Agenda and minutes

Venue: Committee Rooms, 2nd Floor, West Wing, Guildhall

Contact: David Arnold  Email: david.arnold@cityoflondon.gov.uk

Items
No. Item

1.

Apologies

Minutes:

Apologies for absence were received from Dennis Cotgrove, Clare James, Graeme Smith, Councillor Melvin Cohen and Councillor Sally Gimson.  

 ...  view the full minutes text for item 1.

2.

Members Declarations under the Code of Conduct in Respect of Items on This Agenda

Minutes:

There were no declarations.

 ...  view the full minutes text for item 2.

3.

Minutes

Minutes:

3a

Hamsptead Heath, Highgate Wood & Queen's Park Committee Minutes pdf icon PDF 227 KB

To agree the public minutes and summary of the meeting held on 16 May 2016.

 ...  view the full agenda text for item 3a

Minutes:

RESOLVED – That the minutes of the meeting held on 16 May 2016 be approved as an accurate record.

 

Matters Arising

 

Oak Processionary Moth

The Superintendent advised that 12 nests had so far been found on Hampstead Heath and one had been found at Kenwood Common. The nests were being removed and spraying would take place in Spring 2017.

 

View Point Sign

The new sign would be unveiled on 9th September to coincide with the Committee walk.

 

 ...  view the full minutes text for item 3a

3b

Hampstead Heath Consultative Committee Minutes pdf icon PDF 180 KB

To note the draft public minutes of the meeting held on 27 June 2016.

 ...  view the full agenda text for item 3b

Minutes:

RESOLVED – That the draft minutes of the meeting held on 27 June 2016 be noted.

 

Matters Arising

The Superintendent drew members’ attention to the Consultative Committee’s views on the proposed changes to the format of committee meetings and minute styles. The proposals were discussed under Item 5.

 

Café Leases

The Superintendent updated the Committee on the formation of the Café Working Party, the first meeting of which was due to take place on 19 July 2016.

 

There was a discussion on the composition of the group, following the Consultative Committee’s suggestion that the number of “petitioners” should be increased. In response to a Member’s concern that the opinions of one particular group could dominate the discussion and affect the outcome of the lease, the Chairman summarised the following points:

 

-       The group was non-decision making and collaborative

-       The “petitioners” provided knowledge of the local community

-       We needed to ensure that knowledge of each of the three cafes was adequately covered in the group’s composition

-       The petitioners did not have a single agenda and should no longer be referred to in those terms.

 

It was advised that the Working Party would be evaluating the suggested criteria for the consultation in terms of People, Environment and Economic outcomes. A consultation would be carried out with both users and non-users of the Heath using online and clipboard-based surveys, with focus groups used to form appropriate questions. Visits would also be conducted to other sites offering similar cafés.

 


 ...  view the full minutes text for item 3b

3c

Queen's Park Joint Consultative Group Minutes pdf icon PDF 201 KB

To note the draft public minutes of the meeting held on 21 June 2016.

 ...  view the full agenda text for item 3c

Minutes:

RESOLVED – That the draft minutes of the meeting held on 21 June 2016 be noted.

 

Matters Arising

The Deputy Chairman updated the Committee on an incident that had taken place in Queen’s Park, as a result of which the Superintendent had reviewed staff training and the procedures for handling reported incidents.

 

 ...  view the full minutes text for item 3c

4.

Revenue Outturn 2015/16 pdf icon PDF 195 KB

Joint report of the Chamberlain and the Director of Open Spaces.

 ...  view the full agenda text for item 4.

Additional documents:

Minutes:

The Committee received a joint report of the Chamberlain and Director of Open Spaces informing them of the revenue outturn for 2015-16. In response to Members’ questions the Chamberlain advised that the underspend had been a result of additional income being generated. The Superintendent stated that the carry forward request for £50,000 café improvement work would be for upgrades to the Lido Building to make it a viable premises for the new lease.

 

RESOLVED – That the Revenue Outturn for 2015/16 be noted.

 

 ...  view the full minutes text for item 4.

5.

Superintendent's Update pdf icon PDF 173 KB

Report of the Superintendent of Hampstead Heath.

 

 ...  view the full agenda text for item 5.

Minutes:

The Committee received a report of the Superintendent of Hampstead Heath that provided Members with an update regarding the following management and operational activities across the Heath, Highgate Wood and Queen’s Park since May 2016.

 

Consultation

 The Superintendent updated the Committee on the plans for improving the consultation arrangements, following on from a discussion and resulting recommendations from the Consultative Committee. The priorities that had been identified were;

 

·         To consistently engage with the Consultative Committee at a formative stage when proposals were being prepared

·         To prepare a Divisional Plan to feed into a forward reporting plan (to be developed for the November meeting cycle)

·         To update the data relating to Heath usage to put reports in greater context and to use statistics to assist forward planning and the decision-making process

·         To clearly state in reports going to the Grand Committee the recommendations of the Consultative Committee

·         To ‘close the loop’ by ensuring that the Consultative Committee was clearly informed of the notice taken by the Management Committee of their recommendations.

