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Venue: City of London School, Queen Victoria Street, EC4V 3AL

Contact: Alistair MacLellan
tel. no.: 020 7332 1416  Email: alistair.maclellan@cityoflondon.gov.uk

Items
No. Item

1.

Apologies

Minutes:

Apologies were received from Deputy Roger Chadwick, Deputy Clare James, Deputy Edward Lord and Professor Michael Whitehouse.

 ...  view the full minutes text for item 1.

2.

Members' Declarations under the Code of Conduct in respect of items on the agenda

Minutes:

There were no declarations.

 ...  view the full minutes text for item 2.

3.

Minutes pdf icon PDF 171 KB

To agree the public minutes and summary of the meeting held on 18 October 2017.

 ...  view the full agenda text for item 3.

Additional documents:

Minutes:

RESOLVED, that the minutes of the meeting held on 18 October 2017 be approved as a correct record.

 

Matters Arising

City of London School Bursary Fund

The Chamberlain noted that the Fund’s Scheme meant that the monies were restricted to hardship bursaries. In response to a comment from the Chairman that the higher than forecast income provided an opportunity to apply bursary monies more widely, the Bursar agreed to discuss with the Chamberlain whether the Scheme could be amended accordingly.

 ...  view the full minutes text for item 3.

4.

Draft Minutes of the Governance Sub Committee Meeting - 18 October 2017 pdf icon PDF 126 KB

To receive the draft minutes of the Governance Sub Committee meeting held on 18 October 2017.

 ...  view the full agenda text for item 4.

Additional documents:

Minutes:

RESOLVED, that the draft minutes of the Governance Sub-Committee meeting held on 18 October 2017 were received.

 

The Chairman noted that a meeting of the Sub-Committee would be convened in early 2018 to discuss the issue of co-opted Governors.

 ...  view the full minutes text for item 4.

5.

Head's Report pdf icon PDF 186 KB

Report of the Head of the City of London School.

 ...  view the full agenda text for item 5.

Additional documents:

Minutes:

Governors considered an update report of the Head and the following points were made.

 

General Data Protection Regulations (GDPR)

The Head noted that Governors had participated in GDPR training prior to the meeting.

 

London Youth Choir Proposal (LYC)

The Head noted that the LYC wished to move their current venue to the School, and noted that in his view the proposal had the potential to provide some good partnership working between the School and LYC. He added that a trial period would take place during Spring/Summer 2018. The proposal had the added benefit of allowing the School to identify any potential bursary candidates.

 

City of London Staff Diversity Network

The Head noted that Board sponsorship of City Pride would build on work within the School to celebrate diversity, in particular following the formation of the School’s LGBT+ Society.

 

Brand Development

The Chairman noted that the City’s Director of Communications was not present and he would therefore seek an update outside of the meeting.

 

RESOLVED, that the report be noted.

 ...  view the full minutes text for item 5.

6.

Designated Officer Annual Report for 2016 to 2017 pdf icon PDF 108 KB

Report of the Director of Community and Children’s Services.

 ...  view the full agenda text for item 6.

Additional documents:

Minutes:

Governors considered a report of the Director of Community and Children’s Services regarding the Designated Officer Annual Report 2016/17. In response to questions from Governors, the Deputy Head (Pastoral) confirmed that the School liaised with neighbouring boroughs on safeguarding matters, and that there was currently one adopted pupil who was in Sixth Form.

 

RESOLVED, that the report be noted.

 ...  view the full minutes text for item 6.

7.

Questions on matters relating to the work of the Board

Minutes:

There were no questions.

 ...  view the full minutes text for item 7.

8.

Any other Business that the Chairman considers urgent

Minutes:

There was no other business.

 ...  view the full minutes text for item 8.

9.

Exclusion of the Public

MOTION - That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

 ...  view the full agenda text for item 9.

Minutes:

RESOLVED, that under Section 100A (4) of the Local Government Act 1972 the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Act.

 ...  view the full minutes text for item 9.

10.

Non-Public Minutes

To agree the non-public minutes of the meeting held on 18 October 2017.

 ...  view the full agenda text for item 10.

Minutes:

RESOLVED, that the non-public minutes of the meeting held on 18 October 2017 be approved as a correct record.

 ...  view the full minutes text for item 10.

11.

Draft Non-Public Minutes of the Governance Sub Committee Meeting - 18 October 2017

To receive the draft non-public minutes of the Governance Sub Committee meeting held on 18 October 2017.

 ...  view the full agenda text for item 11.

Minutes:

RESOLVED, that the draft non-public minutes of the Governance Sub-Committee meeting held on 18 October 2017 be noted.

 ...  view the full minutes text for item 11.

12.

Head's Non-Public Report

Report of the Head.

 ...  view the full agenda text for item 12.

Minutes:

Governors considered a non-pubic update report of the Head.

 ...  view the full minutes text for item 12.

12a

Reforming the Relationship between the City of London School and the John Carpenter Club

Minutes:

Governors received a note of the Head regarding reform of the relationship between the City of London School and the John Carpenter Club.

 ...  view the full minutes text for item 12a

12b

Appendix 2 - HSBC Letter

Minutes:

Governors received a letter from HSBC.

 ...  view the full minutes text for item 12b

12c

Appendix 3 - City of London School Proprietor

Minutes:

Governors received a note of the Comptroller and City Solicitor regarding the proprietor of the School.

 ...  view the full minutes text for item 12c

12d

Appendix 4 - Risk Register

Minutes:

Governors received a Risk Register.

 ...  view the full minutes text for item 12d

13.

Proposed Revenue Budget 2018/19

Joint report of the Head and Chamberlain.

 ...  view the full agenda text for item 13.

Minutes:

Governors considered a joint report of the Head and the Chamberlain regarding the Proposed Revenue Budget 2018/19. 

 

At this point, two hours having elapsed, Governors agreed to extend the meeting in line with Standing Order 40.

 ...  view the full minutes text for item 13.

14.

Repairs, Maintenance & Improvements Fund

Joint report of the Head, Chamberlain and City Surveyor.

 ...  view the full agenda text for item 14.

Minutes:

Governors considered a joint report of the Head, Chamberlain and City Surveyor regarding the Repairs, Maintenance and Improvements Fund.

 ...  view the full minutes text for item 14.

15.

City of London School Management Information Dashboard

Joint report of the Chamberlain and the Bursar.

 ...  view the full agenda text for item 15.

Minutes:

Governors considered a joint report of the Chamberlain and Bursar regarding the City of London School Management Information Dashboard.

 ...  view the full minutes text for item 15.

16.

Annual Waivers Report 2016/17

Report of the Chamberlain.

 ...  view the full agenda text for item 16.

Minutes:

Governors considered a report of the Chamberlain regarding Annual Waivers 2016/17.

 ...  view the full minutes text for item 16.

17.

Non-Public Questions on Matters Relating to the Work of the Board

Minutes:

There were no non-public questions.

 ...  view the full minutes text for item 17.

18.

Any other Business that the Chairman Considers Urgent and which the Board Agrees should be Considered whilst the Public are Excluded

Minutes:

Governors considered one item of other business regarding the recent Sunday Times Best Independent Schools league table.  

 ...  view the full minutes text for item 18.

19.

Confidential Minutes - 18 October 2017

To agree the confidential minutes of the meeting held on 18 October 2017.

 ...  view the full agenda text for item 19.

Minutes:

RESOLVED, that the confidential minutes of the meeting held on 18 October 2017 be approved.

 ...  view the full minutes text for item 19.

 


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