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Venue: Committee Rooms, West Wing, Guildhall, EC2P 2EJ

Contact: Alistair MacLellan  Email: alistair.maclellan@cityoflondon.gov.uk

Items
No. Item

1.

Apologies

Minutes:

Apologies for absence were received from Alderman William Russel and Deputy James Thomson.

 ...  view the full minutes text for item 1.

2.

Members' Declarations under the Code of Conduct in respect of items on the agenda

Minutes:

There were no declarations of interest.

 ...  view the full minutes text for item 2.

3.

Court Order pdf icon PDF 69 KB

To receive the Order of the Court of Common Council dated 19 April 2018 appointing the Board of Governors for 2018/19.

 ...  view the full agenda text for item 3.

Minutes:

Members received the Order of the Court of Common Council dated 19 April 2018 appointing the Board of Governors 2018/19.

 

The Town Clerk informed Members that Alderman Hewitt had since retired as Alderman and would be replaced.

 

 

-       Randall Anderson joined the meeting

 ...  view the full minutes text for item 3.

4.

Election of Chairman

To elect a Chairman in line with Standing Order 29.

 ...  view the full agenda text for item 4.

Minutes:

In accordance with Standing Order 29, the Town Clerk read a list of names of Governors eligible to take the chair.  Deputy Clare James, being the only Governor indicating her willingness to serve, was elected Chairman for the ensuing year.

 

The Chairman thanked the Governors for their work and support and thanks the Members of the public who had attended the meeting in the public gallery.  The Chairman commented that the expansion project would be discussed in principal in the non-public session and that the public would have the opportunity to speak and would be consulted with before any decision was to be made.

 

 

-       Soha Gawaly joined the meeting

 

 

The Chairman welcomed Tijs Broeke to the Board of Governors, thanked Alderman Graves whom had stepped down from the Board and congratulated Tom Hoffman for being awarded an MBE.  The Chairman also congratulated Kate Brice, Deputy head of the School, for her new Headship and thanked her for her work at the City of London School for Girls.

 

 ...  view the full minutes text for item 4.

5.

Election of Deputy Chairman

To elect a Deputy Chairman in line with Standing Order 30.

 ...  view the full agenda text for item 5.

Minutes:

In accordance with Standing Order 30, the Town Clerk read a list of names of Governors eligible to be Deputy Chairman.  Nick Bensted-Smith, being the only Governor expressing a willingness to serve, was elected Deputy Chairman for the ensuing year.

 ...  view the full minutes text for item 5.

6.

Minutes pdf icon PDF 73 KB

To agree the public minutes and non-public summary of the meeting held on 26 February 2018.

 ...  view the full agenda text for item 6.

Minutes:

RESOLVED – That the minutes of the previous meeting held on 26 February 2018 are approved as an accurate record.

 ...  view the full minutes text for item 6.

7.

Sub-Committee Minutes

Minutes:

7a

Reference Sub-Committee - 26 February 2018 pdf icon PDF 52 KB

To receive the public minutes of the Reference Sub-Committee meeting held on 26 February 2018.

 ...  view the full agenda text for item 7a

Minutes:

RESOLVED – That Governors noted the minutes.

 ...  view the full minutes text for item 7a

7b

Reference Sub-Committee - 23 May 2018 pdf icon PDF 52 KB

To receive the draft public minutes of the Reference Sub-Committee meeting held on 23 May 2018.

 ...  view the full agenda text for item 7b

Minutes:

RESOLVED – That the Governors noted the minutes.

 ...  view the full minutes text for item 7b

8.

Appointment of Co-Opted Governor

The Chairman and the Headmistress to be heard.

 ...  view the full agenda text for item 8.

Minutes:

The Board agreed to vary the agenda order and move this item to the non-public session, owing to the fact that it included personal information regarding an individual whom had not yet been appointed to the board, and there were a number of Members of the public in attendance.

