Agenda and minutes

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Contact: Julie Cornelius tel. no.: 020 7332 1480  Email: julie.cornelius@cityoflondon.gov.uk

Items
No. Item

1.

Apologies

Minutes:

Apologies for absence were received from Professor Abulafia, Elizabeth Phillips,
Dr Ellington, Deputy Chadwick, Sir Michael Snyder and Deputy Regan.

 

Alderman Graves had given apologies that he would be arriving late.

 

 ...  view the full minutes text for item 1.

2.

Members' Declarations under the Code of Conduct in respect of items on the agenda

Minutes:

There were no declarations of interest.

 

 ...  view the full minutes text for item 2.

3.

ORDER OF THE COURT OF COMMON COUNCIL pdf icon PDF 116 KB

To receive the Order of the Court of Common Council of 27 April 2017, appointing the Board and setting its terms of reference.

 ...  view the full agenda text for item 3.

Minutes:

Members received the Order of the Court of Common Council of 27 April 2017, appointing the Board and setting its terms of reference.

RECEIVED.

 

 ...  view the full minutes text for item 3.

4.

ELECTION OF CHAIRMAN

To elect a Chairman in accordance with Standing Order No. 29.

 ...  view the full agenda text for item 4.

Minutes:

In accordance with Standing Order 29, the Town Clerk read a list of names of Governors eligible to take the chair.  Deputy Clare James, being the only Governor indicating her willingness to serve, was elected Chairman for the ensuing year.

 

 ...  view the full minutes text for item 4.

5.

ELECTION OF DEPUTY CHAIRMAN

To elect a Chairman in accordance with Standing Order No. 30.

 ...  view the full agenda text for item 5.

Minutes:

In accordance with Standing Order 30, the Town Clerk read a list of names of Governors eligible to be Deputy Chairman.  Nick Bensted-Smith, being the only Governor expressing a willingness to serve, was elected Deputy Chairman for the ensuing year.

 

 ...  view the full minutes text for item 5.

6.

Minutes pdf icon PDF 229 KB

To agree the public minutes and non-public summary of the meeting held on 20 February 2017.

 ...  view the full agenda text for item 6.

Minutes:

RESOLVED – That the public minutes and non-public summary of the meeting held on 20 February 2017 is approved as an accurate record.

 

 ...  view the full minutes text for item 6.

7.

APPOINTMENT OF SUB COMMITTEES pdf icon PDF 156 KB

Report of the Town Clerk.

The proposed date for the first meeting of the Bursary Sub-Committee is Wednesday 14 June at 10.30 a.m.  An alternative, suggested back-up date is Monday 19 June at 9.30 a.m.

 

 

 ...  view the full agenda text for item 7.

Minutes:

The Board considered a report of the Town Clerk that sought approval to the appointment of the Board’s Bursary and Reference Sub-Committees for the 2017/18 academic year.

 

RESOLVED that:-

a) The following Governors be appointed to the Bursary Sub-Committee:

     Deputy Clare James (Chairman)

     Nick Bensted-Smith (Deputy Chairman)

     Randall Anderson

     Deputy Richard Regan

     Richard Sermon

 

b) The following Governors be appointed to the Reference Sub-Committee:

     Deputy Clare James (Chairman)

     Nick Bensted-Smith (Deputy Chairman)

     Deputy Tom Hoffman

 

 ...  view the full minutes text for item 7.

8.

APPOINTMENT OF AGBIS REPRESENTATIVE

To appoint the School’s representative on the Association of Governing Bodies of

Independent Schools for the ensuing year.

 

N.B. – AGBIS Representative in 2016/17: Mary Robey

 ...  view the full agenda text for item 8.

Minutes:

RESOLVED – that Mary Robey be re-appointed as the School’s representative on the Association of Governing Bodies of Independent Schools (AGBIS) for the ensuing year.

 

 ...  view the full minutes text for item 8.

9.

RE-APPOINTMENT OF CO-OPTED GOVERNORS pdf icon PDF 87 KB

Report of the Town Clerk.

 ...  view the full agenda text for item 9.

Minutes:

RESOLVED that:  Dr Stephanie Ellington and Elizabeth Phillips be re-appointed to the Board for a further three year term.

 

 ...  view the full minutes text for item 9.

10.

Appointment of Chairmen of Sub Committees pdf icon PDF 75 KB

Resolution of the Policy and Resources Committee.

 ...  view the full agenda text for item 10.

Additional documents:

Minutes:

RESOLVED that:  The Chairman of the Board of Governors would chair the respective sub-committees.

 

 ...  view the full minutes text for item 10.

11.

DRAFT CORPORATE PLAN 2018-23 pdf icon PDF 90 KB

Report of the Town Clerk.

 ...  view the full agenda text for item 11.

Additional documents:

Minutes:

The Head of Corporate Strategy and Performance, presented the Draft Corporate Plan 2018-23.

 

A Governor referred to the first page of the draft Corporate Plan and suggested that the second heading within the twelve outcomes detailed in the report, should be titled ‘Places’ and not ‘Place’.

 

[Ann Holmes arrived at 14.05].

 

It was noted that the three Independent schools have a separate Corporate Plan.  Additionally, inspection regimes dictate that the school’s Business Plan needs to be presented in a particular format.