 

Schedule of Meetings

The schedule of meetings would be amended to allow for four Consultative Committee meetings and four Hampstead Heath, Highgate Wood and Queen’s Park Management Committee meetings per year, with a gap of approximately four weeks between them. This would allow time for reports to be amended to incorporate the views of the Consultative Committee. It was agreed that the new schedule should begin in the new municipal year (April 2017). The programme of walks on the Saturday morning before the Consultative Committee would remain in place and the Superintendent would circulate a note of the issues discussed on the walks.

 

Minutes

A meeting between the Town Clerk and the Superintendent would be arranged to discuss the recommendations of the Consultative Committee in regards to the level of

 ...  view the full minutes text for item 5.

6.

Cross country pilot on the Hampstead Heath Extension pdf icon PDF 143 KB

Report of the Superintendent of Hampstead Heath.

 ...  view the full agenda text for item 6.

Additional documents:

Minutes:

The Committee considered a report of the Superintendent of Hampstead Heath that sought approval for use of the Heath Extension for a one-year pilot of a  young athletes’ cross-country race.

 

The Operations Service Manager advised that a wide-ranging consultation had been carried out on the proposal, the recommendations from which had resulted in a change to the route of the race to avoid ecologically sensitive areas.

 

It was noted that both the Hampstead Heath Sports Advisory Forum and the Consultative Committee had expressed support for the proposal identified as ‘Option A’.

 

In response to a query from a Member concerning the retrieval of a “reasonable contribution”, it was confirmed that a schedule of rates for any damages would be made available to organisers prior to the event.

 

RESOLVED – That approval be granted for a pilot event to be held on the Heath Extension, using the route identified as Option A, that will ensure no permanent damage is caused to the Heath Extension.

 

 ...  view the full minutes text for item 6.

7.

Management Work Plan for Small Tumulus Field pdf icon PDF 90 KB

Report of the Superintendent of Hampstead Heath.

 ...  view the full agenda text for item 7.

Additional documents:

Minutes:

The Committee received a report of the Superintendent of Hampstead Heath that presented the work plan for the Small Tumulus Field.

 

RESOLVED – That approval be given to the proposals set out in the work plan (Appendix 1).

 

 ...  view the full minutes text for item 7.

8.

Ponds Project Progress Report pdf icon PDF 117 KB

Joint report of the Ponds Project Director and the Superintendent of Hampstead Heath.

 ...  view the full agenda text for item 8.

Minutes:

The Committee received an update from the Ponds Project Director on the on-going works and habitat restoration at the Heath. It was detailed that the construction part of the project was in its final stages, with the work on track to be completed in October.

 

The following points were noted:

 

·         About 4.5% of the area of the Heath was directly affected by the works

·         The contractor had been considerate to the needs of residents and Heath users, and understood the importance of habitat restoration. The involvement of the contractor at an early stage of the project had proven useful to furthering these and all other project aims.

·         The decision not to use Millfield Lane for construction had proven to be beneficial

·         The water quality of the Ladies Pond had seen an improvement since the works

·         The hot weather had contributed to the silt-drying process.

·         The habitat restoration and landscaping works that will follow the construction part of the project is of great importance.

 

The Ponds Project Director confirmed that he would keep the Committee updated on a claim for additional payment made by the contractor which revolved around the ownership of risk. In response to a question from a Member it was confirmed that a thorough post-implementation review would be conducted upon completion of the Project.

 

RESOLVED - That approval be granted for the reallocation of landscaping costs to be carried out by the Open Spaces team.

 

 ...  view the full minutes text for item 8.

9.

Habitat restoration of the Boating Pond and Tumulus Field pdf icon PDF 589 KB

Report of the Superintendent of Hampstead Heath.

 ...  view the full agenda text for item 9.

Additional documents:

Minutes:

The Committee received a report of the Superintendent of Hampstead Heath regarding the habitat restoration proposals for the Model Boating Pond and Tumulus Field. It was proposed that the edge profile of the pond be changed to deter dogs and unauthorised bathers from entering the water. It was noted that the Consultative Committee had been supportive of the recommendations.

 

In response to a query from a Member the Superintendent confirmed that access to the newly created island in the pond, and the impact to wildlife of pedestrian access, would be kept under review.

 

RESOLVED – That approval be given to the proposals for habitat restoration and changes to the edge profiling of the model boating pond.

 

 ...  view the full minutes text for item 9.

10.

Annual Report on Hampstead Heath Constabulary for the period 1 April 2015 to 31 March 2016 pdf icon PDF 249 KB

Report of the Superintendent of Hampstead Heath.

 ...  view the full agenda text for item 10.

