Skip to content

Venue: Committee Room 2 - 2nd Floor West Wing, Guildhall. View directions

Contact: Martin Newton  Email: martin.newton@cityoflondon.gov.uk

Items
No. Item

1.

Chairman's Statement

Minutes:

The Chairman welcomed Deputy Joyce Nash and Deputy Edward Lord (the latter replacing Christopher Hayward as a Property Investment Board appointee) to their first meetings and commented that a briefing session would be held for them and James de Sausmarez immediately prior to the Sub Committee’s meeting in September.

 

Members also noted that on the rising of the Sub Committee an informal meeting with Establishment Committee members would take place to discuss smarter working and accommodation and the new ways of working project.

 

The Sub Committee noted that the report on major works maintenance forecasting and gap funding (item 13) would be moved into the public section of the agenda and considered after item 6. The appendices to item 13 would remain in the non-public section of the agenda.

 ...  view the full minutes text for item 1.

2.

Apologies

Minutes:

Apologies were received from Michael Hudson, Deputy Wendy Hyde and James de Sausmarez.

 ...  view the full minutes text for item 2.

3.

Declarations by Members under the Code of Conduct in respect of items on the agenda

Minutes:

Alderman Alison Gowman declared an interest in item 3 (Minutes of previous meeting) and the Power Purchase Agreement for offsite renewable energy insofar as her employer, DLA Piper UK, had provided advice to the CoL on this matter.

 

 ...  view the full minutes text for item 3.

4.

Minutes pdf icon PDF 77 KB

To agree the public minutes and summary of the meeting held on 5 June 2019.

 ...  view the full agenda text for item 4.

Minutes:

RESOLVED – That the public minutes and non-public summary of the previous meeting held on 5 June 2019 be approved as an accurate record.

 ...  view the full minutes text for item 4.

5.

Outstanding public actions from previous meetings pdf icon PDF 54 KB

Report of the Town Clerk.

 ...  view the full agenda text for item 5.

Minutes:

The Sub-Committee considered a report of the Town Clerk which provided information of outstanding actions from previous meetings.

 

The Chairman asked that the column providing details on ‘completion / progress to next stage’ be populated for future reports.

 

It was noted that action P01/2019 on Mansion House external cleaning was now on hold pending the fundamental review and could be removed from the list.

 

Officers undertook to confirm the Guildhall baby changing facility location and a proposed date for the future report on the audit on accessible environments.

 

RECEIVED.

 ...  view the full minutes text for item 5.

6.

Work Programme for future meetings pdf icon PDF 64 KB

Joint report of the Town Clerk and City Surveyor.

 ...  view the full agenda text for item 6.

Minutes:

The Sub-Committee considered a joint report of the Town Clerk and City Surveyor which provided information of the work programme for future meetings.

 

The Chairman asked that the future work programme indicates when the Sub Committee would receive a written update paper on Citigen.

 

RECEIVED.

 ...  view the full minutes text for item 6.

7.

Guildhall and Walbrook Wharf - Major Works and Prioritisation Update pdf icon PDF 80 KB

Report of the City Surveyor.

 ...  view the full agenda text for item 7.

Additional documents:

Minutes:

Members considered the City Surveyor’s report on Guildhall and Walbrook Wharf – major works and prioritisation update.

 

It was noted during discussion that the forthcoming Resource Allocation Sub Committee away day discussions would be likely to provide some clarity on corporate future funding and prioritisation options.

 

RESOLVED – That

 

a)    approval be given to the current prioritisation of major projects that are recommended to proceed set out in Appendix 1, with an estimated project value of £17.59m, subject to any fundamental review considerations, with one project deferred;

 

b)    a decision be deferred at this stage on the future major projects 1 to 7 set out in Appendix 2 with a combined value of £10.52m;

 

c)    it be noted that if the Annual Capital Bid process for those projects referred to in b) is approved, the schemes set out in Appendix 2 will compete against other corporate bids prior to receiving approved funding to proceed; and

 

d)    Schemes 8 to 31 in Appendix 2, with an estimated project cost of £48.74m (excluding risk) and which are still deemed essential but have been prioritised lower, also be deferred at this stage and considered in future years.

 

 ...  view the full minutes text for item 7.

8.

Major Works Maintenance Forecasting and Gap Funding - Operational Property Portfolio

Minutes:

The City Surveyor reported on major works maintenance forecasting and gap funding - operational property portfolio.

 

A Member raised the matter of sustainable buildings and zero carbon emissions and the City Surveyor undertook to bring these concerns to the attention of the project group.

 

RESOLVED – That

 

a)    the Sub Committee notes the potential funding requirement for the prioritised major works maintenance across the operational estate due from 2020/2021, and within the next 5 years, and that this requirement will be subject to future prioritisation and the subsequent Annual Capital Bid Process;

 

b)    approval be given in principle to a major works maintenance bid for the LMA, at an estimated sum of £3.22m, which will be subject to the Annual Capital Bid Process this year and the fundamental review;

 

c)    a further report on CWP minor works maintenance be submitted to the Sub Committee in the Autumn this year; and

 

d)    the requirement for a strategy of rationalisation of the operational estate, to help reduce the potential running costs including maintenance liability going forward, be reaffirmed.

 

 

 ...  view the full minutes text for item 8.

9.

Project Pipeline

The City Surveyor to be heard.

 ...  view the full agenda text for item 9.

Minutes:

The City Surveyor gave an oral report on the energy projects pipeline based on a visual slide presentation to the Sub Committee.

