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Contact: Amanda Thompson
tel. no.: 020 7332 3414  Email: amanda.thompson@cityoflondon.gov.uk

Items
No. Item

1.

Chairman's Announcements

Minutes:

Sylvia Moys

 

The Chairman reported that Mrs Sylvia Moys had been appointed awarded a Member of the Order of the British Empire (MBE) for services to for services to the City of London Corporation and Education in Croydon.

 

On behalf of the Committee the Chairman expressed his congratulations to Mrs Moys on a richly deserved award from Her Majesty the Queen, and in particular her services to the Establishment Committee.

 

 ...  view the full minutes text for item 1.

2.

Apologies

Minutes:

Apologies for absence were received from Alderman Peter Estlin, Sophie Anne Fernandes, Jeremy Mayhew and Deputy Elizabeth Rogula.

 

 ...  view the full minutes text for item 2.

3.

Members' Declarations under the Code of Conduct in respect of items on the agenda

Minutes:

There were no declarations of interest.

 

 ...  view the full minutes text for item 3.

4.

Minutes pdf icon PDF 203 KB

To agree the public minutes and summary of the meeting held on 5 December 2017.

 ...  view the full agenda text for item 4.

Minutes:

RESOLVED – That the public minutes and summary of the meeting held on 5 December be approved as an accurate record.

 

Matters Arising

 

Maternity, Adoption and Shared Parental Pay

 

The Director of Human Resources queried the resolution concerning the future provision of a report on the possible central funding of maternity, adoption and shared parental pay and advised that she thought that this would be after one year of monitoring and only if it was found that any one department had suffered adversely.

 

The Deputy Chairman responded that it would be helpful for members to know what options were available in any event and it was agreed that an update be provided in a report to the February meeting.

 

 ...  view the full minutes text for item 4.

5.

Outstanding Actions Report pdf icon PDF 171 KB

Report of the Town Clerk.

 ...  view the full agenda text for item 5.

Minutes:

The Committee considered a report of the Town Clerk which provided details of outstanding actions from previous meetings.


RESOLVED – That the report be noted and updated as appropriate.

 ...  view the full minutes text for item 5.

6.

Pay Policy Statement pdf icon PDF 92 KB

Report of the Director of Human Resources.

 ...  view the full agenda text for item 6.

Additional documents:

Minutes:

The Committee considered a report of the Director of Human Resources which asked the Committee to agree the draft Pay Policy Statement 2018/19.

 

Members noted that certain amendments had been made to the SMG staffing structure with recruitment to three of the posts, two losing residential status and the other acquiring significant additional responsibilities, and also the amendments to the City’s redundancy payments system agreed from 25 October 2017.

 

Members asked that whilst these had been summarised in the covering report, in future it would be helpful for any changes to be highlighted within the Statement and for a copy of the Pay Scales to be included as an appendix.

 

Members made suggestions for minor changes and also sought clarification on the composition of the Senior Remuneration Panel which appeared to be at odds with the Establishment Committee’s Terms of Reference.

 

The Director of Human Resources advised that she would look into this and also provide a refresher report on senior officer appointments.

 

RESOLVED – That the draft Pay Policy Statement 2017/18 be amended to reflect the comments made by Members and that delegated authority be given to the Town Clerk, in consultation with the Chairman and Deputy Chairman, to approve the final version prior to submission to the Policy and Resources Committee and Court of Common Council for further approvals.

 

 

 

 

 

 

 

 ...  view the full minutes text for item 6.

7.

Market Forces Supplements - Approval Process pdf icon PDF 156 KB

Report of the Director of Human Resources.

 ...  view the full agenda text for item 7.

Minutes:

Th Committee received a report of the Director of Human Resources summarising

the current process, including authority levels and the checks and balances in place

in the HR teams, for agreeing Market Forces Supplements.

 

RESOLVED – That the report be noted.

 ...  view the full minutes text for item 7.

8.

Update on strategic approach to working with volunteers pdf icon PDF 97 KB

Report of the Town Clerk.

 ...  view the full agenda text for item 8.

