Agenda and minutes

Venue: Committee Rooms - West Wing, Guildhall

Contact: Chris Braithwaite
tel.no.: 020 7332 1427  Email: christopher.braithwaite@cityoflondon.gov.uk

Items
No. Item

1.

Apologies

Minutes:

Apologies were received from Nick Bensted-Smith and John Fletcher.

 ...  view the full minutes text for item 1.

2.

Members' Declarations under the Code of Conduct in respect of items on the agenda

Minutes:

There were no declarations.

 ...  view the full minutes text for item 2.

3.

Minutes of the previous meeting pdf icon PDF 186 KB

To agree the public minutes and non-public summary of the meeting held on 4 November 2015.

 ...  view the full agenda text for item 3.

Minutes:

RESOLVED - That the public minutes and non-public summary of the meeting held on 4 November 2015 be agreed as an accurate record.

 ...  view the full minutes text for item 3.

4.

Outstanding Actions pdf icon PDF 135 KB

Report of the Town Clerk.

 ...  view the full agenda text for item 4.

Additional documents:

Minutes:

The Sub-Committee considered a report of the Town Clerk which set out the outstanding actions from previous meetings of the Sub-Committee.

 

Members discussed whether the proposed Barbican Centre Service Based Review savings would be achievable without changes to the pay and conditions of employees. The Chamberlain and a Member, also the Chairman of the Barbican Centre Board, confirmed that the Managing Director of the Barbican Centre was committed to delivering the agreed Service Based Review savings the Barbican Centre, and alternative savings proposals had been identified in the event that the initial proposals were not achievable.

 

RESOLVED – That the Committee notes the report.

 ...  view the full minutes text for item 4.

5.

Exclusion of the Public

MOTION - That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

 ...  view the full agenda text for item 5.

Minutes:

RESOLVED - That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

 

Item(s)                                               Paragraph(s)

6-15                                                    3

 ...  view the full minutes text for item 5.

6.

Non-public minutes of the previous meeting

To agree the non-public minutes of the meeting held on 4 November 2015.

 ...  view the full agenda text for item 6.

Minutes:

The non-public minutes of the meeting held on 4 November 2015 were agreed as an accurate record.

 ...  view the full minutes text for item 6.

7.

Service Based Review: Departmental Monitoring - Open Spaces Department

Report of the Director of Open Spaces.

 ...  view the full agenda text for item 7.

Minutes:

The Sub-Committee noted a report of the Director of Open Spaces which provided an update in relation to that Department’s performance against Service Based Review savings targets.

 ...  view the full minutes text for item 7.

8.

Cross Cutting Review Update - Strategic Review of Asset Management

To receive a presentation from the Deputy Town Clerk. A copy of the presentation will be circulated to Members in advance of the meeting.

 ...  view the full agenda text for item 8.

Minutes:

The Sub-Committee noted a presentation from the Deputy Town Clerk which provided an update about the Strategic Review of Asset Management, and set out the recommendations which had emerged from the review.

 ...  view the full minutes text for item 8.

9.

Non-public appendix to Service Based Review Roadmap - Review of Independent Schools

Non-public appendix to a report of the Town Clerk.

 ...  view the full agenda text for item 9.

Minutes:

The Sub-Committee noted a non-public appendix to the report of the Deputy Town Clerk setting out the Service Based Review Roadmap, which provided an update on Independent Schools.

 ...  view the full minutes text for item 9.

10.

Service Based Review Savings Programme - Profiling Changes

Report of the Chamberlain.

 ...  view the full agenda text for item 10.

Minutes:

The Sub-Committee noted a report of the Chamberlain which summarised the changes to Departmental Savings Programmes which had been agreed by Service Committees as part of the Service Based Review process.

 ...  view the full minutes text for item 10.

11.

Service Based Review: Departmental Monitoring - Town Clerk's Department

Report of the Town Clerk.

 ...  view the full agenda text for item 11.

Minutes:

The Sub-Committee noted a report of the Town Clerk which provided an update in relation to that Department’s performance against Service Based Review savings targets.

 ...  view the full minutes text for item 11.

12.

Energy Targets Update - Half Year Review - April - September 2015

Report of the City Surveyor.

 ...  view the full agenda text for item 12.

Minutes:

The Sub-Committee noted a report of the City Surveyor which provided the half yearly update on energy reduction targets as part of the Carbon Descent Plan 2015.

 ...  view the full minutes text for item 12.

13.

Non-public questions on matters relating to the work of the Committee

Minutes:

There were no questions.

 ...  view the full minutes text for item 13.

14.

Any Other Business that the Chairman considers urgent and which the Committee agree should be considered whilst the public are excluded

Minutes:

There were no items of urgent business.

 ...  view the full minutes text for item 14.

15.

Members Only Appendix to Service Based Review: Departmental Monitoring - Town Clerk's Department

Members Only Appendix to the report of the Town Clerk.

 ...  view the full agenda text for item 15.

Minutes:

The Sub-Committee noted a confidential appendix to the report of the Town Clerk which provided the Committee with details of the Service Based Review savings which had been identified by that Department.

 

Admittance of the public

Following consideration of this item, Members resolved to readmit the public to the meeting.

 

 ...  view the full minutes text for item 15.

16.

Service Based Review Roadmap pdf icon PDF 157 KB

Report of the Deputy Town Clerk. To be considered in conjunction with the non-public appendix elsewhere on the agenda.

 ...  view the full agenda text for item 16.

Additional documents:

Minutes:

The Sub-Committee considered a report of the Deputy Town Clerk which provided the latest update in respect of the agreed Service Based Review projects and cross cutting reviews.

 

The Sub-Committee was informed that the Service Based Review Steering Group had agreed that the Review of Operational Property and the Review of Grants would now be rated as Green.

 

RESOLVED – That the Sub-Committee notes the report.

 ...  view the full minutes text for item 16.

17.

Work Plan for Future Meetings pdf icon PDF 81 KB

Report of the Town Clerk.

 ...  view the full agenda text for item 17.

Minutes:

The Sub-Committee considered a report of the Town Clerk which set out the work plan for future meetings.

 

The Chamberlain highlighted to the Sub-Committee that the Government had indicated in the Autumn Statement that authorities which published an efficiency plan would receive four-year certainty of funding from Government. He explained that a report would be submitted to the next meeting of the Sub-Committee to provide information regarding the requirements for publishing such an efficiency plan, should such information be available at that time.

 

RESOLVED – That the Sub-Committee notes the report.

 ...  view the full minutes text for item 17.

18.

CIPFA Value For Money Indicators - 2014/15 pdf icon PDF 119 KB

Report of the Chamberlain.

 ...  view the full agenda text for item 18.

Additional documents:

Minutes:

The Sub-Committee considered a report of the Chamberlain which outlined the CIPFA Public Sector Corporate Services Value for Money Indicators for Finance, Human Resources and Legal Services for 2014/15 and compared movement to the previous submission for 2013/14.

 

A Member asked for clarification regarding indicators LS5 and LS8, which indicated that the Corporation was slightly above average for the cost of legal function per employee but was in the top quartile for the cost per hour of legal work. The Chamberlain agreed to provide a response to this question directly to the Member following the meeting.

 

RESOLVED – That the Committee notes the report.

 ...  view the full minutes text for item 18.

19.

Questions on matters relating to the work of the Sub-Committee

Minutes:

There were no questions.

 ...  view the full minutes text for item 19.

20.

Any Other Business that the Chairman considers urgent

Minutes:

There were no items of urgent business.

 ...  view the full minutes text for item 20.