologies were received from Alderman Gowman, Deputy Jamie Ingham Clark, Deputy Joyce Nash and Deputy Philip Woodhouse.

 

The Chairman thanked Mark Bostock, John Chapman, Henry Colthurst, Karina Dostalova, Deputy Edward Lord, Deputy Alastair Moss and Deputy John Tomlinson for their support for the Sub-Committee over the previous year, and welcomed Marianne Fredericks, Deputy Wendy Hyde, Deputy Joyce Nash and Jeremy Simons to the Sub-Committee for the ensuring year.

 ...  view the full minutes text for item 1.

2.

Declarations by Members under the Code of Conduct in respect of items on the Agenda

Minutes:

No declarations of interest were made.

 

 

 ...  view the full minutes text for item 2.

3.

Minutes pdf icon PDF 72 KB

To agree the public minutes and summary of the meeting held on 19th March 2018.

 ...  view the full agenda text for item 3.

Minutes:

The Chairman asked officers to return to the Sub-Committee in July, with a Report that included a bottom up analysis of costs to achieve the target the Carbon Descent Plan.

 

RESOLVED – That the public minutes of the previous meeting held on 19th March are approved as an accurate record.

 

 ...  view the full minutes text for item 3.

4.

Outstanding Actions from previous meetings pdf icon PDF 48 KB

Report of the Town Clerk.

 ...  view the full agenda text for item 4.

Minutes:

The Sub-Committee considered a report of the Town Clerk which provided information of outstanding actions from previous meetings.

 

RESOLVED – That the Sub-Committee notes the report.

 ...  view the full minutes text for item 4.

5.

Work Programme for future meetings pdf icon PDF 116 KB

Joint report of the Town Clerk and City Surveyor.

 ...  view the full agenda text for item 5.

Minutes:

The Sub-Committee considered a joint report of the Town Clerk and City Surveyor which provided information of the Work Programme for future meetings.


RESOLVED – That the Sub-Committee notes the report.

 ...  view the full minutes text for item 5.

6.

2017/18 Energy performance Q3 report - Reporting adjustments to account for changes in the portfolio's footprint pdf icon PDF 49 KB

Report of the City Surveyor.

 ...  view the full agenda text for item 6.

Minutes:

The Sub-Committee received a Report of the City Surveyor concerning adjustments to the kWh/m2 figure to account for changes in the operational property portfolio’s footprint.

 

RESOLVED – that the Sub-Committee noted the Report.

 ...  view the full minutes text for item 6.

7.

Questions on matters relating to the work of the sub-committee

Minutes:

There were no questions.

 

 ...  view the full minutes text for item 7.

8.

Any other business that the Chairman considers urgent

Minutes:

There was one item of urgent business.

 

Members reminded officers that the presumption should be that Reports are marked as Public, unless there were clear commercial confidentiality reasons or named individuals were being discussed.

 ...  view the full minutes text for item 8.

9.

Exclusion of the Public

MOTION - That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of the Schedule 12A of the Local Government Act.

 

 ...  view the full agenda text for item 9.

Minutes:

RESOLVED - That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

 

 ...  view the full minutes text for item 9.

10.

Non-Public Minutes

To agree the non-public minutes of the meeting held on 19th March 2018.

 ...  view the full agenda text for item 10.

Minutes:

The non-public minutes of the previous meeting held on 19th March 2018 were approved as an accurate record.

 ...  view the full minutes text for item 10.

11.

Outstanding Actions from non-public minutes of previous meetings

Report of the Town Clerk.

 ...  view the full agenda text for item 11.

Minutes:

The Sub-Committee noted a report of the Town Clerk which provided information of outstanding actions from previous meetings.

 ...  view the full minutes text for item 11.

12.

St Lawrence Jewry Gateway 3-4 Issues Report

Report of the City Surveyor.

 ...  view the full agenda text for item 12.

Minutes:

The Sub-Committee received a Report of the City Surveyor.

 

 ...  view the full minutes text for item 12.

13.

FM Central Criminal Court update report

Joint Report of the Chamberlain and the City Surveyor.

 ...  view the full agenda text for item 13.

Minutes:

The Sub-Committee received a Report of the City Surveyor.

 

 ...  view the full minutes text for item 13.

14.

Gateway 5: Security Enhancements/Security Cross Cutting - Guildhall Complex, Barbican Centre, Central Criminal Court & Mansion House - BBM

Report of the City Surveyor.

