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Venue: Committee Rooms, 2nd Floor, West Wing, Guildhall

Contact: Kerry Nicholls  Email: kerry.nicholls@cityoflondon.gov.uk

Items
No. Item

1.

Apologies

Minutes:

Alderman Emma Edhem was in the Chair.

 

Apologies for absence were received from Professor Anna Sapir Abulafia, Tijs Broeke, Deputy Clare James, Deputy Robert Merrett, Sir Michael Snyder and Deputy James Thomson.

 ...  view the full minutes text for item 1.

2.

Members' Declarations under the Code of Conduct in respect of items on the agenda

Minutes:

There were no declarations.

 

 ...  view the full minutes text for item 2.

3.

Order of the Court of Common Council pdf icon PDF 70 KB

Order of the Court of Common Council, 25 April 2019, appointing the Board and approving the Terms of Reference.

 ...  view the full agenda text for item 3.

Minutes:

RESOLVED - That the Order of the Court of Common Council dated 25 April 2019 appointing the Board of Governors for 2019/20 and setting out its terms of reference be received.

 ...  view the full minutes text for item 3.

4.

Election of Chairman

To elect a Chairman in accordance with Standing Order No. 29.

 ...  view the full agenda text for item 4.

Minutes:

In accordance with Standing Order 29, the Town Clerk read a list of names of Governors eligible to take the Chair.  Nicholas Bensted-Smith, being the only Governor indicating his willingness to serve, was elected Chairman for the ensuing year.

 

The Chairman welcomed Peter Bennett and Alderman Prem Goyal to the Board of Governors and thanked Tijs Broeke who was standing down from the Board in July 2019. 

 

The Chairman also thanked outgoing Chairman, Deputy Clare James for her excellent work in leading the Board over the past three years.  Deputy Richard Regan moved that a vote of thanks for the outgoing Chairman be heard at the next meeting of the Board of Governors on 7 October 2019, a motion that was seconded and agreed unanimously.

 ...  view the full minutes text for item 4.

5.

Election of Deputy Chairman

To elect a Deputy Chairman in accordance with Standing Order No. 30.

 ...  view the full agenda text for item 5.

Minutes:

In accordance with Standing Order 30, Deputy Clare James exercised her right as immediate past Chairman and was appointed Deputy Chairman for the ensuing year.

 ...  view the full minutes text for item 5.

6.

Minutes pdf icon PDF 78 KB

To agree the public minutes and non-public summary of the meeting held on 4 March 2019.

 ...  view the full agenda text for item 6.

Minutes:

RESOLVED - That the minutes of the meeting held on 4 March 2019 be approved as a correct record.

 ...  view the full minutes text for item 6.

7.

Sub-Committee Minutes

Minutes:

7a

Minutes of the Reference Sub-Committee held on 22 May 2019 pdf icon PDF 50 KB

To receive the public minutes and non-public summary of the Reference Sub-Committee meeting held on 22 May 2019.

 ...  view the full agenda text for item 7a

Minutes:

RESOLVED - That the public minutes and non-public summary of the Reference Sub-Committee meeting held on 22 May 2019 be received.

 

 ...  view the full minutes text for item 7a

7b

Minutes of the Reference Sub-Committee held on 14 March 2019 pdf icon PDF 51 KB

To receive the public minutes and non-public summary of the Reference Sub-Committee meeting held on 14 March 2019.

 ...  view the full agenda text for item 7b

Minutes:

RESOLVED - That the public minutes and non-public summary of the Reference Sub-Committee meeting held on 14 March 2019 be received.

 

 ...  view the full minutes text for item 7b

7c

Minutes of the Bursary Committee held on 1 March 2019 pdf icon PDF 51 KB

To receive the public minutes and non-public summary of the Bursary Committee meeting held on 1 March 2019.

 ...  view the full agenda text for item 7c

Minutes:

RESOLVED - That the public minutes and non-public summary of the Bursary Committee meeting held on 1 March 2019 be received.

 ...  view the full minutes text for item 7c

7d

Minutes of the Reference Sub-Committee held on 11 February 2019 pdf icon PDF 51 KB

To receive the public minutes and non-public summary of the Reference Sub-Committee meeting held on 11 February 2019.

