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Venue: Committee Room - 2nd Floor West Wing, Guildhall

Contact: Sacha Than
tel. no.: 020 7332 3419  Email: sacha.than@cityoflondon.gov.uk

Items
No. Item

1.

The Chair

Minutes:

It was moved by Deputy Kevin Everett, duly seconded and

 

RESOLVED – That Deputy Joyce Nash takes ‘the chair’ pending the election of a Chairman of the Committee for 2019/20.  

 ...  view the full minutes text for item 1.

2.

Apologies

Minutes:

Apologies for absence were received from Deputy The Rev’d Stephen Haines and it was noted that Alderman Charles Bowman would join the Committee at its next meeting, following the expiry of purdah relating to the late Mayor, after the Easter Banquet that was due to take place in May.

 

 ...  view the full minutes text for item 2.

3.

Members' Declarations under the Code of Conduct in respect of items on the agenda

Minutes:

There were no declarations of interest.

 

 ...  view the full minutes text for item 3.

4.

Order of Court of Common Council

To receive the Order of the Court of Common Council appointing the Committee dated 25 April 2019.  TO FOLLOW

 

This document was not available at the time of publication and will be

circulated separately.

 ...  view the full agenda text for item 4.

Minutes:

The Order of the Court of Common Council was tabled.

 

RECEIVED.

 ...  view the full minutes text for item 4.

5.

Election of Chair

To elect a Chair in accordance with Standing Order 29.

 ...  view the full agenda text for item 5.

Minutes:

The Committee proceeded to elect a Chair in accordance with Standing Order No. 29.

 

The Town Clerk read out a list of Members eligible to stand as Chair. Deputy Edward Lord being the only Member indicating his willingness to stand it was

 

RESOLVED – That Deputy Edward Lord be duly elected as Chair for the ensuing year.

 

Deputy Lord thanked the Committee for their continued support.

 

 ...  view the full minutes text for item 5.

6.

Election of Deputy Chair

To elect a Deputy Chair in accordance with Standing Order 30.

 ...  view the full agenda text for item 6.

Minutes:

The Committee proceeded to elect a Deputy Chair in accordance with Standing Order No. 30.

 

The Town Clerk read out a list of Members eligible to stand as Deputy Chair. Deputy Kevin Everett being the only Member indicating his willingness to stand it was

 

RESOLVED – That Deputy Kevin Everett be duly elected as Deputy Chair for the ensuing year.

 

Deputy Everett thanked the Committee for their support.

 

 ...  view the full minutes text for item 6.

7.

Order of Business and Exclusion of the Public

Minutes:

With the agreement of the Committee, the Chairman confirmed that item 34 on the confidential section of the agenda would be taken as next business with the public to be excluded from the meeting for that item, prior to the consideration of the other public business on the agenda. 

 

RESOLVED – That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for item 34 on the grounds that it would involve the likely disclosure of exempt information as defined in Paragraph 3 of Part I of Schedule 12A of the Local Government Act.

 

 ...  view the full minutes text for item 7.

8.

Staffing Matters

Report of the Executive Director Mansion House and Central Criminal Court.

 ...  view the full agenda text for item 8.

Minutes:

The Committee considered a report of the Executive Director Mansion House and Central Criminal Court on his Programmes Team.

 

The meeting then returned to public session.

 ...  view the full minutes text for item 8.

9.

Minutes pdf icon PDF 114 KB

To agree the public minutes and summary of the meeting held on 26 February 2019.

 ...  view the full agenda text for item 9.

Minutes:

RESOLVED – That the public minutes and summary of the meeting held on 26 February 2019 be approved as an accurate record.

 

The Town Clerk undertook to respond to Members by email on the outstanding matters identified at the February meeting (item 6 on page 4 of the agenda pack).

 

 ...  view the full minutes text for item 9.

10.

Outstanding Actions Report pdf icon PDF 45 KB

Report of the Town Clerk.

 ...  view the full agenda text for item 10.

Minutes:

The Committee considered a report of the Town Clerk which provided details of outstanding actions from previous meetings.

 

The following matters were raised:-

 

·         The report back on Inclusive Recruitment: Ban the Box was scheduled to come to the Committee in July.

 

·         Noted that the Town Clerk would circulate the City Surveyor’s paper on workplace utilisation to Members by email.

 

·         On influenza inoculation, noted that the pilot in Open Spaces Department had received only a small take-up from officers.

 

RECEIVED.

 ...  view the full minutes text for item 10.

11.

Appointment of the Joint Consultative Committee

To appoint four Members, in addition to the Chair, Deputy Chair and representative of the Finance Committee, to the Joint Consultative Committee.

 ...  view the full agenda text for item 11.