 

Marianne Fredericks joined the meeting during consideration of this item (2.08pm)

 

Members noted that a paper for phase 1 would be presented to the Projects and Resource Allocation Sub Committees. 

 

The Town Clerk undertook to circulate by email the presentation slides shown to Members.

 

RECEIVED.

 ...  view the full minutes text for item 9.

10.

Questions on matters relating to the work of the sub-committee

Minutes:

There were no questions.

 ...  view the full minutes text for item 10.

11.

Any other business that the Chairman considers urgent

Minutes:

There was one urgent public item as set out below.

 ...  view the full minutes text for item 11.

12.

Request for Delegated Authority - Amendment to the Sub-Committee's Terms of Reference pdf icon PDF 49 KB

Report of the Town Clerk.

 ...  view the full agenda text for item 12.

Minutes:

With the approval of the Chairman, the Sub Committee considered a late paper of the Town Clerk on a request for delegated authority to propose an amendment to the Sub Committee’s terms of reference providing for scrutiny and strategic oversight for security issues across the Corporation’s operational property portfolio.

 

Following discussion, during which Members requested and the Chairman undertook to ensure that the Town Clerk’s personal input was sought in the progressing of the proposed amendment, it was

 

RESOLVED – That

 

a)    subject to the Town Clerk’s personal input into the proposed wording, authority be delegated to the Town Clerk, in consultation with the Chairman and Deputy Chairman of the Corporate Asset Sub Committee, to finalise and propose an amendment to the Sub Committee terms of reference, which outlines CASC’s role in scrutinising and providing strategic oversight for security issues across the Corporation’s operational property portfolio; and

 

b)    once agreed, this amendment be submitted to the Finance Committee for final approval.

 

 

 ...  view the full minutes text for item 12.

13.

Exclusion of the Public

MOTION - That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of the Schedule 12A of the Local Government Act.

 

 ...  view the full agenda text for item 13.

Minutes:

RESOLVED - That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the remaining items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

 

 ...  view the full minutes text for item 13.

14.

Non-Public Minutes

To agree the non-public minutes of the meeting held on 5 June 2019.

 ...  view the full agenda text for item 14.

Minutes:

RESOLVED – That the non-public minutes of the previous meeting held on 5 June 2019 be approved as an accurate record.

 

 ...  view the full minutes text for item 14.

15.

Outstanding non public actions from previous meetings

Report of the Town Clerk.

 ...  view the full agenda text for item 15.

Minutes:

The Sub-Committee noted a report of the Town Clerk which provided information of outstanding actions from previous meetings.

 

 ...  view the full minutes text for item 15.

16.

Major Works Maintenance Forecasting and Gap Funding - Operational Property Portfolio

Report of the City Surveyor.

 ...  view the full agenda text for item 16.

Minutes:

Members noted the appendices to the earlier public report of the City Surveyor on major works maintenance forecasting and gap funding – operational property portfolio.

 ...  view the full minutes text for item 16.

17.

Walbrook Wharf Depot - Replacement of Mechanical and Electrical Services - Gateway 2

Report of the City Surveyor.

 ...  view the full agenda text for item 17.

Minutes:

18.

Disposal of City Fund Highway land - The Denizen, 43 Golden Lane

Report of the City Surveyor.

 ...  view the full agenda text for item 18.

Minutes:

The Sub Committee had before them the report of the City Surveyor on the disposal of highway land at 43 Golden Lane, EC1.

 

 ...  view the full minutes text for item 18.

19.

Request for Delegated Authority - Accommodation and Ways of Working - Vacation of Walbrook Wharf Report - Gateway 5

Report of the City Surveyor.

 ...  view the full agenda text for item 19.

Minutes:

The City Surveyor submitted a paper relating to vacation of Walbrook Wharf, accommodation and ways of working –– Gateway 5.

 

 ...  view the full minutes text for item 19.

20.

Request for Delegated Authority - Guildhall Event Chairs - Gateway 5

Report of the City Surveyor.

 ...  view the full agenda text for item 20.

Minutes:

The City Surveyor reported to members on the acquisition of Guildhall event chairs.

 ...  view the full minutes text for item 20.

21.

Delegated Authority - approval of recommended disposal offers - Wood Street and Snow Hill Police Stations

Minutes:

The City Surveyor reported on the request for delegated authority for approval of recommended disposal offers for Wood Street and Snow Hill Police Stations.

 ...  view the full minutes text for item 21.

22.

City of London Police - Relocation of Joint Command and Control Room (JCCR)

Report of the City Surveyor.  TO FOLLOW

 ...  view the full agenda text for item 22.

Minutes:

The City Surveyor provided an oral report on the relocation of the City of London Police Joint Command and Control Room (JCCR).

 ...  view the full minutes text for item 22.

23.

Citigen Update

The City Surveyor to be heard.

 ...  view the full agenda text for item 23.

Minutes:

The City Surveyor provided an oral update on Citigen.

 ...  view the full minutes text for item 23.

24.

Action taken between meetings

Report of the Town Clerk.

 ...  view the full agenda text for item 24.

Minutes:

The Sub Committee had before it the report of the Town Clerk on action taken between meetings.

 

 ...  view the full minutes text for item 24.

25.

Non-public questions on matters relating to the work of the sub-committee

Minutes:

There were no questions.

 ...  view the full minutes text for item 25.

26.

Any other business that the Chairman considers urgent and which the Committee agree should be considered whilst the public are excluded

Minutes:

There were no items of urgent business.

 

 ...  view the full minutes text for item 26.

 


Back to top of page