 

Members considered a verbal update of the Chairman and the Headmistress regarding the appointment of a new Co-opted Governor.

 ...  view the full minutes text for item 8.

9.

Appointment of Sub-Committees and Working Parties pdf icon PDF 76 KB

Report of the Town Clerk.

 ...  view the full agenda text for item 9.

Minutes:

The Board considered a report of the Town Clerk that sought approval to the appointment of the Board’s Bursary and Reference Sub-Committees for the 2017/18 academic year.

 

RESOLVED - That:

 

a) The following Governors be appointed to the Bursary Sub-Committee:

     Deputy Clare James (Chairman)

     Nick Bensted-Smith (Deputy Chairman)

     Randall Anderson

     Deputy Richard Regan

 

b) The following Governors be appointed to the Reference Sub-Committee:

     Deputy Clare James (Chairman)

     Nick Bensted-Smith (Deputy Chairman)

     Randall Anderson

     Deputy Richard Regan

     Sir Michael Snyder

 

c) The following Governors be appointed to the 125th Anniversary Working Party:

     Deputy Clare James (Chairman)

     Alderman William Russel

     Ann Holmes

 

d) The following Governors be appointed to the Academic Working Party:

     Elizabeth Phillips (Chairman)

     Dr Stephanie Ellington

     Ann Holmes

     Deputy Clare James

     Alderman William Russell

 

N.B Mary Island, the newly appointed Co-opted Governor was appointed to the Academic Working Party after Members approved her application in the non-public session.

 

Governors also noted the purpose of the Teachers pay Panel.

 

    

    

    

 

 ...  view the full minutes text for item 9.

10.

Cash available at 31 March 2018 in the school's charity: The City of London School for Girls Bursary Fund incorporating The City of London School for Girls Scholarships & Prizes Fund pdf icon PDF 64 KB

Report of the Chamberlain.

 ...  view the full agenda text for item 10.

Minutes:

The Board considered a report of the Chamberlain regarding the cash available in the School’s charity funds.

 

RESOLVED – That Members:

 

·         Endorsed that a dis-investment of Charities Pool units amounting to £11,809 was to be actioned on 1 October 2018.

 

 

 

 ...  view the full minutes text for item 10.

11.

HR Update pdf icon PDF 79 KB

Report of the Director of Human Resources.

 ...  view the full agenda text for item 11.

Additional documents:

Minutes:

The Board considered a report of the Director of Human Resources regarding gender pay gap, the data Protection Policy for employees and the people security policy:

 

·           A Governor requested for data specific to the School to be provided and the HR Director agreed to provide it.

 

RESOLVED – That Governors noted the update.

 ...  view the full minutes text for item 11.

12.

Report of the Headmistress pdf icon PDF 159 KB

Report of the Headmistress of the City of London School for Girls.

 ...  view the full agenda text for item 12.

Additional documents:

Minutes:

The Board considered the report of the Headmistress which discussed teacher training, upcoming events data protection and health and safety and the following points were made:

 

·         Randall Anderson, as the data compliance Governor, agreed to join the data management working group.

 

·         A Governor commented that they were very pleased with the work of the outreach programme.

 

RESOLVED – That the Governors noted the report.

 ...  view the full minutes text for item 12.

13.

Questions on matters relating to the work of the Board

Minutes:

There were no questions.

 ...  view the full minutes text for item 13.

14.

Any other business that the Chairman considers urgent

Minutes:

There were no items of urgent business.

 ...  view the full minutes text for item 14.

15.

Exclusion of the Public

MOTION - That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

 ...  view the full agenda text for item 15.

Minutes:

RESOLVED - That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

 ...  view the full minutes text for item 15.

16.

Non-Public Minutes

To agree the non-public minutes of the meeting held on 26 February 2018.

 ...  view the full agenda text for item 16.

Minutes:

The non-public minutes of the previous meeting were approved as an accurate record.

 ...  view the full minutes text for item 16.

17.

Outstanding Actions

Report of the Town Clerk.