Minutes:

The Committee received a report of the Director of Human Resources updating on the development of a strategic approach which would strengthen practices relating to volunteering across the City of London Corporation. The approach was being led by the Corporate Strategy and Performance Team, within the Town Clerk’s Department, and was informed by the work of the Volunteering Working Group and ongoing support from a range of departments and divisions.

 

Members were advised that in order to inform the development of the Volunteering Strategy, an appreciative enquiry has been conducted, consisting of structured meetings with Volunteering Working Group members and additional staff whose work related to volunteering.

 

A strategic development meeting with Volunteering Working Group members

and additional staff took place on for 9 January 2018, and Members requested that the slides from this session should be circulated to the Committee.

 

RESOLVED – To note

 

1)            the scope and purpose of the strategy in relation to the Committee’s original

question;

 

2)            the strategy milestones; and

 

3)            the progress of the work to date.

 

 

 ...  view the full minutes text for item 8.

9.

Developments in Employment Law - Update pdf icon PDF 104 KB

Joint report of the Director of Human Resources and the Comptroller & City Solicitor.

 ...  view the full agenda text for item 9.

Minutes:

The Committee received a joint report of the Director of Human Resources and the Comptroller & City Solicitor updating on employment legislation developments

and their implications.

 

RESOLVED – That the report be noted.

 ...  view the full minutes text for item 9.

10.

Questions on Matters Relating to the Work of the Committee

Minutes:

HR Dashboard

 

In response to a question concerning when the HR Dashboard would next be coming to the Committee, the Director of HR advised that this was a quarterly report and was scheduled for February/March 2018.

 ...  view the full minutes text for item 10.

11.

Any other business that the Chairman considers urgent

Minutes:

There were no urgent items of business.

 

 ...  view the full minutes text for item 11.

12.

Exclusion of the Public

MOTION - That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

 ...  view the full agenda text for item 12.

Minutes:

RESOLVED – That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of the Schedule 12A of the Local Government Act.

 

 ...  view the full minutes text for item 12.

13.

Non-Public Minutes

To agree the non-public minutes of the meeting held on 5 December 2017.

 ...  view the full agenda text for item 13.

Minutes:

The non-public minutes of the meeting held on 15 January were agreed as a correct record were approved as a correct record.

 ...  view the full minutes text for item 13.

14.

Outstanding Actions Report

Report of the Town Clerk.

 ...  view the full agenda text for item 14.

Minutes:

The Committee noted a report of the Town Clerk which provided details of non-public outstanding actions from previous meetings.

 ...  view the full minutes text for item 14.

15.

Non-Public Questions on matters relating to the work of the Committee

Minutes:

There were no questions.

 ...  view the full minutes text for item 15.

16.

Any other business that the Chairman considers urgent and which the Committee agrees should be considered whilst the Public are excluded

Minutes:

There were no items of Urgent Business.

 ...  view the full minutes text for item 16.

17.

Confidential Minutes

To agree the Confidential minutes of the last meeting held on 5 December 2017.

 ...  view the full agenda text for item 17.

Minutes:

The confidential minutes of the meeting held on 15 January were approved.

 ...  view the full minutes text for item 17.

18.

Outstanding Actions Report

Report of the Town Clerk.

 ...  view the full agenda text for item 18.

Minutes:

The Committee noted a report of the Town Clerk which provided details of confidential outstanding actions from previous meetings.

 

 ...  view the full minutes text for item 18.

19.

Potential TUPE Transfer

Report of the City Surveyor.

 ...  view the full agenda text for item 19.

Minutes:

The Committee received and approved a report of the City Surveyor in relation to a 150-year leasehold interest in 1-5 London Wall Buildings

 ...  view the full minutes text for item 19.

20.

Retention payments

Report of the Director of Human Resources.

 ...  view the full agenda text for item 20.

Minutes:

The Committee considered a report of the Director of Human Resources in relation to retention payments for HM Judges.

 

 ...  view the full minutes text for item 20.

21.

Market Forces Supplement - Report of Urgent Action Taken

Report of the Principal, Guildhall School of Music & Drama

 ...  view the full agenda text for item 21.

Minutes:

The Committee received and noted a report of Director of Human Resources and the Head of HR, Guildhall School of Music & Drama/Barbican regarding urgent action taken since the last meeting.

 

 

 ...  view the full minutes text for item 21.

 


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