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Contact: Martin Newton
tel. no.: 020 7332 3154  Email: martin.newton@cityoflondon.gov.uk

Items
No. Item

1.

Apologies

Minutes:

Apologies were received from Professor Maria Delgado and Michael Hoffman.

 ...  view the full minutes text for item 1.

2.

Members' declarations under the Code of Conduct in respect of items on the agenda

Minutes:

Ann Holmes, Marianne Fredericks, Vivienne Littlechild and Graham Packham declared interests insofar as they were elected common councilmen.

 ...  view the full minutes text for item 2.

3.

Election of Chairman

To appoint a Chairman in accordance with Standing Order No. 29.

 ...  view the full agenda text for item 3.

Minutes:

The Town Clerk read the names of members. Professor Maria Delgado having previously expressed a willingness to serve and being the only member to do so, it was

 

RESOLVED – That Professor Maria Delgado be duly elected as Chairman of the Committee for the ensuing year.

 ...  view the full minutes text for item 3.

4.

Election of Deputy Chairman

To appoint a Deputy Chairman in accordance with Standing Order No. 30.

 ...  view the full agenda text for item 4.

Minutes:

The Town Clerk read the names of members. Vivienne Littlechild being the only member expressing a willingness to serve, it was

 

RESOLVED – That Vivienne Littlechild be duly elected as Deputy Chairman of the Committee for the ensuing year.

 

 ...  view the full minutes text for item 4.

5.

Public Minutes pdf icon PDF 92 KB

To agree the public minutes of the meeting held on 1 April 2019.

 

 ...  view the full agenda text for item 5.

Minutes:

RESOLVED – That the public minutes of the meeting held on 1 April 2019 be approved as a correct record.

 ...  view the full minutes text for item 5.

6.

Terms of Reference of Committee pdf icon PDF 52 KB

Report of the Town Clerk.

 ...  view the full agenda text for item 6.

Additional documents:

Minutes:

The Committee considered the Town Clerk’s report on proposed amendments to the terms of reference.

 

Discussion ensued and a Member raised the question of whether the proposal to limit the chairmanship of the Governance and Effectiveness Committee to co-optees would be appropriate in view of the possible future availability of an elected member with a better skill set to undertake the role. The Committee proceeded to fully debate the relevant issues, including definitions of governor independence, following which a Member suggested the following additions to the report’s proposed amendments as set out below (deletions crossed through and additions in bold and italics):-

 

Membership

 

·                The Membership shall include the Chairman and Deputy Chairman of the Board of Governors, the Chairman of the Audit & Risk Management Committee, the Principal of the Guildhall School and two other Members of the Board of Governors.

 

·                A Chairman shall be appointed from amongst the membership The Chair of the Committee shall normally be a co-opted governor who is not the Chair of the Board.

Frequency of meetings

 

·                Full reviews shall be held every three years.

 

·                When a full review is being undertaken,The Committee shall determine the frequency of its meetings.

 

·                In those years when a full review is not being undertaken, the committee shall meet at least once a year to consider progress on implementation.

 

Duties

 

·            f.    To consider other matters referred to it by the Board.

 

After additional discussion, the Committee agreed that the proposed alterations to the Committee’s terms of reference set out in the Town Clerk’s report, as amended above, should be approved for recommendation to the Board.

RESOLVED – That the Board of Governors be recommended to approve the following amendments to the Committee’s terms of reference, with deletions crossed through and additions in bold and italics

 

Governance and

 ...  view the full minutes text for item 6.

7.

Questions on matters relating to the work of the Committee

Minutes:

A Member raised the question of advertising for co-opted member positions to comply with the School’s Instrument and Articles of Governance. A Member commented that advertising vacancies would be regarded as best practice, although in his experience a personal approach by an institution to an appropriate individual was the more likely route used. The Committee went on to discuss the Board’s current composition and diversity and it was noted that there would be difficulties in attempting to address any identified deficiencies through specific advertising. It was agreed that this matter be referred to the Remuneration and Nominations Committee for further debate and consideration. 

 

RESOLVED – That the Committee recommend that the Remuneration and Nominations Committee consider a report on options to refresh and bring further diversity to the composition of the Board.

 

 ...  view the full minutes text for item 7.

8.

Any other business that the Chairman considers urgent

Minutes:

There were no urgent items.

 ...  view the full minutes text for item 8.

9.

Exclusion of the public

MOTION - That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

                                                                                     

 

 ...  view the full agenda text for item 9.

Minutes:

RESOLVED – That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the remaining items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of the Schedule 12A of the Local Government Act.

 ...  view the full minutes text for item 9.

10.

Chairmanship of Audit & Risk Management Committee

Report of the Principal.

 ...  view the full agenda text for item 10.

Minutes:

The Committee considered the report of the Principal on the chairmanship of the Audit and Risk Management Committee.

 

 ...  view the full minutes text for item 10.

11.

Non Public Questions on matters relating to the work of the Committee

Minutes:

There were no questions.

 

 ...  view the full minutes text for item 11.

12.

Any other business that the Chairman considers urgent and which the Board agree should be considered whilst the public are excluded

Minutes:

There were no urgent items.

 

 ...  view the full minutes text for item 12.

 


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