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Venue: Guildhall

Contact: Gregory Moore 

Items
No. Item

1.

Apologies

Minutes:

The apologies of those Members unable to attend this meeting of the Court were noted.

 ...  view the full minutes text for item 1.

2.

Declarations by Members under the Code of Conduct in respect of any items on the agenda

Minutes:

No declarations were made.

 ...  view the full minutes text for item 2.

3.

Minutes pdf icon PDF 342 KB

To agree the minutes of the meeting of the Court of Common Council held on 15 September 2016.

 ...  view the full agenda text for item 3.

Minutes:

Resolved – That the Minutes of the last Court are correctly recorded.

 ...  view the full minutes text for item 3.

4.

Vote of Thanks to the Lord Mayor

To read the draft terms of a Vote of Thanks to the Lord Mayor.

 ...  view the full agenda text for item 4.

Minutes:

Alastair Moss, Deputy of the Ward of Cheap, read the draft of a vote of thanks to the Right Honourable The Lord Mayor, which was intended to be formally Moved at the next meeting of the Court.

 

The Lord Mayor was heard in reply.

 

 ...  view the full minutes text for item 4.

5.

Letter

The Right Honourable The Lord Mayor to lay before the Court a letter of the Lord Mayor Elect declaring his assent to take upon himself that Office.

 ...  view the full agenda text for item 5.

Minutes:

A letter of the Lord Mayor Elect, declaring his assent to take upon himself the Office of Lord Mayor, was received.

 ...  view the full minutes text for item 5.

6.

Resolutions on Retirements, Congratulatory Resolutions, Memorials

Minutes:

There were no resolutions.

 ...  view the full minutes text for item 6.

7.

Mayoral Visits

The Right Honourable The Lord Mayor to report on his recent overseas visits.

 ...  view the full agenda text for item 7.

Minutes:

The Right Honourable the Lord Mayor reported on his recent overseas visits to China and Hong Kong, as well as to a number of domestic regional centres including Bristol, Durham, Leeds, Liverpool, Manchester and York.

 ...  view the full minutes text for item 7.

8.

Election of Chief Commoner

To elect a Chief Commoner for 2017/18.

 

One nomination has been received in accordance with Standing Order No. 18, namely that of Wendy Mead, O.B.E.

 ...  view the full agenda text for item 8.

Minutes:

The Court proceeded to elect a Chief Commoner for 2017/18. 

 

One valid nomination had been received in accordance with Standing Order No. 18, namely, that of Wendy Mead, O.B.E.

 

Resolved – that Wendy Mead, O.B.E.be declared to be elected to the office of Chief Commoner for 2017/18.

 

 ...  view the full minutes text for item 8.

9.

Policy Statement

To receive a statement from the Chairman of the Policy and Resources Committee.

 ...  view the full agenda text for item 9.

Minutes:

The Chairman of the Policy and Resources Committee delivered a statement on the outcome of the recent referendum on membership of the European Union and, in particular the City Corporation’s role in ensuring the best possible outcome for the City, London and the United Kingdom upon withdrawal from the European Union.

 

Whilst thanking the Chairman for the update provided, a Member expressed concern that insufficient time had been made available for Honourable Members to properly scrutinise and review the information provided, in particular the findings of certain pieces of research which had been referenced in the Statement and circulated to the Court electronically. He observed that there was a duty upon all Members to ensure that adequate scrutiny was provided to such items if they were to provide the rationale for the City Corporation’s future activities, consequently suggesting that a formal debate should be held at the next meeting of the Court on the City’s approach to Brexit. The Chairman agreed that such a debate would be helpful and the Town Clerk confirmed that a report would be presented to the next meeting, thereby providing the opportunity for a full debate.

 

Responding to a question concerning the opportunities presented by Brexit, the Chairman said that the City Corporation was vigorously pursuing new opportunities to attract business to the city. These did not arise as a result of Brexit but were now even more necessary. He added that there were now some steps that might be taken which could also present opportunities, including tax changes to help the growing technology sector and changes to visa policies to attract the best talent from across the world. The repeal of some regulatory legislation above the EU minima which had previously inhibited businesses could also be considered, with the Chairman making reference to a

 ...  view the full minutes text for item 9.

10.

Docquets for the Hospital Seal

Minutes:

Sundry documents were sealed with the Hospital Seal.

 ...  view the full minutes text for item 10.

