Agenda and minutes

Apologies were received from Dominic Christian (Deputy Chairman), Marianne Fredericks, Christopher Hayward, Deputy Joyce Nash, James de Sausmarez and Deputy Philip Woodhouse.

The Chairman welcomed all to the first CASC meeting of 2019/20, paying tribute to the late Chairman, Nick Bensted-Smith and former member Jeremy Simons for their contributions to the committee, He welcomed the new members Deputy Joyce Nash and James de Sausmarez and noted that the reappointments of John Chapman, Alderman Alison Gowman and Christopher Hayward were still subject to the approval of the Property Investment Board on 12 June 2019. 

Alderman Alison Gowman declared an interest in Item 20 (Power Purchase Agreement for Offsite Renewable Energy) insofar as her employer, DLA Piper UK, had provided advice to the CoL on this matter.

To agree the public minutes and summary of the meeting held on 4 April 2019.

RESOLVED – That the public minutes and non-public summary of the previous meeting held on 4 April 2019 be approved as an accurate record.

To note the Sub Committee’s terms of reference.

The Sub Committee noted the terms of reference and the Chairman confirmed that officers would report back on whether the terms provided for advising on all bids for Heritage Lottery funding (P05/2019).

RECEIVED.

Report of the Town Clerk.

The Sub-Committee considered a report of the Town Clerk which provided information of outstanding actions from previous meetings.

It was noted that proposed external cleaning and lighting at Mansion House was currently paused due to the fundamental review.

On the new lift and escalator contract, it was noted that lot 1 would be undertaken by Amalgamated Lifts; lot 2 had not been awarded; and lot 3 would be undertaken by Guideline Lifts.

With regard to baby changing facilities, it was noted that the facility had now been received and would be installed. A report to a future meeting would be made on the audit on accessible environments (P06/2019). The Sub Committee asked that more regular planned audits be introduced to identify problem areas such as highlighted with baby changing facilities. 

RECEIVED.

Joint report of the Town Clerk and City Surveyor.

The Sub-Committee considered a joint report of the Town Clerk and City Surveyor which provided information of the work programme for future meetings.

Members asked that the April column be deleted from the report and it was noted that the paper on Guildhall Projects would come to the July 2019 meeting.

A Member asked whether responsible sustainable management of the operational portfolio was being met and the City Surveyor confirmed that adequate progress was being made in this respect.

It was also noted that the work programme needed to include oversight of operational leases with third parties.

RECEIVED.

Report of the City Surveyor.

The Sub Committee considered the City Surveyor’s report on the cyclical works programme 2018/19 quarter 4.

Members asked questions regarding the water leak at Parliament Hill Fields Lido and it was noted that progress would be reported in the quarter 2 report scheduled for consideration at the November 2019 meeting (P07/2019).

RECEIVED.

Report of the City Surveyor.

The City Surveyor reported on the additional repairs and maintenance programme 2018/19 quarter 4.

After discussion, it was

RESOLVED – That

a)       provision of £192,300 be approved from the 2016/17 AWP budget into 2019/20 for project C037AW006L, LCM ornate metalwork maintenance finishes;

b)      provision of £100,000 be approved from the 2016/17 AWP budget into 2019/20 to allow settlement of final accounts when agreed; and

c)    carry over of savings on this programme into the 2019/20 CWP be approved to fund cyclical works currently on the reserve list.

Report of the City Surveyor.

The Sub Committee considered the paper on the City Surveyor’s Business Plan 2018/19 quarter 4.

During discussion, a Member raised a question on Appendix D – Market Commentary – Bullet 4, noting that volumes and transactions both decreased by 53% to £2.4b and whether this was a coincidence. The City Surveyor undertook to follow this up prior to the report being considered at Property Investment Board.

RECEIVED.

Report of the City Surveyor.

Members had before them the report by the City Surveyor on his Departmental risk register 2018/19 quarter 4.

RECEIVED.

Report of the City Surveyor.

The City Surveyor submitted his Annual Energy Performance Report.

Discussion ensued and the Sub Committee noted that a Carbon matrix would be added to reports going forward and that further information would be provided on funding and support progress, with regard to the 2025 40% energy reduction target, to prioritise the energy efficient opportunities identified for big consuming sites.

The City Surveyor confirmed that the project pipeline report would be presented to CASC at its next meeting.

In response to a question from a Member, the Chairman undertook to speak with the Chairman of the Establishment Committee about potential for a once a year meeting with that Committee to jointly consider ‘smarter working’ initiatives.

RECEIVED.

Report of the City Surveyor.

The City Surveyor presented his heritage at risk report and responded to questions.

RECEIVED.  

There were no questions.

There were no urgent items.

MOTION - That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the remaining items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of the Schedule 12A of the Local Government Act.

RESOLVED - That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the remaining items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

To agree the non-public minutes of the meeting held on 4 April 2019.

RESOLVED – That the non-public minutes of the previous meeting held on 4 April 2019 be approved as an accurate record.

Report of the Town Clerk.

The Sub-Committee noted a report of the Town Clerk which provided information of outstanding actions from previous meetings.

Report of the City Surveyor.

The City Surveyor reported on the Walbrook Wharf Infrastructure Upgrade.

The Sub Committee considered non-public appendix 5 to the City Surveyor’s Business Plan 2018/19 quarter 4 (item 9).

Joint report of the City Surveyor and the Chamberlain.

Members considered the joint report of the City Surveyor and the Chamberlain on the Power Purchase Agreement for offsite renewable energy.

Report of the Interim Director of Consumer Protection and Markets Operations.

The Interim Director of Consumer Protection and Markets Operations reported on London Gateway accommodation.

Report of the City Surveyor.

With agreement of the Chairman, the Sub Committee considered the late report of the City Surveyor on 20/21 Aldermanbury.

Report of the Town Clerk.

The Town Clerk reported on urgent action taken between meetings.

There was one urgent non-public question.

There were no items of urgent business.

Report of the City Surveyor.

The City Surveyor reported on a staffing matter.