 ...  view the full agenda text for item 7d

Minutes:

RESOLVED - That the public minutes and non-public summary of the Reference Sub-Committee meeting held on 11 February 2019 be received.

 

 ...  view the full minutes text for item 7d

8.

Proposal to Convene a Finance Sub-Committee pdf icon PDF 58 KB

Report of the Town Clerk.

 ...  view the full agenda text for item 8.

Minutes:

Members agreed to vary the order of items on the agenda so that Item 9 was considered next. The Board therefore considered a report of the Town Clerk outlining a proposal to convene a Finance Sub-Committee for the 2019-20 academic year and the following points were made.

 

·         The Chairman noted that he would chair the Finance Sub-Committee in the interim period before a dedicated Finance Chairman was appointed at the October 2019 Board of Governors meeting.

 

·         The composition of the Finance-Sub Committee should be expanded by one to allow all interested Governors to serve.

 

RESOLVED - That:

 

·         The Finance (City of London School for Girls) Sub-Committee be convened for the 2019-20 academic year.

 

·         The terms of reference and composition of the Finance (City of London School for Girls) Sub-Committee be approved, subject to the comments made.

 

·         The following appointments be made to the Finance (City of London School for Girls) Sub-Committee:

 

o   Nicholas Bensted-Smith (Chairman)

o   Deputy Clare James

o   Randall Anderson

o   Peter Bennett

o   Alderman Emma Edhem

o   Alderman Prem Goyal

o   Deputy Richard Regan

o   Sir Michael Snyder

 ...  view the full minutes text for item 8.

9.

Appointment of Sub-Committees and Working Parties, AGBIS Representative and Designated Roles pdf icon PDF 91 KB

Report of the Town Clerk.

 ...  view the full agenda text for item 9.

Minutes:

The Board considered a report of the Town Clerk regarding the appointment of Sub-Committees and Working Parties, Association of Governing Bodies of Independent Schools Representative and Governors’ Designated Roles for the 2019-20 academic year.

 

RESOLVED - That:

 

·         Nick Bensted-Smith be appointed the School’s representative to the Association of Governing Bodies of Independent Schools for the 2019-20 academic year;

 

·         That Governor’s Designated Roles for the 2019-20 academic year be agreed as follows:

 

Compliance

Randall Anderson

Creative Arts

Sylvia Moys

Extra-curricular

Deputy Richard Regan

Fundraising

Soha Gawaly

Health and Safety

Peter Bennett

Humanities

Professor Anna Sapir Abulafia

IT

Rehana Ameer

Modern Foreign Languages

Emma Edhem

PE

Deputy Tom Hoffman

Prep School

Elizabeth Phillips

Sixth Form and Careers

Dr Stephanie Ellington

Safeguarding

Mary Ireland

SEND

Dhruv Patel

STEM

Deputy Clare James

Teacher Recruitment

Mary Ireland

Wellbeing

Alderman Prem Goyal

 

·         The terms of reference of the Committees and Working Parties of the Board be approved, and the terms of reference and composition of the Teachers’ Pay Panel be noted.

 

·         The following appointments be made to the Committees and Working Parties of the Board:

 

Bursary Committee

Nicholas Bensted-Smith

Deputy Clare James

Randall Anderson

Deputy Richard Regan

 

            Reference Sub-Committee

Nicholas Bensted-Smith (Chairman)

Deputy Clare James

Randall Anderson

Peter Bennett

Alderman Emma Edhem

Alderman Prem Goyal

Deputy Richard Regan

Sir Michael Snyder

 

125th Anniversary Working Party

Nicholas Bensted-Smith

Deputy Clare James

Soha Gawaly

 

Academic Working Party

Elizabeth Phillips (Chairman)

Nick Bensted-Smith

Alderman Emma Edhem

Dr Stephanie Ellington

Mary Ireland

Deputy Clare James

Headmistress

Deputy Head (Academic)

Deputy Head (Pastoral)

Deputy Head (Staff)

 

 ...  view the full minutes text for item 9.

10.

