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Venue: Committee Rooms - West Wing, Guildhall

Contact: John Cater
tel.no.: 020 7332 1407  Email: john.cater@cityoflondon.gov.uk

Items
No. Item

1.

Apologies

Minutes:

Apologies were received from Hugh Morris and Deputy Philip Woodhouse

 ...  view the full minutes text for item 1.

2.

Members' Declarations under the Code of Conduct in respect of items on the agenda

Minutes:

There were no declarations.

 

 

 ...  view the full minutes text for item 2.

3.

Minutes of the previous meeting pdf icon PDF 67 KB

To agree the public minutes of the meeting held on 23rd May 2018.

 ...  view the full agenda text for item 3.

Minutes:

RESOLVED - That the public minutes of the meeting held on 23rd May 2018 be agreed as an accurate record.

 ...  view the full minutes text for item 3.

4.

Outstanding Actions from previous meetings pdf icon PDF 46 KB

Report of the Town Clerk.

 ...  view the full agenda text for item 4.

Minutes:

The Sub-Committee considered a report of the Town Clerk which set out the outstanding actions from previous meetings of the Sub-Committee.

 

RESOLVED – That the Committee notes the report.

 ...  view the full minutes text for item 4.

5.

Work Programme for future meetings pdf icon PDF 49 KB

Report of the Town Clerk.

 ...  view the full agenda text for item 5.

Minutes:

The Sub-Committee considered a report of the Town Clerk which set out the work plan for future meetings.

 

Members requested officers populate the work plan with more detail, particularly with future cross-cutting reports.

 

RESOLVED – That the Sub-Committee notes the report.

 ...  view the full minutes text for item 5.

6.

Asset Management - Service Based Review - Interim Report pdf icon PDF 65 KB

Report of the City Surveyor.

 ...  view the full agenda text for item 6.

Minutes:

The Sub-Committee received a Report of the City Surveyor concerning progress made with the Asset Management Review.

 

Members expressed concerns about GVAs finding regarding the lack of joined-up governance on asset related decisions. Whilst the Corporate Asset Sub-Committee played a key part in the operational building portfolio, it was crucial that the “centre” takes ultimate responsibility for the decision-making process. A more holistic approach, it was argued, would be beneficial, as currently the prevailing mindset was that departments “own” property, rather than occupy the Corporation’s assets. As a starting point, the Chairman suggested that the Finance Committee could look at changing the remit of the Corporate Asset Sub-Committee to meet better this governance gap.

 

Officers informed Members that a resource plan to support the overall recommendations will be submitted to the Strategic Resources Group in September and thereafter Summit Group. There will be a further Report to this Sub-Committee in the autumn, this will include a proposed roadmap for implementation and a resourcing plan.

 

RESOLVED – that the Sub-Committee noted the Report.

 

 

 ...  view the full minutes text for item 6.

7.

Corporate and Business Planning Update pdf icon PDF 125 KB

Report of the Town Clerk

 ...  view the full agenda text for item 7.

Minutes:

The Sub-Committee received a Report of the Town Clerk concerning Corporate and Business Planning.

 

Highlighting paragraph 8, Members requested that the Sub-Committee still be kept informed about relevant outputs from the Chief Officer Peer Review Sessions.

 

Members expressed the view that the High-Level business plans were too often a “fait accompli” and a tick box exercise. These plans were the only opportunity to shape the agenda for the following year, so needed more engagement, than simply being nodded through. The City Surveyor suggested that a useful way to increase Member engagement was via strategy away days for spend committees and relevant officers; this was something that the Property Investment Board were exploring in the autumn. The Chairman thought this a good idea and suggested that it would be helpful, in general, to hold these discussions outside of the routine Committee meetings and that more engagement at each stage (e.g. start of the year, quarterly progresses, end of year outturn) of the planning process.

 

RESOLVED – that the Sub-Committee noted the Report.

 

 ...  view the full minutes text for item 7.

8.

Questions on matters relating to the work of the Sub-Committee

Minutes:

There were no questions.

 ...  view the full minutes text for item 8.

9.

Any Other Business that the Chairman considers urgent

Minutes:

There were no items of urgent business.

 ...  view the full minutes text for item 9.

10.

Exclusion of the Public

MOTION - That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

 ...  view the full agenda text for item 10.

Minutes:

RESOLVED - That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

 

 

 ...  view the full minutes text for item 10.

11.

Non-public minutes of the previous meeting

To agree the non-public minutes of the meeting held on 23rd May 2018.

 ...  view the full agenda text for item 11.

Minutes:

RESOLVED - That the non-public minutes of the meeting held on 23rd May 2018 be agreed as an accurate record.

 ...  view the full minutes text for item 11.

12.

Outstanding actions from non-public minutes of previous meetings

Report of the Town Clerk.

 ...  view the full agenda text for item 12.

Minutes:

The Sub-Committee considered a report of the Town Clerk which set out the non-public outstanding actions from previous meetings of the Sub-Committee.

 

RESOLVED – That the Committee notes the report.

 

 ...  view the full minutes text for item 12.

13.

Contract Management Corporate Supplier Performance Scorecard Results FY 17/18

Report of the Chamberlain

 ...  view the full agenda text for item 13.

Minutes:

The Sub-Committee received a Report of the Chamberlain concerning the Contract Management Corporate Supplier Performance Scorecard Results for FY18/19.

 

 ...  view the full minutes text for item 13.

14.

Departmental Monitoring

Minutes:

14a

Department of the Built Environment

Report of the Director of the Built Environment.

 ...  view the full agenda text for item 14a

Minutes:

The Sub-Committee received a Report of the Director of the Built Environment.

 

 

 ...  view the full minutes text for item 14a

14b

The City Surveyor's Department

Report of the City Surveyor

 ...  view the full agenda text for item 14b

Minutes:

The Sub-Committee received a Report of the City Surveyor.

 

 

 ...  view the full minutes text for item 14b

15.

Non-public questions on matters relating to the work of the Committee

Minutes:

There were no questions.

 ...  view the full minutes text for item 15.

16.

Any Other Business that the Chairman considers urgent and which the Committee agree should be considered whilst the public are excluded

Minutes:

There was no other business.

 ...  view the full minutes text for item 16.

 


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