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Contact: Amanda Thompson
tel. no.: 020 7332 3414  Email: amanda.thompson@cityoflondon.gov.uk

Items
No. Item

1.

Apologies

Minutes:

Apologies for absence were received from Deputy Keith Bottomley, Deputy Kevin Everett, Deputy Elizabeth Rogula, Ruby Sayed and Deputy Phillip Woodhouse.

 ...  view the full minutes text for item 1.

2.

Members' Declarations under the Code of Conduct in respect of items on the agenda

Minutes:

There were no declarations of interest.

 

 ...  view the full minutes text for item 2.

3.

Minutes pdf icon PDF 217 KB

To agree the public minutes of the meeting held on 26 February 2018.

 

 ...  view the full agenda text for item 3.

Minutes:

RESOLVED – That the non-public minutes and summary of the meeting held on 26 February be  approved as a correct record subject to the correction of the title ‘Director of the Barbican School of Music and Drama’ to ‘Director of the Barbican and Guildhall School of Music and Drama’.

 

 

 ...  view the full minutes text for item 3.

4.

Data Protection Policy pdf icon PDF 70 KB

Report of the Comptroller and City Solicitor.

 ...  view the full agenda text for item 4.

Additional documents:

Minutes:

 

The Committee received a report of the Comptroller and City Solicitor presenting for consideration and adoption a revised Data Protection Policy for the Corporation (excluding the Police) in place of the current policy in preparation for the implementation of the General Data Protection Regulation on 25 May 2018.

 

A Member commented that mandatory training for Members ought to be considered as the issue of data protection was becoming more complex and Members needed to be competent when dealing with it.

 

The Comptroller advised that training had been provided and would continue to be, and there was also an E-learning package available which all Members would be encouraged to undertake.

 

RESOLVED – To approve and adopt the revised Data Protection Policy set out in Appendix 1 with effect from 25th May 2018

 ...  view the full minutes text for item 4.

5.

Questions on Matters Relating to the Work of the Committee

Minutes:

There were no questions.

 

 ...  view the full minutes text for item 5.

6.

Any other business that the Chairman considers urgent

Minutes:

There were no urgent items however the Deputy Chairman reported that the Chairman would shortly be stepping down and this was therefore his last meeting as Chairman. On behalf of the Committee the Deputy Chairman expressed his thanks to the Chairman for his work and commitment to the Committee.

 

The Deputy Chairman also expressed thanks to Alderman Estlin who was also stepping down from the Committee.

 

 

 ...  view the full minutes text for item 6.

7.

Exclusion of the Public

MOTION - That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

 ...  view the full agenda text for item 7.

Minutes:

RESOLVED – That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of the Schedule 12A of the Local Government Act.

 

 

 ...  view the full minutes text for item 7.

8.

Non-Public Minutes

To agree the non-public minutes of the meeting held on 26 February 2018.

 ...  view the full agenda text for item 8.

Minutes:

RESOLVED – That the non-public minutes and summary of the meeting held on 26 February be agreed as a correct record.

 ...  view the full minutes text for item 8.

9.

Use of Personal Email, Risk and GDPR Compliance

Joint report of the Comptroller and City Solicitor & Data Protection Officer, the Director of IT and the Director of Information & Chief Security Officer.  

 ...  view the full agenda text for item 9.

Minutes:

The Committee considered a joint report of the Comptroller and City Solicitor and Data Protection Officer, the Director of IT and the Director of Information and Security, concerning the risks associated with the use of personal emails for City Corporation business, whether by officers or Members, and compliance with the General Data Protection Regulation (GDPR).

 

 ...  view the full minutes text for item 9.

10.

Non-Public Questions on matters relating to the work of the Committee

Minutes:

There were no questions.

 ...  view the full minutes text for item 10.

11.

Any other business that the Chairman considers urgent and which the Committee agrees should be considered whilst the Public are excluded

Minutes:

There were no items of urgent business.

 ...  view the full minutes text for item 11.

12.

Confidential Minutes

To agree the Confidential minutes of the last meeting held on 26 February 2018.

 ...  view the full agenda text for item 12.

Minutes:

RESOLVED – That the confidential minutes and summary of the meeting held on 26 February be agreed as a correct record.

 

 ...  view the full minutes text for item 12.

13.

Reward Strategy

Report of the Director of Human Resources.

 ...  view the full agenda text for item 13.

Minutes:

The Committee considered a report of the Director of Human Resources concerning the City of London Corporation’s Reward Strategy.

 

 ...  view the full minutes text for item 13.

 


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