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Venue: City of London School, Queen Victoria Street, EC4V 3AL

Contact: Polly Dunn  Email: polly.dunn@cityoflondon.gov.uk

Items
No. Item

1.

Apologies

Minutes:

Apologies were received on behalf of Marianne Fredricks, Rosie Gill, Caroline Haines, Ronel Lehmann, Paul Madden and Paul Stein.

 ...  view the full minutes text for item 1.

2.

Members' Declarations under the Code of Conduct in respect of items on the agenda

Minutes:

Tim Levene declared a pecuniary interest in respect to item 6 as a personal investor in Uplearn.

 ...  view the full minutes text for item 2.

3.

Minutes pdf icon PDF 56 KB

To agree the public minutes and summary of the meeting held on 7 December 2018.

 ...  view the full agenda text for item 3.

Minutes:

RESOLVED – that the minutes of the meeting held on 7 December 2018, be approved as accurate record.

 ...  view the full minutes text for item 3.

4.

Annual Review of Terms of Reference pdf icon PDF 49 KB

Report of the Town Clerk.

 ...  view the full agenda text for item 4.

Additional documents:

Minutes:

Governors considered a report of the Town Clerk regarding an annual review of the Board’s terms of reference.

 

Governors were content with its terms of reference as presently drafted; however, a query was raised with respect to the Board’s role in the appointment of deputies and the Bursar of the School. Governors requested that

 

RESOLVED – that

 

·         the terms of reference be approved; and

 

·         the Town Clerk investigate the role of the respective boards in appointing deputies and the Bursar of the three City Independent Schools.

 ...  view the full minutes text for item 4.

5.

Appointments to Committees

The Chairman to be heard.

 ...  view the full agenda text for item 5.

Minutes:

Governors considered the appointment to a vacancy on the Governance Committee.

 

RESOLVED – That Lord Levene of Portsoken be appointed to the Governance Committee for the remainder of the 2018/19 municipal year.

 ...  view the full minutes text for item 5.

6.

Head's Report pdf icon PDF 72 KB

Report of the Head of the City of London School.

 ...  view the full agenda text for item 6.

Minutes:

Governors considered a report of the Head. The following matters were raised:

 

·         The Head focussed on paragraph six of his report and explained to governors the promising outcome of the Alps system being trialled and rolled out to Heads of Departments. Alps allowed the value added for any student to be monitored through their Sixth Form more effectively, as opposed to the current system which only allowed them to calculate this data retrospectively following completion of their exams. A governor asked whether there was any scope for the system to be applied to GCSE students. The Head explained that due to the lack of consistent data for students at Year 9, it was not currently being used for its GCSE level students but suggested that the possibility was being considered and explored.

 

·         Following a question from a governor, the Head gave more detail on the pastoral reflection group. It was set up so staff could discuss their best practices and learn from the counsellor how to respond to pastoral matters. A governor added that the Head of PSHE had also been appointed.

 

RECEIVED.

 ...  view the full minutes text for item 6.

7.

Questions on matters relating to the work of the Board

Minutes:

There were no questions.

 ...  view the full minutes text for item 7.

8.

Any other Business that the Chairman considers urgent pdf icon PDF 141 KB

Additional documents:

Minutes:

There was one item of urgent business.

 

Governors considered a report of the Director of HR regarding the revised Capability Procedure and Probationary Procedure.

 

RESOLVED – that

 

·         the revised Capability Procedure, be approved;

 

·         the revised Probationary Procedure, be approved;

 

·         the additions to the management levels authorised to take action in the Managing People Policy, be noted.

 ...  view the full minutes text for item 8.

9.

Exclusion of the Public

MOTION - That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

 ...  view the full agenda text for item 9.

Minutes:

RESOLVED, that under Section 100A (4) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

 ...  view the full minutes text for item 9.

10.

Non-Public Minutes

To agree the non-public minutes of the meeting held on 7 December 2018.

 ...  view the full agenda text for item 10.

Minutes:

RESOLVED, that the non-public minutes of the meeting held on 7 December 2018 be approved as a correct record subject to the inclusion of the correction for item 14.

 ...  view the full minutes text for item 10.

11.

Head's Non-Public Report

Report of the Head.

 ...  view the full agenda text for item 11.

Minutes:

Governors considered a report of the Head.

 ...  view the full minutes text for item 11.

12.

The Masterplan

Report of the Head and the Bursar.

 ...  view the full agenda text for item 12.

Minutes:

Governors considered a report of the Head and the Bursar regarding the City of London School Masterplan.

 ...  view the full minutes text for item 12.

12a

Appendix 1 - Programme Summary information Sheet

Minutes:

12b

Appendix 2 - City of London School Masterplan

NB - Please see supplementary agenda for the Masterplan document.

 ...  view the full agenda text for item 12b

Minutes:

13.

Compliance Report

Report of the Head.

 ...  view the full agenda text for item 13.

Minutes:

Governors considered a report of the Head regarding Policy Compliance.

 ...  view the full minutes text for item 13.

14.

The John Carpenter Club

Report of the Head.

 ...  view the full agenda text for item 14.

Minutes:

Governors considered a report of the Head regarding the John Carpenter Club.

 ...  view the full minutes text for item 14.

15.

City of London School Summer Revenue Works 2019

Report of the City Surveyor.

 ...  view the full agenda text for item 15.

Minutes:

Governors considered a report of the City Surveyor regarding the City of London School Summer Revenue Works 2019.

 ...  view the full minutes text for item 15.

16.

Health and Safety Report

Report of the Head.

 ...  view the full agenda text for item 16.

Minutes:

Governors considered a report of the Head regarding Health & Safety and Welfare.

 ...  view the full minutes text for item 16.

17.

Safeguarding Report

Report of the Head.

 ...  view the full agenda text for item 17.

Minutes:

Governors considered a report of the Head regarding Safeguarding.

 ...  view the full minutes text for item 17.

18.

Management Information Dashboard

Report of the Chamberlain and the Bursar.

 ...  view the full agenda text for item 18.

Minutes:

Governors considered a report of the Bursar and the Chamberlain regarding the Financial Management Information Dashboard.

 ...  view the full minutes text for item 18.

19.

Action Taken Between Meetings

Report of the Town Clerk.

 ...  view the full agenda text for item 19.

Minutes:

Governors considered a report of the Town Clerk regarding action taken between meetings.

 ...  view the full minutes text for item 19.

20.

Non-Public Questions on Matters Relating to the Work of the Board

Minutes:

There were no questions.

 ...  view the full minutes text for item 20.

21.

Any other Business that the Chairman Considers Urgent and which the Board Agrees should be Considered whilst the Public are Excluded

Minutes:

There were two items of urgent business.

 ...  view the full minutes text for item 21.

22.

Confidential Minutes

To agree the confidential minutes of the meeting held on 7 December 2018.

 ...  view the full agenda text for item 22.

Minutes:

RESOLVED, that the confidential minutes of the meeting held on 7 December 2018, be approved as an accurate record.

 ...  view the full minutes text for item 22.

23.

Review of Senior Management Team Pay Structures

Report of the Director of Human Resources.

 ...  view the full agenda text for item 23.

Minutes:

Governors considered a report of the Director of Human Resources regarding a review of Senior Management Team Pay Structures.

 ...  view the full minutes text for item 23.

24.

Hardship Bursary Applications and Cashflow forecasts

Report of the Chamberlain and the Head.

 ...  view the full agenda text for item 24.

Minutes:

Governors considered a report of the Bursar regarding Hardship Bursary applications and cashflow forecasts.

 ...  view the full minutes text for item 24.

 


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