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Venue: Committee Rooms, 2nd Floor, West Wing, Guildhall

Contact: Gregory Moore
tel. no.: 020 7332 1399  Email: gregory.moore@cityoflondon.gov.uk

Items
No. Item

1.

Apologies

Minutes:

Apologies were received from Judith Pleasance.

 ...  view the full minutes text for item 1.

2.

Members' Declarations Under the Code of Conduct in respect of Items on the Agenda

Minutes:

There were none.

 ...  view the full minutes text for item 2.

3.

Minutes pdf icon PDF 126 KB

To agree the public minutes and summary of the meeting held on 8 November 2017.

 ...  view the full agenda text for item 3.

Minutes:

The public minutes of the meeting held on 20 November 2017 were approved.

 ...  view the full minutes text for item 3.

4.

Outstanding Actions pdf icon PDF 75 KB

Report of the Town Clerk.

 ...  view the full agenda text for item 4.

Minutes:

The schedule of outstanding actions was received and the various updates noted.

 

RECEIVED.

 

 ...  view the full minutes text for item 4.

5.

Internal Audit Update pdf icon PDF 101 KB

Report of the Head of Internal Audit and Risk Management.

 ...  view the full agenda text for item 5.

Additional documents:

Minutes:

The Committee received a report of the Head of Internal Audit providing an update on Internal Audit activity undertaken at the Barbican Centre since November 2017, as well as a status update in respect of planned work for the remainder of 2017/18.

 

With reference to the three-year audit plan outlined at Appendix 2, a Member observed that it was difficult to get a sense of what other areas might have been considered and discounted in identifying the selected audit areas. It was asked if there was a more comprehensive background document which Members might see which would facilitate a broader understanding and scrutiny of the selection process. It was also asked to what extent Internal Audit were involved with scrutinising the Risk Register and the various controls in place.

 

The Head of Internal Audit outlined the way in which the three-year plan was compiled and confirmed that further information about the broader range of potential audits that had been considered could be provided. Members were also reassured that there was flexibility built into the system to facilitate ad hoc requests from management for audit work on emerging areas of importance. Whilst the three-year plan set out in the report was prepared specifically for the Barbican, there were also a number of corporate audits across the entire City Corporation which took place, many of which would involve and impact the Barbican.

 

The Chairman noted that the Committee had previously requested sight of the completed audit reports for Barbican-based reviews and asked the Head of Internal Audit to ensure that these were provided to Members, through the Clerk, in future.

 

RECEIVED.

 

 ...  view the full minutes text for item 5.

6.

Health & Safety Update pdf icon PDF 193 KB

Report of the Director of Operations & Buildings.

 ...  view the full agenda text for item 6.

Minutes:

The Committee received a report of the Director of Operations & Buildings providing an update on the Centre’s Health and Safety activities and provision over the last year.

 

RECEIVED.

 

 ...  view the full minutes text for item 6.

7.

General Data Protection Regulation (GDPR) Update pdf icon PDF 163 KB

Report of the Director of Learning & Engagement.

 ...  view the full agenda text for item 7.

Minutes:

The Committee received a report of the Director of Learning & Engagement outlining activity that had been undertaken so far to assess risk and audit data and processes, in order to comply with forthcoming changes in Data Protection law coming into force in May 2018.

 

In response to a Member’s queries concerning references to profiling and automated decision-making, as well as the likely scale of impact of GDPR, the Director of Learning & Engagement undertook to provide responses outside the meeting once he had had the opportunity to check with the report author.

 

RECEIVED.

 

 ...  view the full minutes text for item 7.

8.

Questions on Matters relating to the Work of the Committee

Minutes:

There were no questions.

 ...  view the full minutes text for item 8.

9.

Any other Business that the Chairman considers Urgent

Minutes:

There were no urgent items.

 ...  view the full minutes text for item 9.

10.

Exclusion of the Public

MOTION – That under Section 100A of the Local Government Act 1972, the public be excluded from the meeting for the following items, on the grounds that they involve the likely disclosure of Exempt Information, as defined in Part 1, of Schedule 12A of the Local Government Act

 

 ...  view the full agenda text for item 10.

Minutes:

RESOLVED – That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Local Government Act.

 

Item No.

Paragraph No.

11 - 15

3

 

 ...  view the full minutes text for item 10.

11.

Non Public Minutes

To agree the non-public minutes of the meeting held on 8 November 2017.

 ...  view the full agenda text for item 11.

Minutes:

The non-public minutes of the meeting held on 20 November 2017 were approved.

 ...  view the full minutes text for item 11.

12.

Citigen Update

Report of the Director of Operations and Buildings.

 ...  view the full agenda text for item 12.

Minutes:

The Committee received a report of the Director of Operations & Buildings providing an update on the Citigen system, including an assessment of the likelihood of any failure and outlining steps to mitigate against this risk.

 

 ...  view the full minutes text for item 12.

13.

Risk Register

Report of the Director of Operations & Buildings.

 ...  view the full agenda text for item 13.

Minutes:

The Committee received a report of the Director of Operations & Buildings advising Members of the risk management system in place at the Barbican, updating on the significant risks that had been identified and outlining measures for mitigation of these risks.

 

 ...  view the full minutes text for item 13.

14.

Programming Risk

Report of the Director of Arts.

 ...  view the full agenda text for item 14.

Minutes:

The Committee received a report of the Director of Arts concerning forthcoming programmed activities which might potentially pose reputational risks.

 ...  view the full minutes text for item 14.

15.

Cross-Cutting Security Enhancements Update

Report of the Director of Operations & Buildings.

 ...  view the full agenda text for item 15.

Minutes:

The Committee received a report of the Director of Operations & Buildings providing an update on the various security enhancements being implemented at the Barbican.

 ...  view the full minutes text for item 15.

16.

Non public questions on matters relating to the work of the Committee

Minutes:

There were no questions.

 ...  view the full minutes text for item 16.

17.

Any other business that the Chairman considers urgent and which the Committee agree should be considered whilst the public are excluded

Minutes:

There were no urgent items.

 ...  view the full minutes text for item 17.

 


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