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Venue: Committee Rooms - West Wing, Guildhall

Contact: John Cater
tel.no.: 020 7332 1407  Email: john.cater@cityoflondon.gov.uk

Items
No. Item

1.

Apologies

Minutes:

Apologies were received from Deputy Jamie Ingham Clark, Alderman Robert Howard, Ian Seaton and Deputy Philip Woodhouse.

 

 ...  view the full minutes text for item 1.

2.

Members' Declarations under the Code of Conduct in respect of items on the agenda

Minutes:

There were no declarations.

 

 

 ...  view the full minutes text for item 2.

3.

Minutes of the previous meeting pdf icon PDF 129 KB

To agree the public minutes of the meeting held on 21 March 2018.

 ...  view the full agenda text for item 3.

Minutes:

RESOLVED - That the public minutes of the meeting held on 21st March be agreed as an accurate record.

 ...  view the full minutes text for item 3.

4.

Outstanding Actions from previous meetings pdf icon PDF 40 KB

Report of the Town Clerk.

 ...  view the full agenda text for item 4.

Minutes:

The Sub-Committee considered a report of the Town Clerk which set out the outstanding actions from previous meetings of the Sub-Committee.

 

RESOLVED – That the Committee notes the report.

 ...  view the full minutes text for item 4.

5.

Work Programme for future meetings pdf icon PDF 58 KB

Report of the Town Clerk.

 ...  view the full agenda text for item 5.

Minutes:

The Sub-Committee considered a report of the Town Clerk which set out the work plan for future meetings.

 

Members agreed that given the City Surveyor and the Director of the Built Environment will be bringing Reports to the next meeting of the Sub-Committee on 13th July, officers should reschedule the Managing Director of the Barbican Centre’s slot for later in 2018.

 

RESOLVED – That the Sub-Committee notes the report.

 ...  view the full minutes text for item 5.

6.

Corporate and Business Planning Update pdf icon PDF 109 KB

Report of the Head of Corporate Strategy & Performance.

 ...  view the full agenda text for item 6.

Minutes:

The Sub-Committee received a Report of the Town Clerk concerning Corporate and Business Planning.

 

Members welcomed the Report, picking up on paragraph 23, they stressed that in the absence of information (or when information was incomplete), officers should try to avoid delays in driving through changes and “get on with it”; it was inevitable that some departments would be slower than others in identifying outcome measures and putting processes in place to collect them, these departments should not hold back overall progress.  

 

RESOLVED – that the Sub-Committee noted the Report.

 ...  view the full minutes text for item 6.

7.

Questions on matters relating to the work of the Sub-Committee

Minutes:

There were no questions.

 ...  view the full minutes text for item 7.

8.

Any Other Business that the Chairman considers urgent

Minutes:

There were no items of urgent business.

 ...  view the full minutes text for item 8.

9.

Exclusion of the Public

MOTION - That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

 ...  view the full agenda text for item 9.

Minutes:

RESOLVED - That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

 

 

 ...  view the full minutes text for item 9.

10.

Non-public minutes of the previous meeting

To agree the non-public minutes of the meeting held on 21 March 2018.

 ...  view the full agenda text for item 10.

Minutes:

RESOLVED - That the non-public minutes of the meeting held on 21st March 2018 be agreed as an accurate record.

 ...  view the full minutes text for item 10.

11.

Outstanding actions from non-public minutes of previous meetings

Report of the Town Clerk.

 ...  view the full agenda text for item 11.

Minutes:

The Sub-Committee considered a report of the Town Clerk which set out the outstanding non-public actions from previous meetings of the Sub-Committee.

 

RESOLVED – That the Sub-Committee notes the report.

 

 ...  view the full minutes text for item 11.

12.

Efficiency Plan Update - Cross-Cutting Programmes

Joint report of the Town Clerk and Chamberlain.

 ...  view the full agenda text for item 12.

Minutes:

To note – it was decided that this Report would be taken in the public section of the meeting.

 

The Sub Committee received a Report of the Chamberlain concerning the progress of cross -cutting reviews.

 

The Chairman requested that the City Surveyor return to the Sub-Committee in July (the CS previously spoke to Members in November and February), to provide an update on the City Surveyor’s departmental SBR savings. The Chairman asked whether these savings are at risk bearing mind further recent funding requests made by City Surveyors. The Chairman queried which financial year these requests were granted for i.e. was the baseline 2017/18 budget amended or was it for 2018/19? Officers would return to update and clarify at the next meeting of the Sub.

 

The Chairman also asked for an update on the asset management SBR review and how this relates to the operational property review and FM. The Chamberlain gave a brief summary, but Members were keen to see more detail. Officers would return to update Members at the next meeting of the Sub.

 

RESOLVED – that the Sub-Committee notes the Report.

 

 

 ...  view the full minutes text for item 12.

13.

Departmental Monitoring

Minutes:

To note – due to the availability of the Director of Community and Children’s Services it was decided to take Item 13a and 13b at the beginning of the meeting.

 ...  view the full minutes text for item 13.

13a

Department of Community and Children's Services

Report of the Director of Community and Children’s Services.

 ...  view the full agenda text for item 13a

Minutes:

The Sub-Committee received a Report of the Director of Community and Children’s Services.

 

 

 

 

 

 

  

 

 ...  view the full minutes text for item 13a

13b

Department of Open Spaces

Report of the Director of Open Spaces.

 

 

 ...  view the full agenda text for item 13b

Minutes:

The Sub-Committee received a Report of the Director of Open Spaces.

 ...  view the full minutes text for item 13b

14.

Non-public questions on matters relating to the work of the Committee

Minutes:

There were several questions.

 ...  view the full minutes text for item 14.

15.

Any Other Business that the Chairman considers urgent and which the Committee agree should be considered whilst the public are excluded

Minutes:

There was no other business.

 ...  view the full minutes text for item 15.

 


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