Report of the Headmistress pdf icon PDF 90 KB

Report of the Headmistress of the City of London School for Girls.

 ...  view the full agenda text for item 10.

Minutes:

The Board considered the report of the Headmistress which discussed forthcoming events, educational visits, Governors’ visiting days, lettings and an update on the expansion project.  The report also gave a summary of staff training during the 2018-19 academic year including safeguarding and individual training courses and outlined future continuous professional development provision. The following points were made.

 

Governor Visits

 

·         The Headmistress encouraged Governors to visit the School to observe a specific subject or shadow a year group.

 

Partnerships and Outreach with Other Schools

 

·         The Headmistress noted that a report on Partnerships and Outreach would be submitted to the December 2019 meeting of the Board and agreed to circulate the most recent Partnerships report.

 

Expansion Project - Update

 

·         The Bursar noted that 280 persons had attended recent public exhibitions, the majority of whom have been Barbican Estate residents.

 

·         In response to a comment from a Governor noting that the expansion timeline looked optimistic, the Bursar noted that any delay to the project would push the project back by one calendar year, given that the programme was scheduled to minimise academic disruption.

 

RESOLVED - That the report be noted.

 ...  view the full minutes text for item 10.

11.

Risk Register 2018-19 for The City of London School for Girls Bursary Fund incorporating The City of London School for Girls Scholarships and Prizes Fund pdf icon PDF 58 KB

Joint report of the Chamberlain and the Bursar of the City of London School for Girls.

 ...  view the full agenda text for item 11.

Additional documents:

Minutes:

The Board considered a joint report of the Chamberlain and the Bursar of the City of London School for Girls providing the Risk Register 2018-19 for the City of London School for Girls Bursary Fund incorporating the City of London School for Girls Scholarships and Prizes Fund. In response to a comment, the Bursar noted that he would keep Risk 5 (Funding from the City may be reduced) under review.

 

RESOLVED - That the Board confirmed the register satisfactorily set out the risks facing the charity and that appropriate measures were in place to mitigate those risks.

 ...  view the full minutes text for item 11.

12.

Questions on matters relating to the work of the Board

Minutes:

There were no questions.

 ...  view the full minutes text for item 12.

13.

Any other business that the Chairman considers urgent

Minutes:

There were no items of urgent business.

 ...  view the full minutes text for item 13.

14.

Exclusion of the Public

MOTION - That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

 ...  view the full agenda text for item 14.

Minutes:

RESOLVED - That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

 ...  view the full minutes text for item 14.

15.

Non-Public Minutes

Minutes:

15a

Non-Public Minutes of the Board of Governors meeting held on 4 March 2019

To agree the non-public minutes of the meeting held on 4 March 2019

 ...  view the full agenda text for item 15a

Minutes:

RESOLVED – That the non-public minutes of the meeting held on 4 March 2019 be approved as an accurate record.

 ...  view the full minutes text for item 15a

15b

Non-Public Minutes of the Board of Governors meeting held on 11 February 2019

To agree the non-public minutes of the meeting held on 11 February 2019.

 ...  view the full agenda text for item 15b

Minutes:

RESOLVED – That the non-public minutes of the meeting held on 11 February 2019 be approved as an accurate record.

 ...  view the full minutes text for item 15b

16.

Non-Public Sub-Committee Minutes

Minutes:

16a

Non-Public Minutes of the Academic Working Party held on 24 May 2019 (To Follow)

To receive the non-public minutes of the Academic Working Party meeting held on 24 May 2019.

 ...  view the full agenda text for item 16a

Minutes:

RESOLVED - That the non-public minutes of the Academic Working Party meeting held on 24 May 2019 be received.

 ...  view the full minutes text for item 16a

16b

Non-Public Minutes of the Reference Sub-Committee held on 22 May 2019

To receive the non-public minutes of the Reference Sub-Committee meeting held on 22 May 2019.

 ...  view the full agenda text for item 16b

Minutes:

RESOLVED - That the non-public minutes of the Reference Sub-Committee meeting held on 22 May 2019 be received.

 

 ...  view the full minutes text for item 16b

16c

Non-Public Minutes of the Reference Sub-Committee held on 14 March 2019

To receive the non-public minutes of the Reference Sub-Committee meeting held on 14 March 2019.

