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Venue: Committee Rooms - West Wing, Guildhall

Contact: John Cater
tel.no.: 020 7332 1407  Email: john.cater@cityoflondon.gov.uk

Items
No. Item

1.

Apologies

Minutes:

Apologies were received from Christopher Hill, Deputy Hugh Morris and Ian Seaton.

 ...  view the full minutes text for item 1.

2.

Members' Declarations under the Code of Conduct in respect of items on the agenda

Minutes:

There were no declarations.

 

 

 ...  view the full minutes text for item 2.

3.

Minutes of the previous meeting pdf icon PDF 177 KB

To agree the public minutes of the meeting held on 29th January 2019.

 

 

 ...  view the full agenda text for item 3.

Minutes:

RESOLVED - That the public minutes of the meeting held on 29th January 2019 be agreed as an accurate record.

 ...  view the full minutes text for item 3.

4.

Work Programme for future meetings pdf icon PDF 42 KB

Report of the Town Clerk.

 ...  view the full agenda text for item 4.

Minutes:

The Sub-Committee considered a report of the Town Clerk which set out the work plan for future meetings.

 

Members stressed that, given it was vital for the Sub-Committee to focus on those departments that were likely to be facing the most acute challenges during the Fundamental Review, officers should update the forward plan in light of the discussions and decisions taken at the Resource Allocation Sub-Committee’s Away Day in July.

 

RESOLVED – That the Sub-Committee notes the report.

 ...  view the full minutes text for item 4.

5.

Corporate and Business Planning Update pdf icon PDF 85 KB

Report of the Town Clerk.

 ...  view the full agenda text for item 5.

Minutes:

The Sub-Committee received a Report of the Head of Corporate Strategy & Performance.

 

Members thanked the Head of Corporate Strategy & Performance for the update and provided feedback on the high-level summary business plan, most notably;

 

·         Officers should review the template two-pager to include wording that would better serve to ‘force’ debate at Committees as to what to prioritise. The Chairman added that it was critical that, as pressures on the Corporation’s finances began to intensify due to the large projects coming on stream, Members confronted the need to make choices; any wording needed to express ‘if you do this, this is what you’ll achieve in terms of outcomes’ and offer real choices not “shroud waving”.

 

The proposed new cycle in 2020, where scrutiny sessions would take place after Policy & Resources’ confirmation of Members’ priorities, would provide time for any final changes to the departmental high-level summary Business Plans to be made ahead of their submission to Committees for approval; this, Members noted, was a positive step, but it needed Chief Officers to be proactive in ensuring that choices about prioritisation were presented for Members consideration. The Deputy Chairman added that the Sub-Committee does not set the Corporation’s priorities, but it does monitor how priorities are being met.

 

·         Officers needed to more clearly distinguish and separate out areas where debate is needed

 

·         Highlight changes from the previous year; the business plan needed to be a living document, with its “evolution” transparently presented to officers and Members alike.

 

·         Members noted that some departments (e.g. CCS) won’t have much room for debate as priority, clearly, follows risk. Others will need to be longer, so a one size-fits-all approach should be avoided.

 

·         The Deputy Chairman was concerned that reference to the Capital Budget was missing; capital bids needed to be aligned with the business and

 ...  view the full minutes text for item 5.

6.

Questions on matters relating to the work of the Sub-Committee

Minutes:

There were no questions.

 ...  view the full minutes text for item 6.

7.

Any Other Business that the Chairman considers urgent

Minutes:

There were no items of urgent business.

 ...  view the full minutes text for item 7.

8.

Exclusion of the Public

MOTION - That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

 ...  view the full agenda text for item 8.

Minutes:

RESOLVED - That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

 

 

 ...  view the full minutes text for item 8.

9.

Non-public minutes of the previous meeting

To agree the non-public minutes of the meeting held on 29th January 2019.

 ...  view the full agenda text for item 9.

Minutes:

RESOLVED - That the non-public minutes of the meeting held on 29th January 2019 be agreed as an accurate record.

 ...  view the full minutes text for item 9.

10.

Outstanding actions from non-public minutes of previous meetings

Report of the Town Clerk.

 ...  view the full agenda text for item 10.

Minutes:

The Sub-Committee received a Report of the Town Clerk.

 

 

 ...  view the full minutes text for item 10.

11.

Departmental Monitoring

Minutes:

11a

Economy, Efficiency and Effectiveness Health Checks City Bridge Trust (CBT)

Report of the Chief Grants Officer and Director of CBT.

 ...  view the full agenda text for item 11a

Minutes:

The Sub-Committee received a Report of the Chief Grants Officer and Director of City Bridge Trust (CBT) concerning Economy, Efficiency and Effectiveness Health Checks for the CBT.

 

 

 ...  view the full minutes text for item 11a

11b

Economy, efficiency and effectiveness health check - Economic Development Office (EDO)

Report of the Director of the Economic Development Office

 ...  view the full agenda text for item 11b

Minutes:

The Sub-Committee received a Report of the Director of the Economic Development Office (EDO) concerning the Economy, efficiency and effectiveness health check for the EDO.

 

 

 ...  view the full minutes text for item 11b

12.

Non-public questions on matters relating to the work of the Committee

Minutes:

There were no questions.

 ...  view the full minutes text for item 12.

13.

Any Other Business that the Chairman considers urgent and which the Committee agree should be considered whilst the public are excluded

Minutes:

There was no other business.

 ...  view the full minutes text for item 13.

 


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