Agenda and minutes

Apologies were received from Deputy Tom Sleigh and Deputy John Tomlinson.

There were none.

To agree the public minutes of the meeting held on 17 January 2018.

The public minutes of the meeting held on 17 January 2018 were approved.

Report of the Town Clerk.

The schedule of outstanding actions was received and the various updates noted.

RECEIVED.

Report of the Head of Internal Audit & Risk Management.

The Committee received a report of the Head of Internal Audit providing an update on Internal Audit activity undertaken at the Barbican Centre since January 2018, as well as an analysis of the delivery of 2017-18 audits at Appendix 1.

Members were informed that, since the publication of the report, the Equalities & Inclusion audit report had now been finalised with an Amber rating; all recommendations had been accepted.

Members discussed the limited assurance rating provided in respect of the Bars and Retail arrangements, with specific reference to stock management issues. Concern was expressed with regard to the lack of controls currently in place pending the introduction of a new IT-based system, as well as with regard to the timescales for the implementation of any new system. The Chief Operating & Financial Officer outlined a number of manual controls and assurance checks which had been implemented in the interim to mitigate the risk which were believed to be sufficient to address the concerns of Internal Audit; notwithstanding this, he agreed to produce a report for the next meeting providing more detail on the issues, the interim controls in place, and the timeline for the implementation of a permanent solution.

Noting discussions at previous meetings relating to the process by which audit review areas were determined and scheduled, it was asked that the Committee be provided with the strategy or planning document which was used by Internal Audit and Barbican Management to set out the joint understanding of the risks and inform the selection of audits for the coming period. It was also asked that a list of all audits undertaken at the Centre over the past three years be provided, to show the wider picture of the areas which had been the subject of review.

RESOLVED: That Members:-

·         Note the delivery position

There were no questions.

There were no urgent items.

MOTION – That under Section 100A of the Local Government Act 1972, the public be excluded from the meeting for the following items, on the grounds that they involve the likely disclosure of Exempt Information, as defined in Part 1, of Schedule 12A of the Local Government Act

RESOLVED – That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Local Government Act.

To agree the non-public minutes of the meeting held on 17 January 2018.

The non-public minutes of the meeting held on 17 January 2018 were approved.

Report of the Director of Operations & Buildings.

The Committee received a report of the Director of Operations and Buildings advising Members of the risk management system in place at the Barbican, updating on the significant risks that had been identified and outlining measures for mitigation of these risks.

Report of the Director of Arts.

The Committee received a report of the Artistic Director concerning potential risks associated with forthcoming programmed activities at the Barbican Centre.

There were no questions.

There were no urgent items.