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Venue: Committee Rooms, 2nd Floor, West Wing, Guildhall

Contact: Martin Newton  Email: martin.newton@cityoflondon.gov.uk

Items
No. Item

1.

Apologies

Minutes:

Apologies were received from Dominic Christian (Deputy Chairman), Marianne Fredericks, Christopher Hayward, Deputy Joyce Nash, James de Sausmarez and Deputy Philip Woodhouse.

 ...  view the full minutes text for item 1.

2.

Chairman's Introduction

Minutes:

The Chairman welcomed all to the first CASC meeting of 2019/20, paying tribute to the late Chairman, Nick Bensted-Smith and former member Jeremy Simons for their contributions to the committee, He welcomed the new members Deputy Joyce Nash and James de Sausmarez and noted that the reappointments of John Chapman, Alderman Alison Gowman and Christopher Hayward were still subject to the approval of the Property Investment Board on 12 June 2019. 

 ...  view the full minutes text for item 2.

3.

Declarations by Members under the Code of Conduct in respect of items on the Agenda

Minutes:

Alderman Alison Gowman declared an interest in Item 20 (Power Purchase Agreement for Offsite Renewable Energy) insofar as her employer, DLA Piper UK, had provided advice to the CoL on this matter.

 ...  view the full minutes text for item 3.

4.

Minutes pdf icon PDF 74 KB

To agree the public minutes and summary of the meeting held on 4 April 2019.

 ...  view the full agenda text for item 4.

Minutes:

RESOLVED – That the public minutes and non-public summary of the previous meeting held on 4 April 2019 be approved as an accurate record.

 ...  view the full minutes text for item 4.

5.

Sub Committee Terms of Reference pdf icon PDF 65 KB

To note the Sub Committee’s terms of reference.

 ...  view the full agenda text for item 5.

Minutes:

The Sub Committee noted the terms of reference and the Chairman confirmed that officers would report back on whether the terms provided for advising on all bids for Heritage Lottery funding (P05/2019).

 

RECEIVED.

 ...  view the full minutes text for item 5.

6.

Public Outstanding Actions pdf icon PDF 57 KB

Report of the Town Clerk.

 ...  view the full agenda text for item 6.

Minutes:

The Sub-Committee considered a report of the Town Clerk which provided information of outstanding actions from previous meetings.

 

It was noted that proposed external cleaning and lighting at Mansion House was currently paused due to the fundamental review.

 

On the new lift and escalator contract, it was noted that lot 1 would be undertaken by Amalgamated Lifts; lot 2 had not been awarded; and lot 3 would be undertaken by Guideline Lifts.

 

With regard to baby changing facilities, it was noted that the facility had now been received and would be installed. A report to a future meeting would be made on the audit on accessible environments (P06/2019). The Sub Committee asked that more regular planned audits be introduced to identify problem areas such as highlighted with baby changing facilities. 

 

RECEIVED.

 ...  view the full minutes text for item 6.

7.

Work Programme for Future Meetings pdf icon PDF 109 KB

Joint report of the Town Clerk and City Surveyor.

 ...  view the full agenda text for item 7.

Minutes:

The Sub-Committee considered a joint report of the Town Clerk and City Surveyor which provided information of the work programme for future meetings.

 

Members asked that the April column be deleted from the report and it was noted that the paper on Guildhall Projects would come to the July 2019 meeting.

 

A Member asked whether responsible sustainable management of the operational portfolio was being met and the City Surveyor confirmed that adequate progress was being made in this respect.

 

It was also noted that the work programme needed to include oversight of operational leases with third parties.

 

RECEIVED.

 ...  view the full minutes text for item 7.

8.

Cyclical Works Programme 2018/19 Quarter 4 pdf icon PDF 128 KB

Report of the City Surveyor.

 ...  view the full agenda text for item 8.

Additional documents:

Minutes:

The Sub Committee considered the City Surveyor’s report on the cyclical works programme 2018/19 quarter 4.

 

Members asked questions regarding the water leak at Parliament Hill Fields Lido and it was noted that progress would be reported in the quarter 2 report scheduled for consideration at the November 2019 meeting (P07/2019).

 

RECEIVED.

 ...  view the full minutes text for item 8.

9.

Additional Repairs and Maintenance Programme 2018/19 Quarter 4 pdf icon PDF 122 KB

Report of the City Surveyor.

 ...  view the full agenda text for item 9.

Additional documents:

Minutes:

The City Surveyor reported on the additional repairs and maintenance programme 2018/19 quarter 4.

 

After discussion, it was

 

RESOLVED – That

 

a)       provision of £192,300 be approved from the 2016/17 AWP budget into 2019/20 for project C037AW006L, LCM ornate metalwork maintenance finishes;

 

b)      provision of £100,000 be approved from the 2016/17 AWP budget into 2019/20 to allow settlement of final accounts when agreed; and

 

c)    carry over of savings on this programme into the 2019/20 CWP be approved to fund cyclical works currently on the reserve list.

 

 

 ...  view the full minutes text for item 9.

10.

City Surveyor's Business Plan 2018/19 Quarter 4 pdf icon PDF 87 KB

Report of the City Surveyor.

 ...  view the full agenda text for item 10.