 

The Chairman thanked the Head of Corporate Strategy and Performance for her presentation.

 

 ...  view the full minutes text for item 11.

12.

Report of the Headmistress pdf icon PDF 230 KB

Report of the Headmistress.

 ...  view the full agenda text for item 12.

Additional documents:

Minutes:

The Board considered the report of the Headmistress.  The following key points were noted.

·         The school is keen to welcome Governors to visit the school.  Evidence of Governors’ involvement supports ISI (Independent Schools Inspectorate) compliance.

In response to a question asking what should be prioritised during a Governor visit, the Headmistress said, a Governor visit should be structured with consideration to how Governors discharge their responsibilities for ISI; this could include reviewing teaching and learning; safeguarding responsibility; meeting with girls and staff and seeking their views on the School; checking aspects of Safeguarding or Health and Safety.

·         Prize Day will take place on 6 October 2017.  It was noted the Lord Mayor has expressed an interest in attending the lunch.

·         RESOLVED – that Governors approved the Educational visits, details of which are referred to on page 32 of the report.

 

 ...  view the full minutes text for item 12.

13.

Cash available at 31 March 2017 in the school's charity: The City of London School for Girls Bursary Fund incorporating The City of London School for Girls Scholarships & Prizes Fund pdf icon PDF 135 KB

Report of the Chamberlain.

 ...  view the full agenda text for item 13.

Minutes:

RESOLVED that: Governors endorse that no further investment or dis-investment of Charities Pool Units is required at this time.

Additionally that the next review of the available ‘working cash balance’ is presented to the June 2018 Board meeting.

 

 ...  view the full minutes text for item 13.

14.

Questions on matters relating to the work of the Board

Minutes:

There were no questions.

 

 ...  view the full minutes text for item 14.

15.

Any other business that the Chairman considers urgent

Minutes:

There were no items of urgent business.

 

 ...  view the full minutes text for item 15.

16.

Exclusion of the Public

MOTION - That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

 ...  view the full agenda text for item 16.

Minutes:

RESOLVED - That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

 

 

 

 

 

 

 ...  view the full minutes text for item 16.

17.

Non-Public Minutes

To agree the non-public minutes of the meeting held on 20 February 2017.

 ...  view the full agenda text for item 17.

Minutes:

The non-public minutes of the meeting held on 20 February 2017 were considered and approved as an accurate record.

 

 ...  view the full minutes text for item 17.

18.

Decisions taken under delegated authority or urgency powers

Report of the Town Clerk.

 ...  view the full agenda text for item 18.

Minutes:

Report of the Town Clerk.

 

 ...  view the full minutes text for item 18.

19.

Report of the Headmistress

Report of the Headmistress.

 ...  view the full agenda text for item 19.

Minutes:

The Board considered and approved the report of the Headmistress.

 

 ...  view the full minutes text for item 19.

20.

Annual Summary of Child Protection and Pastoral Matters

Report of the Headmistress.

 ...  view the full agenda text for item 20.

Minutes:

Report of the Headmistress.

 

 ...  view the full minutes text for item 20.

21.

5 Year Strategic Development Plan

Report of Headmistress.

 ...  view the full agenda text for item 21.

Minutes:

RESOLVED to:  agree the 5 year Strategic Development Plan.

 

 ...  view the full minutes text for item 21.

22.

CLSG Bursary fundraising

Report of the Headmistress.

 ...  view the full agenda text for item 22.

Minutes:

Report of the Headmistress.

 

 ...  view the full minutes text for item 22.

23.

CLSG Management Information Dashboard

Report of the Chamberlain.

 ...  view the full agenda text for item 23.

Minutes:

Report of the Chamberlain.

 

In accordance with Standing Order 50, Governors AGREED to continue the meeting beyond the two hour duration.

 

Alderman Russell left the meeting at 3.45 p.m.  The meeting remained quorate.

 

Alderman Graves left the meeting at 3.55 p.m.  The meeting remained quorate.

 

 ...  view the full minutes text for item 23.

24.

Non-Public Questions on matters relating to the work of the Board

Minutes:

There were none.

 

 ...  view the full minutes text for item 24.

25.

CLSG Refurbishment Programme:Phase 2 - changes to budget; and Phase 3- seeking partial budget approval

Report of the Bursar.

 ...  view the full agenda text for item 25.

Minutes:

Report of the Bursar.

 

 ...  view the full minutes text for item 25.

26.

Any other business that the Chairman considers urgent and which the Board Agrees should be Considered whilst the Public are Excluded

Minutes:

There were no items of urgent business.

 

 ...  view the full minutes text for item 26.

27.

Teachers' Pay Panel Update

Report of the Director of Human Resources.

 ...  view the full agenda text for item 27.

Minutes:

Report of the director of human resources

 

 ...  view the full minutes text for item 27.

28.

CONFIDENTIAL MINUTES

To agree the Confidential minutes of the last meeting held on 20 February 2017.

 ...  view the full agenda text for item 28.

Minutes:

[Chrissie Morgan and Tracy Jansen left the meeting at 2.40 p.m.].

 

RESOLVED that:   the confidential minutes of the meeting held on 20 February 2017 are approved as an accurate record.

 

 ...  view the full minutes text for item 28.