 ...  view the full agenda text for item 16c

Minutes:

RESOLVED - That the non-public minutes of the Reference Sub-Committee meeting held on 14 March 2019 be received.

 ...  view the full minutes text for item 16c

16d

Non-Public Minutes of the Bursary Committee held on 1 March 2019

To receive the non-public minutes of the Bursary Committee meeting held on 1 March 2019.

 ...  view the full agenda text for item 16d

Minutes:

RESOLVED - That the non-public minutes of the Bursary Committee meeting held on 1 March 2019 be received.

 

 ...  view the full minutes text for item 16d

16e

Non-Public Minutes of the Reference Sub-Committee held on 11 February 2019

To receive the non-public minutes of the Reference Sub-Committee meeting held on 11 February 2019.

 ...  view the full agenda text for item 16e

Minutes:

RESOLVED - That the non-public minutes of the Reference Sub-Committee meeting held on 11 February 2019 be received.

 

 ...  view the full minutes text for item 16e

17.

Report of the Headmistress

Report of the Headmistress of the City of London School for Girls.

 ...  view the full agenda text for item 17.

Minutes:

The Board considered the report of the Headmistress which provided information of non-public matters in relation to the School.

 

RESOLVED – That the report be noted.

 ...  view the full minutes text for item 17.

18.

Presentation on Wellbeing, Emotional Health and Anxiety - Key Factors

The Deputy Head (Pastoral) of the City of London School for Girls to be heard.

 ...  view the full agenda text for item 18.

Minutes:

The Board heard a presentation of the Deputy Head (Pastoral) on safeguarding.

 

RESOLVED – That the presentation be noted.

 ...  view the full minutes text for item 18.

19.

Financial Information Dashboard

Joint report of the Chamberlain and Bursar.

 ...  view the full agenda text for item 19.

Minutes:

The Board considered a joint report of the Chamberlain and the Bursar of the City of London School for Girls on the Financial Information Dashboard.

 

RESOLVED – That the report be noted.

 ...  view the full minutes text for item 19.

20.

Cash Available in the School's Charity: The City of London School for Girls Bursary Fund Incorporating the City of London School for Girls Scholarships and Prizes Fund

Report of the Chamberlain.

 ...  view the full agenda text for item 20.

Minutes:

The Board considered a report of the Chamberlain providing an update on cash available in the School’s charity: The City of London School for Girls Bursary Fund incorporating the City of London School for Girls Scholarships and Prizes Fund.

 

 ...  view the full minutes text for item 20.

21.

City of London School for Girls - Roof Remediation Works (To Follow)

Report of the City Surveyor

 ...  view the full agenda text for item 21.

Minutes:

The Board considered a report of the City Surveyor requesting delegated authority be granted to the Town Clerk in consultation with the Chairman and Deputy Chairman to agree roof remediation works at the City of London School for Girls during the Summer holidays 2019.

 ...  view the full minutes text for item 21.

22.

Report on Action Taken

Report of the Town Clerk.

 ...  view the full agenda text for item 22.

Minutes:

The Board received a report of the Town Clerk regarding action taken under urgent or delegated authority since the last meeting.

 

RESOLVED – That the report be noted.

 ...  view the full minutes text for item 22.

23.

Non-Public Questions on matters relating to the work of the Board

Minutes:

There was one non-public question.

 ...  view the full minutes text for item 23.

24.

Any other business that the Chairman considers urgent and which the Board Agrees should be Considered whilst the Public are Excluded

Minutes:

There was one item of other business.

 

 

 ...  view the full minutes text for item 24.

25.

Confidential Minutes

To agree the confidential minutes of the meeting held on 11 February 2019.

 ...  view the full agenda text for item 25.

Minutes:

RESOLVED – That the confidential minutes of the meeting held on 11 February 2019 be approved as an accurate record.

 ...  view the full minutes text for item 25.

26.

Confidential Refurbishment Works

Minutes:

The Board considered a confidential report of the Bursar regarding refurbishment works.

 ...  view the full minutes text for item 26.

 


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