Additional documents:

Minutes:

The Sub Committee considered the paper on the City Surveyor’s Business Plan 2018/19 quarter 4.

 

During discussion, a Member raised a question on Appendix D – Market Commentary – Bullet 4, noting that volumes and transactions both decreased by 53% to £2.4b and whether this was a coincidence. The City Surveyor undertook to follow this up prior to the report being considered at Property Investment Board.

 

RECEIVED.

 

 ...  view the full minutes text for item 10.

11.

City Surveyor's Departmental Risk Register 2018/19 Quarter 4 pdf icon PDF 65 KB

Report of the City Surveyor.

 ...  view the full agenda text for item 11.

Additional documents:

Minutes:

Members had before them the report by the City Surveyor on his Departmental risk register 2018/19 quarter 4.

 

RECEIVED.

 ...  view the full minutes text for item 11.

12.

Annual Energy Performance Report 2018/19 pdf icon PDF 130 KB

Report of the City Surveyor.

 ...  view the full agenda text for item 12.

Additional documents:

Minutes:

The City Surveyor submitted his Annual Energy Performance Report.

 

Discussion ensued and the Sub Committee noted that a Carbon matrix would be added to reports going forward and that further information would be provided on funding and support progress, with regard to the 2025 40% energy reduction target, to prioritise the energy efficient opportunities identified for big consuming sites.

 

The City Surveyor confirmed that the project pipeline report would be presented to CASC at its next meeting.

 

In response to a question from a Member, the Chairman undertook to speak with the Chairman of the Establishment Committee about potential for a once a year meeting with that Committee to jointly consider ‘smarter working’ initiatives.

 

RECEIVED.

 ...  view the full minutes text for item 12.

13.

Heritage at Risk Register Annual Report pdf icon PDF 71 KB

Report of the City Surveyor.

 ...  view the full agenda text for item 13.

Additional documents:

Minutes:

The City Surveyor presented his heritage at risk report and responded to questions.

 

RECEIVED.  

 ...  view the full minutes text for item 13.

14.

Questions on matters relating to the work of the sub-committee

Minutes:

There were no questions.

 

 ...  view the full minutes text for item 14.

15.

Any other business that the Chairman considers urgent

Minutes:

There were no urgent items.

 ...  view the full minutes text for item 15.

16.

Exclusion of the Public

MOTION - That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the remaining items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of the Schedule 12A of the Local Government Act.

 

 ...  view the full agenda text for item 16.

Minutes:

RESOLVED - That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the remaining items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

 

 ...  view the full minutes text for item 16.

17.

Non-Public Minutes

To agree the non-public minutes of the meeting held on 4 April 2019.

 ...  view the full agenda text for item 17.

Minutes:

RESOLVED – That the non-public minutes of the previous meeting held on 4 April 2019 be approved as an accurate record.

 ...  view the full minutes text for item 17.

18.

Non Public Outstanding Actions

Report of the Town Clerk.

 ...  view the full agenda text for item 18.

Minutes:

The Sub-Committee noted a report of the Town Clerk which provided information of outstanding actions from previous meetings.

 ...  view the full minutes text for item 18.

19.

Walbrook Wharf Electrical Infrastructure Upgrade

Report of the City Surveyor.

 ...  view the full agenda text for item 19.

Minutes:

The City Surveyor reported on the Walbrook Wharf Infrastructure Upgrade.

 ...  view the full minutes text for item 19.

20.

Appendix 5 to City Surveyor's Business Plan 2018/19 Quarter 4 (see item 9)

Minutes:

The Sub Committee considered non-public appendix 5 to the City Surveyor’s Business Plan 2018/19 quarter 4 (item 9).

 ...  view the full minutes text for item 20.

21.

Power Purchase Agreement for Offsite Renewable Energy

Joint report of the City Surveyor and the Chamberlain.

 ...  view the full agenda text for item 21.

Minutes:

Members considered the joint report of the City Surveyor and the Chamberlain on the Power Purchase Agreement for offsite renewable energy.

 ...  view the full minutes text for item 21.

22.

London Gateway Accommodation

Minutes:

The Interim Director of Consumer Protection and Markets Operations reported on London Gateway accommodation.

 ...  view the full minutes text for item 22.

23.

20/21 Aldermanbury - future use and building opportunities

Report of the City Surveyor.

 ...  view the full agenda text for item 23.

Minutes:

With agreement of the Chairman, the Sub Committee considered the late report of the City Surveyor on 20/21 Aldermanbury.

 

 ...  view the full minutes text for item 23.

24.

Urgent Action Between Meetings

Report of the Town Clerk.

 ...  view the full agenda text for item 24.

Minutes:

The Town Clerk reported on urgent action taken between meetings.

 ...  view the full minutes text for item 24.

25.

Non-public questions on matters relating to the work of the sub-committee

Minutes:

There was one urgent non-public question.

 ...  view the full minutes text for item 25.

26.

Any other business that the Chairman considers urgent and which the Committee agree should be considered whilst the public are excluded

Minutes:

There were no items of urgent business.

 ...  view the full minutes text for item 26.

27.

City Surveyor's Staffing Matters

Report of the City Surveyor.

 ...  view the full agenda text for item 27.

Minutes:

The City Surveyor reported on a staffing matter.

 ...  view the full minutes text for item 27.

 


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