11.

The Freedom of the City pdf icon PDF 143 KB

To consider a circulated list of applications for the Freedom of the City.

 ...  view the full agenda text for item 11.

Minutes:

The Chamberlain, in pursuance of the Order of this Court, presented a list of the under-mentioned, persons who had made applications to be admitted to the Freedom of the City by Redemption:-

 

Anna Elizabeth Burnside

a Solicitor

Combe, Oxfordshire

Peter David Jeary

Citizen and Stationer and Newspaper Maker

 

Ming Hang Henry Chung

 

Citizen and Marketor

 

Paul Thomas O'Loughlin

an Entertainment Director

Whitby, North Yorkshire

Michael Steele Keith Grant

Citizen and Information Technologist

 

Thomas Rodley Fulton

 

Citizen and Air Pilot and Air Navigator

 

Captain Kevin Martin Oprey

a Master Mariner

Warsash, Southampton

Michael Steele Keith Grant

Citizen and Information Technologist

 

Mr Alistair McIntyre Fulton

 

Citizen and Information Technologist

 

Robert John Howie

a Hotel Manager

Fife, Scotland

Michael Steele Keith Grant

Citizen and Information Technologist

 

Mr Alistair McIntyre Fulton

 

Citizen and Information Technologist

 

Rory William Maclean

a Student

Islington

Alan Roy Willis

Citizen and Baker

 

Paul Leonard Wickham

 

Citizen and Baker

 

Gabriel Sai Radus

a Student

Finchley

Alan Roy Willis

Citizen and Baker

 

Paul Leonard Wickham

 

Citizen and Baker

 

Thomas Patrick Crowley

a Student

Wanstead

Michael Anthony Jones

Citizen and Marketor

 

Ashley John Perraton-Williams

 

Citizen and Educator

 

Robert James Smith

an Executive Search Company Director

East Sheen

Timothy John Delano Cunis

Citizen and Merchant Taylor

 

Richard Cawton Cunis

 

Citizen and Mercer

 

Manjit Singh Pardesi

a Civil Servant

Staines-upon-Thames

Joyce Carruthers Nash, OBE, Deputy

Citizen and Feltmaker

 

Elizabeth Rogula, Deputy

 

Citizen and Common Councilman

 

Sir Martin John Taylor, KBE

a College Warden

Oxford

Mark Watson-Gandy

Citizen and Scrivener

 

James Alastair Christian Watson-Gandy

 

 

 

 

Citizen and Pattenmaker

 

Baron Charles James  Crathorne, KCVO, KStJ

a Peer of the Realm

Yarm, North Yorkshire

Baron  Robert Temple  Armstrong of Ilminster , GCB CVO

Citizen and Salter

 

Gordon Mark Gentry

 

Citizen and Baker

 

Emma Claire Witter 

an Artist/set Designer

Tower Hamlets

Peter Gareth  Rees

 ...  view the full minutes text for item 11.

12.

Legislation pdf icon PDF 150 KB

To receive a report setting out measures introduced into Parliament which may have an effect on the services provided by the City Corporation.

 ...  view the full agenda text for item 12.

Minutes:

The Court received a report on measures introduced by Parliament which might have an effect on the services provided by the City Corporation as follows:-

 

 

Bills

 

 

Neighbourhood Planning Bill

The Bill proposes restrictions on the imposition of planning conditions by local planning authorities (including a ban on pre-commencement conditions unless agreed by the applicant), minor modifications to the ‘neighbourhood planning’ regime, and simplification of the law of compulsory purchase.

 

Statutory Instruments

Date inforce

The Food Safety and Hygiene (England) (Amendment) Regulations 2016, S.I. No. 868

The Regulations give effect to revised E.U. controls for the Trichinella parasite in meat. They will be enforced by the Common Council as food authority for the City and as port health authority.

15 October 2016

The Town and Country Planning (Local Planning) (England) (Amendment) Regulations 2016, S.I. No. 871

The Regulations make detailed provision about the broader range of powers for the Secretary of State (or the Mayor of London) to intervene in the local plan-making process conferred by the Housing and Planning Act 2016.

1 October 2016

The Neighbourhood Planning (General) and Development Management Procedure (Amendment) Regulations 2016, S.I. No. 873

The Regulations impose deadlines on local planning authorities in dealing with proposals to designate ‘neighbourhood areas’ for the purposes of the neighbourhood planning regime.

