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Venue: Committee Rooms - West Wing, Guildhall

Contact: John Cater
tel.no.: 020 7332 1407  Email: john.cater@cityoflondon.gov.uk

Items
No. Item

1.

Apologies

Minutes:

An apology was received from Randall Anderson.

 ...  view the full minutes text for item 1.

2.

Members' Declarations under the Code of Conduct in respect of items on the agenda

Minutes:

There were no declarations.

 ...  view the full minutes text for item 2.

3.

Minutes of the previous meeting pdf icon PDF 198 KB

To agree the public minutes of the meeting held on 15 November 2017.

 ...  view the full agenda text for item 3.

Minutes:

RESOLVED - That the public minutes of the meeting held on 15 November 2017 be agreed as an accurate record.

 ...  view the full minutes text for item 3.

4.

Outstanding Actions from previous meetings pdf icon PDF 122 KB

Report of the Town Clerk.

 ...  view the full agenda text for item 4.

Minutes:

Members received a report of the Town Clerk which set out the outstanding actions from previous meetings of the Sub-Committee.

 

Departmental Reporting Schedule for 2018

The Chairman expressed his concern that the Commissioner of Police’s office had yet to confirm the Commissioner’s availability to attend the next Efficiency & Performance Sub Committee meeting on 21st March. The Town Clerk confirmed he would chase up the invitation.

 

RESOLVED – That Members noted the report.

 ...  view the full minutes text for item 4.

5.

Work Programme for future meetings pdf icon PDF 135 KB

Report of the Town Clerk.

 ...  view the full agenda text for item 5.

Minutes:

Members received a Report of the Town Clerk which set out the work plan for future meetings.

 

The Chairman requested that future iterations should replace the column outlining the previous meeting (in this case the 15th November) with a further future meeting (in this case 13th July). Furthermore, he suggested, the Special Departmental Focus line should be positioned next to the Income Generation line to better emphasise the commercial opportunities open to Chief Officers.   

 

RESOLVED – That Members noted the report.

 ...  view the full minutes text for item 5.

6.

Corporate and Business Planning Update pdf icon PDF 104 KB

Report of The Town Clerk and Chief Executive.

 ...  view the full agenda text for item 6.

Additional documents:

Minutes:

Members received a Report of The Town Clerk, concerning Corporate and Business Planning.

 

Members welcomed the Report as a useful step in efforts to align the Corporate Plan with business planning and budget setting.

 

Members raised the wording in box 11 (page 22), around facilitating a “world- leading digital experience”. Some distinct departments across the City Corporation (such as the Guildhall School) had communications of a very good standard, however, due to the scale of the Corporation’s core Communications activities, progress across the board would, Members accepted, be a long-term project.

 

Members asked officers how they had planned to communicate the Corporate Plan to Members, the Town Clerk responded that a single top sheet that highlighted the high-level changes would go to all Committees. Ultimately, it was incumbent upon officers to treat the Plan as a working document, officers should be promoting the plan to Members throughout the five-year period 2018-23.

 

RESOLVED – That Members noted the Report.

 

 

 

 

 

 ...  view the full minutes text for item 6.

7.

Sub-Committee's Terms of Reference pdf icon PDF 118 KB

Report of The Town Clerk.

 ...  view the full agenda text for item 7.

Additional documents:

Minutes:

Members considered a Report of the Town Clerk, concerning the Sub-Committee’s Terms of Reference.

 

The Chairman proposed a redraft to reflect the recent changes in the Grand Committee’s Terms of Reference.

 

RESOLVED – That Members approved the Town Clerk, in consultation with the Chairman and Deputy Chairman to amend the Terms of Reference.  

 ...  view the full minutes text for item 7.

8.

Questions on matters relating to the work of the Sub-Committee

Minutes:

There were no questions.

 ...  view the full minutes text for item 8.

9.

Any Other Business that the Chairman considers urgent

Minutes:

There were no items of urgent business.

 ...  view the full minutes text for item 9.

10.

Exclusion of the Public

MOTION - That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

 ...  view the full agenda text for item 10.

Minutes:

RESOLVED - That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

 

 

 ...  view the full minutes text for item 10.

11.

Non-public minutes of the previous meeting

To agree the non-public minutes of the meeting held on 15 November 2017.

 ...  view the full agenda text for item 11.

Minutes:

RESOLVED - That the non-public minutes of the meeting held on 15 November 2017 be agreed as an accurate record.

 ...  view the full minutes text for item 11.

12.

Outstanding actions from non-public minutes of previous meetings

Report of the Town Clerk.

 ...  view the full agenda text for item 12.

Minutes:

Members received a Report of The Town Clerk.

 ...  view the full minutes text for item 12.

13.

Value for Money and Efficiency plans - Guildhall School of Music and Drama

Report of the Principal - Guildhall School

 ...  view the full agenda text for item 13.

Minutes:

Members received a Report of the Principal of the Guildhall School for Music and Drama.

 ...  view the full minutes text for item 13.

14.

City Surveyor's Departmental Focus

Verbal Report of the City Surveyor.

 ...  view the full agenda text for item 14.

Minutes:

Members received a Report of the City Surveyor.

 ...  view the full minutes text for item 14.

15.

Non-public questions on matters relating to the work of the Committee

Minutes:

There were no questions.

 ...  view the full minutes text for item 15.

16.

Any Other Business that the Chairman considers urgent and which the Committee agree should be considered whilst the public are excluded

Minutes:

There was no other business.

 ...  view the full minutes text for item 16.

 


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