 ...  view the full agenda text for item 17.

Minutes:

The Board received a report of the Town Clerk highlighting outstanding actions arising from the previous meeting.

 

 ...  view the full minutes text for item 17.

18.

Sub-Committee and Working Party Minutes

Minutes:

18a

Reference Sub-Committee - 26 February 2018

To receive the non-public minutes of the Reference Sub-Committee meeting held on 26 February 2018.

 ...  view the full agenda text for item 18a

Minutes:

RESOLVED – That the Board noted the draft minutes of the previous meeting.

 ...  view the full minutes text for item 18a

18b

Reference Sub-Committee - 23 May 2018

To receive the non-public minutes of the Reference Sub-Committee meeting held on 23 May 2018.

 ...  view the full agenda text for item 18b

Minutes:

RESOLVED – That the Board noted the draft minutes of the previous meeting.

 ...  view the full minutes text for item 18b

18c

Education Working Party - 8 May 2018

To receive the draft minutes of the Education Working Party meeting held on 8 May 2018.

 ...  view the full agenda text for item 18c

Minutes:

RESOLVED – That the Board noted the draft minutes of the previous meeting.

 

 ...  view the full minutes text for item 18c

18d

125th Anniversary Working Party - 20 February 2018

To receive the draft minutes of the 125th Anniversary Working Party meeting held on 20 February 2018.

 ...  view the full agenda text for item 18d

Minutes:

RESOLVED – That the Board noted the draft minutes of the previous meeting.

 ...  view the full minutes text for item 18d

19.

Strategic Update

Report of the Headmistress.

 ...  view the full agenda text for item 19.

Minutes:

The Board considered a report and a presentation of the Headmistress regarding the strategy of the School.

 ...  view the full minutes text for item 19.

20.

Refurbishment Programme - Update

Report of the Headmistress.

 ...  view the full agenda text for item 20.

Minutes:

The Board received a report of the Headmistress regarding an update of the refurbishment programme.

 ...  view the full minutes text for item 20.

21.

Annual Safeguarding Review of Procedures and Policies

The Deputy Head (Pastoral) to be heard.  

 ...  view the full agenda text for item 21.

Minutes:

The Board received an interactive training exercise from the Deputy Head and a verbal update regarding safeguarding in the School. 

 

 ...  view the full minutes text for item 21.

22.

Report of the Headmistress

Report of the Headmistress of the City of London School for Girls.

 ...  view the full agenda text for item 22.

Minutes:

The Board considered the report of the Headmistress which provided information of non-public matters in relation to the School.

 

 

-       As two hours had lapsed, the Board agreed to extend the meeting in accordance with Standing Order 40

 ...  view the full minutes text for item 22.

23.

Report on Action Taken

Report of the Town Clerk.

 ...  view the full agenda text for item 23.

Minutes:

The Board received a report of the Town Clerk regarding action taken under urgent or delegated authority since the last meeting.

 ...  view the full minutes text for item 23.

24.

Non-Public Questions on matters relating to the work of the Board

Minutes:

There were no questions.

 ...  view the full minutes text for item 24.

25.

Any other business that the Chairman considers urgent and which the Board Agrees should be Considered whilst the Public are Excluded

Minutes:

There were no items of urgent business.

 ...  view the full minutes text for item 25.

25a

Gateway 6 - Refurbishment Programme: Phase 2 Update and Phase 3- seeking approval of release of budget

Report of the Bursar.

 ...  view the full agenda text for item 25a

Minutes:

A late Gateway 6 report of the Bursar regarding the refurbishment programme was considerd by the Board during item 20.

 ...  view the full minutes text for item 25a

26.

ATL Recognition Agreement

Report of the Director of Human Resources.

 ...  view the full agenda text for item 26.

Minutes:

27.

Teachers' Pay Panel 2018-19

Report of the Director of Human Resources.

 

 ...  view the full agenda text for item 27.

Minutes:

 


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