1 October 2016

The Benefit Cap (Housing Benefit and Universal Credit) (Amendment) Regulations 2016, S.I. No. 909

The Regulations give effect to the lower level of ‘benefit cap’ enacted earlier this year (£23,000 for a household in Greater London) and introduce new exemptions for carers and guardians. The Common Council is responsible for implementing the cap in relation to those for whom it administers housing benefit.

7 November 2016

 

 

 

 

 

 

 

The Neighbourhood Planning (Referendums) (Amendment) Regulations 2016, S.I. No. 934

The Regulations

 ...  view the full minutes text for item 12.

13.

Appointments

To consider the following appointments:

 

(A)   One Member on the Board of Governors of the Museum of London, for a three year term expiring in October 2019.

* denotes a Member standing for reappointment

 

Nominations received:

* Alison Jane Gowman, Alderman

Ann Marjorie Francescia Pembroke

 

(B)   Two Members on Bridewell Royal Hospital, for six year terms expiring in October 2022.

* denotes a Member standing for reappointment

 

Nominations received:

* Ian Christopher Norman Seaton

 ...  view the full agenda text for item 13.

Minutes:

The Court proceeded to consider appointments to the Board of Governors of the Museum of London and Bridewell Royal Hospital.

 

(A)      Board of Governors of the Museum of London (one vacancy for a term expiring in October 2019).

* denotes a Member standing for re-appointment

 

Nominations received:-

          *Alison Jane Gowman, Alderman

          Ann Marjorie Francescia Pembroke

 

Read.

 

The Court proceeded, in accordance with Standing Order No.10, to ballot on the vacancies. The Lord Mayor appointed the Chief Commoner and the Chairman of the Finance Committee, or their representatives, to be the scrutineers of the ballot.

 

Resolved – That the votes be counted at the conclusion of the Court and the result printed in the Summons for the next meeting.

 

(B)      Bridewell Royal Hospital (two vacancies for terms expiring October 2022).

* denotes a Member standing for re-appointment

 

          Nominations received:-

          *Ian Christopher Norman Seaton

 

Read.

 

Whereupon the Lord Mayor declared Ian Seaton to be appointed to Bridewell Royal Hospital.

 ...  view the full minutes text for item 13.

14.

Questions

Minutes:

Housing

Deputy James Thomson asked a question of the Chairman of the Policy and Resources Committee seeking an update in respect of the City Corporation’s commitment to help ease the housing shortage in London.

 

In reply, the Chairman advised that plans were in place to build 700 new homes on the City’s existing housing estates, with a further 3000 planned on land belonging to the City Corporation. He expressed confidence that the target would be achieved by the 2025 deadline and thanked the Chairman of the Community and Children’s Services Committee for that Committee’s hard work in respect of the 700 homes being built on the City’s estates.

 

In response to a supplementary question from Patrick Streeter concerning the availability of a specific site for development, the Chairman reminded Honourable Members of the response which had been provided at a previous meeting and reiterated the position.

 

Ludgate Circus

Emma Edhem asked a question of the Chairman of the Planning and Transportation Committee concerning traffic flow at Ludgate Circus.

 

The Chairman reassured Members that officers were pressing Transport for London to undertake stricter enforcement with regard to the yellow box at the junction and agreed to update the Member once further information was received from TfL. Similarly the potential to re-phase traffic lights was also currently being explored with TfL; however, he was advised that it was unfortunately not possible for a right-turn from Upper Thames Street on to Southwark Bridge to be permitted as one possible option to alleviate traffic, due to a combination of safety concerns and the likely impact on congestion across the wider network.

 

The Chairman added that a report exploring potential options for tackling traffic congestion across the City would also be coming forward to the November Policy and Resources and Planning and Transportation Committee meetings.

 ...  view the full minutes text for item 14.

15.

Motions

Minutes:

There were no motions.

 ...  view the full minutes text for item 15.

16.

Awards and Prizes

Minutes:

There was no report.

 ...  view the full minutes text for item 16.

17.

Hospitality Working Party of the Policy and Resources Committee

To consider reports of the Hospitality Working Party of the Policy and Resources

Committee, as follows:

 ...  view the full agenda text for item 17.