Additional documents:

Minutes:

The Committee received a report of the Superintendent of Hampstead Heath reviewing the performance of the Heath Constabulary and seeking approval for the continuation of the support for outreach work in Public Sex Environments. The Committee noted that the Consultative Committee had been supportive of the proposal to continue working with the Terrence Higgins Trust, but had deferred commenting on the proposals for the policing priorities until they were able to consider the report on more detail at their next meeting.

 

In response to a query from a Member the Superintendent confirmed that organisations that use the Heath for events were asked for a contribution towards the policing and administration time involved in their events.

 

The Superintendent further clarified that the increase in the number of incidents responded to by the Constabulary was due to recent additional training and growing confidence and competencies among the Constabulary as to the extent of their powers, rather than an increase in offences. It was felt that resources were sufficient for the number of incidents reported.

 

It was reported that the use of a new phone application was increasing the use of the Heath, but that there were associated risks involved with carrying mobile phones in the open.

 

The Committee wished their thanks to the Constabulary Team to be recorded.

 

RESOLVED – That;

 

·         Approval be granted for the continuing of outreach work with the Terrence Higgins Trust, and that

·         The priorities as laid out in Appendix 4 of the report are endorsed and a further report be presented to the November Consultative Committee meeting.

 

 

 ...  view the full minutes text for item 10.

11.

Cyclical Works Programme Bid 2017/18 pdf icon PDF 96 KB

Report of the City Surveyor.

 ...  view the full agenda text for item 11.

Additional documents:

Minutes:

The Committee received a report of the City Surveyor detailing the planned programme of Cyclical Works for 2017/18.

 

It was noted that the Consultative Committee had recommended that the format of financial reports be changed so as to be more readily understood, and the Committee agreed with this suggestion. The City Surveyor undertook to review the content of future Cyclical Works Programme reports.

 

RESOLVED – That the report be noted.

 

 ...  view the full minutes text for item 11.

12.

Queen's Park - Superintendent's Update pdf icon PDF 174 KB

Report of the Superintendent of Hampstead Heath.

 ...  view the full agenda text for item 12.

Additional documents:

Minutes:

The Sub-Committee considered a report of the Superintendent of Hampstead Heath that updated Members on the on-going management and operational activities at Queen’s Park.

 

Members took account of the views of the Joint Consultative Group in their discussion on the proposal to hold a fireworks display in the Park. The Superintendent advised that a wider consultation on events in the Park was currently being carried out with users and local residents, the results of which would inform the policy on approval for such events going forward.

 

In response to a query from a Member in regards to Christmas tree collection, Officers clarified that the London Borough of Brent funded the collection of the trees from the Park.

 

RESOLVED – That the request for a licence for a fireworks display in the Park be declined, with the Committee to await the outcome of feedback from the Event Survey to consider it as a future event.

 

 ...  view the full minutes text for item 12.

13.

Questions on Matters Relating to the Work of the Committee

Minutes:

The Deputy Chairman circulated examples of interesting donation boxes, following a discussion at the Queen’s Park Consultative Group about the amount of donations received.

 

 ...  view the full minutes text for item 13.

14.

Any Other Business That the Chairman Considers Urgent

Minutes:

The Director of Open Spaces informed the Committee that a Select Committee enquiry into public parks and their importance to communities had been convened. The City Corporation would be making a submission, the deadline for which was 30th September.

 

The Chairman reminded the Committee that the Committee Dinner would be held on the 10th October.

 

 ...  view the full minutes text for item 14.

15.

Exclusion of the Public

MOTION: That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

 

 ...  view the full agenda text for item 15.

Minutes:

RESOLVED – That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined by Part 1 of Schedule 12A of the Local Government Act.   

 ...  view the full minutes text for item 15.

16.

Non-Public Minutes

To agree the non-public minutes of the meeting held on 16 May 2016.

 ...  view the full agenda text for item 16.

Minutes:

RESOLVED – That the non-public minutes of the meeting on 16 May 2016 be approved as an accurate record.  

 ...  view the full minutes text for item 16.

17.

Ponds Project Progress Report

To consider the Non-Public appendices to the joint report of the Ponds Project Director and the Superintendent of Hampstead Heath at Item 8.

 ...  view the full agenda text for item 17.

Minutes:

RESOLVED – That the non-public appendices to the Ponds Project Report be noted.

 ...  view the full minutes text for item 17.

18.

Questions on Matters Relating to the Work of the Committee

Minutes:

There was one question.

 ...  view the full minutes text for item 18.

19.

Any Other Business That the Chairman Considers Urgent and Which the Committee Agree Should Be Considered Whilst the Public Are Excluded

Minutes:

There was no other business.

 ...  view the full minutes text for item 19.

20.

Restructure of a Team within the Open Spaces Department

Report of the Superintendent of Hampstead Heath.

 ...  view the full agenda text for item 20.

Minutes:

The Committee considered a confidential report from the Superintendent.

 ...  view the full minutes text for item 20.