 ...  view the full agenda text for item 14.

Minutes:

The Sub-Committee received a Report of the City Surveyor.

 

 ...  view the full minutes text for item 14.

15.

Update on Combined Heat and Power System (Citigen)

Report of the City Surveyor.

 ...  view the full agenda text for item 15.

Minutes:

The Sub-Committee received a Report of the City Surveyor.

 

 

 ...  view the full minutes text for item 15.

16.

AWP Progress Report - Q4 2017/18

Report of the City Surveyor.

 ...  view the full agenda text for item 16.

Minutes:

The Sub-Committee received a Report of the City Surveyor.

 

 ...  view the full minutes text for item 16.

17.

CWP Progress Report Q4 2017/18

Report of the City Surveyor.

 

 

 ...  view the full agenda text for item 17.

Minutes:

The Sub-Committee received a Report of the City Surveyor.

 

 

 ...  view the full minutes text for item 17.

18.

Members Working Group - Finsbury Circus Garden Reinstatement

Joint Report of the Director of Open Spaces and the City Surveyor.

 ...  view the full agenda text for item 18.

Minutes:

The Sub-Committee received a Report of the City Surveyor.

 

 ...  view the full minutes text for item 18.

19.

Third Party Leases - Security of Tenure

Report of the City Surveyor.

 ...  view the full agenda text for item 19.

Minutes:

The Sub-Committee received a Report of the City Surveyor.

 

 ...  view the full minutes text for item 19.

20.

65/65a Basinghall Street update report

Report of the City Surveyor.

 

To follow.

 ...  view the full agenda text for item 20.

Minutes:

The Sub-Committee received a Report of the City Surveyor

 ...  view the full minutes text for item 20.

21.

Asset Management Plans - Phase 1 progress report

Report of the City Surveyor.

 ...  view the full agenda text for item 21.

Minutes:

The Sub-Committee received a Report of the City Surveyor.

 

 ...  view the full minutes text for item 21.

22.

City Fund & City Estate Highway Land: Airspace Lease extension - 21 Lombard Street

Report of the City Surveyor.

 ...  view the full agenda text for item 22.

Minutes:

The Sub-Committee received a Report of the City Surveyor.

 

 ...  view the full minutes text for item 22.

23.

Guildhall Switch Room Asbestos and Live Electrical Equipment Removal, and Water Ingress Solution - Guildhall Gateway 1 /2

Report of the City Surveyor.

 ...  view the full agenda text for item 23.

Minutes:

The Sub-Committee received a Report of the City Surveyor.

 

 ...  view the full minutes text for item 23.

24.

Walbrook Wharf Replacement Roof - Gateway 1 /2

Report of the City Surveyor.

 ...  view the full agenda text for item 24.

Minutes:

The Sub-Committee received a Report of the City Surveyor.

 

 

 

 

 ...  view the full minutes text for item 24.

25.

Door Access Control System at Guildhall and Walbrook Wharf

Report of the City Surveyor.

 ...  view the full agenda text for item 25.

Minutes:

The Sub-Committee received a Report of the City Surveyor.

 

 ...  view the full minutes text for item 25.

26.

BRM Lot 2 (Building Fabric Repairs and Maintenance) Increase in Contract Value

Report of the City Surveyor.

 ...  view the full agenda text for item 26.

Minutes:

Please see ITEM 14.

 ...  view the full minutes text for item 26.

27.

Guildhall Art Gallery Cloakroom and Lavatories Refurbishment - Gateway 1 /2

Report of the City Surveyor.

 ...  view the full agenda text for item 27.

Minutes:

The Sub-Committee received a Report of the City Surveyor.

 

 ...  view the full minutes text for item 27.

28.

Guildhall West Wing Provision of upgraded Lavatories and Cloakroom Facilities for Members and Guildhall Guests

Report of the City Surveyor.

 ...  view the full agenda text for item 28.

Minutes:

The Sub-Committee received a Report of the City Surveyor.

 

 ...  view the full minutes text for item 28.

29.

Non-public questions on matters relating to the work of the sub-committee

Minutes:

There were no questions.

 ...  view the full minutes text for item 29.

30.

Any other business that the Chairman considers urgent and which the Committee agree should be considered whilst the public are excluded

Minutes:

There was one item of urgent business.

 

 

 ...  view the full minutes text for item 30.

 


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