Minutes:

HOSPITALITY WORKING PARTY OF THE POLICY AND RESOURCES COMMITTEE

 

(Michael Welbank, M.B.E., Chief Commoner)

 

 ...  view the full minutes text for item 17.

17a

Applications for the Use of Guildhall pdf icon PDF 73 KB

(A)   Applications for the Use of Guildhall – to note the prior approval of the listed applications for the use of Guildhall.

For Information

 ...  view the full agenda text for item 17a

Minutes:

14 September 2016

(A) Applications for the Use of Guildhall

In accordance with the arrangements approved by the Court on 21 June 2001 for the approval of applications for the use of Guildhall, the Court was informed of the following applications which had been agreed to:-

 

Name

 

Date

Function

The Sun                                    

13 December 2016

14 December 2016

       

Awards Ceremony

Christmas Parties

Unlimited

 

15 December 2016

 

Reception

 

Green Finance

 

16 January 2017

17 January 2017

 

Summit

 

The British Asian Trust

2 February 2017

Dinner

 

City Food Lecture

Organising Committee

 

21 February 2017

Lecture

Community Foundation

in Wales

 

28 February 2017

Dinner

Seafarers UK

28 March 2017

 

Dinner

Goodacre UK

30 March 2017

 

Dinner

London District Surveyors

Association

 

16 June 2017

Awards Ceremony

City of London School

16 October 2017

 

Prize Giving

Macmillan Cancer Support

29 November 2017

 

Dinner

The Guild of Freemen of the

City of London

11 December 2017

Dinner

 

Resolved – That the several applications be noted.

 ...  view the full minutes text for item 17a

17b

Applications for Hospitality pdf icon PDF 218 KB

(B)   Applications for Hospitality – to consider one recommendation concerning the provision of hospitality.

For Decision

 

 ...  view the full agenda text for item 17b

Minutes:

14 September 2016

(B) Application for Hospitality: Reception to mark the 950th anniversary of the King William Charter

In 1067, William the Conqueror granted a Charter to the City guaranteeing the collective rights of its inhabitants. This Charter holds great historical importance for the City as it recognises the rights, privileges and laws that the City had enjoyed prior to the Conquest; it is also the oldest document in the City’s Archive.

 

To mark the 950th anniversary of the grant of the Charter, the London Metropolitan Archives would be putting it on display in the Heritage Gallery from January to March 2017. This would be the first time in its history it would have gone on display and, to coincide with this, it was proposed that the City Corporation host a panel discussion followed by a reception. The panel discussion would consist of three academics each presenting a brief lecture on the subject of the Charter and London at the time of the Norman Conquest, to be followed by a short question and answer session.

 

It was therefore recommended that hospitality be granted in the form of a panel discussion and reception  to mark the 950th anniversary of the King William Charter and that arrangements be made under the auspices of the Culture, Heritage and Libraries Committee; the costs to be met from City’s Cash and within the approved parameters.

 

This would be a Committee event.

 

Resolved - that hospitality in the form of a panel discussion and reception be granted  to mark the 950th anniversary of the King William Charter, with arrangements be made under the auspices of the Culture, Heritage and Libraries Committee and the costs to be met from City’s Cash and within the approved parameters.

 

 ...  view the full minutes text for item 17b

18.

Finance Committee

To consider reports of the Finance Committee, as follows:

 ...  view the full agenda text for item 18.

Minutes:

FINANCE COMMITTEE

 

(Jeremy Paul Mayhew)

 ...  view the full minutes text for item 18.

18a

Efficiency Plan pdf icon PDF 175 KB

(A)   Efficiency Plan – to consider a report outlining a proposed Efficiency Plan for the period through to 2019/20.

For Decision

 

 

 ...  view the full agenda text for item 18a

Additional documents:

Minutes:

20 September 2016

(A) Publication of an Efficiency and Sustainability Plan

At its 3 March 2016 meeting, the Court of Common Council had agreed that an efficiency plan should be published. Subsequently, during July of that year, the Efficiency and Performance Sub-Committee, Finance Committee and Resource Allocation Sub-Committee were all consulted on a proposed efficiency framework and draft Efficiency and Sustainability Plan. A final proposed version of the Efficiency Plan was then considered and approved by the Finance Committee on 20 September 2016 the Policy and Resources Committee on 6 October 2016.

