Agenda and draft minutes

Apologies were received from Deputy Roger Chadwick, Deputy Clare James, Deputy Edward Lord and Professor Michael Whitehouse.

There were no declarations.

To agree the public minutes and summary of the meeting held on 18 October 2017.

RESOLVED, that the minutes of the meeting held on 18 October 2017 be approved as a correct record.

Matters Arising

City of London School Bursary Fund

The Chamberlain noted that the Fund’s Scheme meant that the monies were restricted to hardship bursaries. In response to a comment from the Chairman that the higher than forecast income provided an opportunity to apply bursary monies more widely, the Bursar agreed to discuss with the Chamberlain whether the Scheme could be amended accordingly.

To receive the draft minutes of the Governance Sub Committee meeting held on 18 October 2017.

RESOLVED, that the draft minutes of the Governance Sub-Committee meeting held on 18 October 2017 were received.

The Chairman noted that a meeting of the Sub-Committee would be convened in early 2018 to discuss the issue of co-opted Governors.

Report of the Head of the City of London School.

Governors considered an update report of the Head and the following points were made.

General Data Protection Regulations (GDPR)

The Head noted that Governors had participated in GDPR training prior to the meeting.

London Youth Choir Proposal (LYC)

The Head noted that the LYC wished to move their current venue to the School, and noted that in his view the proposal had the potential to provide some good partnership working between the School and LYC. He added that a trial period would take place during Spring/Summer 2018. The proposal had the added benefit of allowing the School to identify any potential bursary candidates.

City of London Staff Diversity Network

The Head noted that Board sponsorship of City Pride would build on work within the School to celebrate diversity, in particular following the formation of the School’s LGBT+ Society.

Brand Development

The Chairman noted that the City’s Director of Communications was not present and he would therefore seek an update outside of the meeting.

RESOLVED, that the report be noted.

Report of the Director of Community and Children’s Services.

Governors considered a report of the Director of Community and Children’s Services regarding the Designated Officer Annual Report 2016/17. In response to questions from Governors, the Deputy Head (Pastoral) confirmed that the School liaised with neighbouring boroughs on safeguarding matters, and that there was currently one adopted pupil who was in Sixth Form.

RESOLVED, that the report be noted.

There were no questions.

There was no other business.

MOTION - That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

RESOLVED, that under Section 100A (4) of the Local Government Act 1972 the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Act.

To agree the non-public minutes of the meeting held on 18 October 2017.

RESOLVED, that the non-public minutes of the meeting held on 18 October 2017 be approved as a correct record.

To receive the draft non-public minutes of the Governance Sub Committee meeting held on 18 October 2017.

RESOLVED, that the draft non-public minutes of the Governance Sub-Committee meeting held on 18 October 2017 be noted.

Report of the Head.

Governors considered a non-pubic update report of the Head.

Governors received a note of the Head regarding reform of the relationship between the City of London School and the John Carpenter Club.

Governors received a letter from HSBC.

Governors received a note of the Comptroller and City Solicitor regarding the proprietor of the School.

Governors received a Risk Register.

Joint report of the Head and Chamberlain.

Governors considered a joint report of the Head and the Chamberlain regarding the Proposed Revenue Budget 2018/19. 

At this point, two hours having elapsed, Governors agreed to extend the meeting in line with Standing Order 40.

Joint report of the Head, Chamberlain and City Surveyor.

Governors considered a joint report of the Head, Chamberlain and City Surveyor regarding the Repairs, Maintenance and Improvements Fund.

Joint report of the Chamberlain and the Bursar.

Governors considered a joint report of the Chamberlain and Bursar regarding the City of London School Management Information Dashboard.

Report of the Chamberlain.

Governors considered a report of the Chamberlain regarding Annual Waivers 2016/17.

There were no non-public questions.

Governors considered one item of other business regarding the recent Sunday Times Best Independent Schools league table.  

To agree the confidential minutes of the meeting held on 18 October 2017.

RESOLVED, that the confidential minutes of the meeting held on 18 October 2017 be approved.