Agenda and minutes

Apologies were received from Nigel Challis and Philip Woodhouse.

Ian Seaton declared a non-pecuniary interest in item 4.

To agree the public minutes and non-public summary of the meeting held on 10 September 2014.

RESOLVED - That the public minutes and non-public summary of the meeting held on 10^th September 2014 be agreed as an accurate record.

Report of the Town Clerk.

The Sub Committee received an updated schedule of outstanding actions. Members discussed the actions, and noted that the City of London Police had recently introduced a Staff Suggestion Scheme, which was being reviewed to see if it could be rolled out more widely.

RESOLVED – That the report be noted.

Report of the Town Clerk.

The Sub Committee received a programme of work for the year and noted that changes would be italicised in future reports.

RESOLVED – That the report be noted.

Report of the Chamberlain.

The Sub Committee received a report of the Chamberlain, which outlined the CIPFA Public Sector Corporate Services Value for Money Indicators for Finance, HR and Legal Services between 2013/14 (the latest available statistics) in comparison to those from 2011/12. Members discussed the figures and queried whether some of these indicators were appropriate and/or useful, particularly with regard to Legal Services.

RESOLVED – That the report be noted.

Report of the Deputy Town Clerk.

The Sub Committee received a report of the Deputy Town Clerk presenting the period July to September 2014 from the dashboard of service Performance Indicators monitored and reported quarterly by London Councils, known as LAPS (London Authorities Performance Solution). Members clarified the indicators that demonstrated below average results, and noted these were either subject to fluctuation or were a result of the City of London Corporation not being easily comparable to London Boroughs. 

RESOLVED – That more information regarding sickness absence figures be presented at a future meeting, and the report be noted.

Report of the Town Clerk (to follow).

The Sub Committee received a report of the Deputy Town Clerk presenting the latest update in respect of the agreed Service Based Review cross-cutting reviews in the format of a Service Based Review Roadmap. Members discussed the format and content of the roadmap, and noted that this could be used to ‘call-in’ Project Sponsors and/or Leads for an in-depth review of individual projects.

Members were advised that more detailed plans and other documentation would support each of these reviews and that similar roadmaps would be drawn up for each department, going into greater detail as to the smaller projects that were taking place. Members noted that, as this was at an early stage, more attention was being given to what was being delivered, by whom, with what resources, and by when; once this had been clarified the roadmap could be populated with significant milestones and deadlines.

RESOLVED – That the Sub Committee receive an SBR Budget Monitoring report (timing to be aligned with quarterly reporting to the Finance Committee), and that the report be noted.

There were no questions.

There was no other business.

MOTION - That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of the Schedule 12A of the Local Government Act.

RESOLVED - That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of the Schedule 12A of the Local Government Act.

            Item                                                                 Paragraph

            12                                                                                3

            13-14                                                                           -

Report of the City Surveyor.

The Sub Committee considered a report of the City Surveyor.

There were no questions.

There was no other business.