 

The Plan was intended to be a high-level document which focused on the existing Service Based Review programme and other agreed transformation initiatives, along with the framework being developed for continuous efficiency improvement for 2017/18 and later years. In addition to this Plan, further internal plans for driving forward efficiency initiatives would be developed, with implementation overseen and monitored by the Finance Committee.

 

Publication of the Efficiency and Sustainability Plan, set out at Appendix 1 to the report, was required by 14October 2016 and the Court was recommended to approve the Plan and its publication accordingly.

 

Resolved – That the Efficiency and Sustainability Plan set out be approved and published accordingly.

 

 ...  view the full minutes text for item 18a

18b

City Fund Financial Statements pdf icon PDF 67 KB

(B)   City Fund Financial Statements – to receive the City Fund Financial Statement for 2015/16.

For Information

 

 ...  view the full agenda text for item 18b

Minutes:

26 September 2016

(B) City Fund and Pension Funds - 2015/16 Statement of Accounts and Annual Audit Letter

On 23 May 1996, the Court authorised the Finance Committee to approve, amongst other things, the Statement of Accounts for the City Fund and Pension Funds.  The Finance Committee had duly considered and approved the 2015/16 City Fund and Pension Funds Statement of Accounts.

 

The annual audit letter from BDO LLP on its audit of the funds had been circulated for the information of the Court. In addition, the Statement of Accounts and management letters had been published on the City’s website.

 

It was accordingly recommended that the Court receive the 2015/16 City Fund and Pensions Fund Statement of Accounts.

 

Resolved – That the 2015/16 City Fund and Pensions Fund Statement of Accounts be received.

 ...  view the full minutes text for item 18b

19.

Social Investment Board pdf icon PDF 493 KB

To consider a report of the Social Investment Board providing an update on its activities and progress over the past year.

 ...  view the full agenda text for item 19.

Minutes:

SOCIAL INVESTMENT BOARD

 

(Peter Lionel Raleigh Hewitt, Alderman)

27 September 2016

2016 Progress Report

The Court considered a report outlining the progress on the work of its Social Investment Fund, detailing the investment portfolio to date and the geographic spread of investments.

 

It was also recommended that Social Investment Fund be permitted to combine its UK and London ring-fences until October 2019, after which a further progress report would be made.

 

Resolved – That approval be given to permit the Social Investment Fund to combine its UK and London ring-fences until October 2019.

 ...  view the full minutes text for item 19.

20.

By the Chief Commoner

That the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Paragraphs 2 and 3 of Part 1 of Schedule 12A of the Local Government Act, 1972.

 ...  view the full agenda text for item 20.

Minutes:

Resolved That the public be excluded from the meeting for the following items of business below on the grounds that they involve the likely disclosure of exempt information as defined in Paragraph 3 of Part 1 of Schedule 12A of the Local Government Act 1972.

 

Summary of exempt items considered whilst the public were excluded:-

 ...  view the full minutes text for item 20.

21.

Non-Public Minutes

To agree the non-public minutes of the meeting of the Court held on 15 September 2016.

 ...  view the full agenda text for item 21.

Minutes:

Resolved – That the non-public Minutes of the last Court are correctly recorded.

 ...  view the full minutes text for item 21.

22.

Finance Committee

To consider the award of a contract relative to the procurement of advertising services.

 ...  view the full agenda text for item 22.

Minutes:

Finance Committee

The Court approved the award of one contract associated with the provision of recruitment advertising services and one contract concerned with public notice advertising.

 ...  view the full minutes text for item 22.

23.

Markets Committee

To consider a report concerning proposed repairs to the Poultry Market.

 ...  view the full agenda text for item 23.

Minutes:

Markets Committee

The Court received a report providing an update in respect of the Poultry Market and a programme of maintenance and repairs.

 ...  view the full minutes text for item 23.

24.

Police Committee

To consider a report concerning the Police Accommodation Strategy.

 ...  view the full agenda text for item 24.

Minutes:

Police Committee

The Court approved a report which provided an update on the Police Accommodation Strategy and sought permission to progress the project to Gateway 5 of the Project Procedure.

 ...  view the full minutes text for item 24.

25.

Establishment Committee

To consider a report advising of a change to the designations of the leadership team within the Chamberlain’s department.

 ...  view the full agenda text for item 25.

Minutes:

Establishment Committee

The Court received a report setting out changes to the Chamberlain’s Senior Leadership Team.

 ...  view the full minutes text for item 25.

 


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