Minutes:

The Town Clerk referred to the appointment of the Joint Consultative Committee. After discussion, it was

 

RESOLVED – That the following appointments be made to the Joint Consultative Committee for 2019/20:-

 

·         The Chair;

·         The Deputy Chair;

·         Randall Anderson;

·         Deputy Keith Bottomley;

·         Deputy Joyce Nash;

·         Ruby Sayed; and

·         The Finance Committee representative, Deputy Jamie Ingham Clark (the latter subject to confirmation by the Finance Committee).

 ...  view the full minutes text for item 11.

12.

Senior Remuneration Sub Committee

To appoint the following Members to the Senior Remuneration Sub-Committee:

 

·         Chair of the Establishment Committee (Chair)

·         Chair of the Policy and Resources Committee (Deputy Chair)

·         Deputy Chair of the Establishment Committee

·         A Deputy Chair of the Policy and Resources Committee

·         Chairman of the Finance Committee

·         Chairman of the General Purposes Committee of Aldermen

·         Up to 3 additional members of the Establishment Committee

 ...  view the full agenda text for item 12.

Minutes:

The Town Clerk referred to the appointment of the Senior Remuneration Sub Committee. After discussion, it was

 

RESOLVED – That the following appointments be made to the Senior Remuneration Sub Committee for 2019/20:-

 

·         Chair of the Establishment Committee (Chair of the Sub Committee);

·         Deputy Chair of the Establishment Committee;

·         Chair of the Policy and Resources Committee (Deputy Chair of the Sub Committee);

·         a Deputy Chair of the Policy and Resources Committee;

·         Chair of the Finance Committee;

·         Chair of the General Purposes Committee of Aldermen;

·         Deputy Keith Bottomley;

·         Christopher Hayward;

·         Ruby Sayed; and

·         The Finance Committee representative, Deputy Jamie Ingham Clark (the latter subject to confirmation by the Finance Committee)

 

 ...  view the full minutes text for item 12.

13.

Gender Identity Policy pdf icon PDF 63 KB

Report of the Town Clerk & Chief Executive.

 ...  view the full agenda text for item 13.

Additional documents:

Minutes:

The Town Clerk and Chief Executive reported on Gender Identity Policy.

 

The Committee noted that paragraph 14 of the policy (page 19 of the agenda pack) be amended as set out below:-

 

The Equality Act 2010 gives protection against less favourable treatment of employees in relation to an absence that is because of their gender reassignment. Our Policy for Staff makes clear that Time off for medical or other treatment should be treated no less favourably than time off for illness or medical appointments. In addition, it states that a trans employee must be able to use the toilet or changing room of their expressed gender identity without fear of harassment. 

 

It was confirmed that the intention would be to review the policy in 5 years or earlier as required to reflect any law change.

 

RESOLVED – That the Gender Identity Policy be approved.

 ...  view the full minutes text for item 13.

14.

Brexit Update

The Director of Human Resources to be heard.

 ...  view the full agenda text for item 14.

Minutes:

The Director of Human Resources provided the latest update on Brexit.

 

RECEIVED.

 ...  view the full minutes text for item 14.

15.

Equality and Inclusion Update - Including Pay Gap pdf icon PDF 124 KB

Report of the Director of Human Resources.

 ...  view the full agenda text for item 15.

Minutes:

The Director of Human Resources reported on the equality and inclusion update, including pay gap. Members noted the additional information provided in the tabled addendum.

 

The following matters were raised:-

 

·         The Committee asked that staff be further advised on what constitutes a disability in the legal sense.  

 

RECEIVED.

 ...  view the full minutes text for item 15.

16.

Code of Conduct and Conflict of Interest pdf icon PDF 81 KB

Report of the Director of Human Resources.

 ...  view the full agenda text for item 16.

Additional documents:

Minutes:

Members had before them the report of the Director of Human Resources on the Code of Conduct and Conflicts of Interest. The additional information on the tabled addendum paper was also noted as was the proposal that paragraph 9.ii of the report be withdrawn at this stage and not approved.

 

The following matters were raised:-

 

·         References to Information Technology within the paper and appendices should be updated to Digital Services.

 

·         The Director of Human Resources undertook to refresh documentation to provide for GDPR, clarity on paid time off and wording relating to school governors.

 

RESOLVED – That approval be given to

 

(a)  the revisions to the Code of Conduct, subject to the withdrawal of paragraph 9.ii of the report; and

 

(b)    the new Conflicts of Interest Policy.

 

 ...  view the full minutes text for item 16.

17.

* Buying Additional Leave Scheme - Review of 1-Year Trial pdf icon PDF 105 KB

Report of the Director of Human Resources.

 ...  view the full agenda text for item 17.

Minutes:

The Director of Human Resources reported on the review of the 1-year trial on buying additional leave.

 

RESOLVED – That the buying additional leave scheme be made permanent.

 ...  view the full minutes text for item 17.

18.

Staff Christmas Luncheon

The Head of Events to be heard.

 ...  view the full agenda text for item 18.

Minutes:

The Head of Events provided an oral report that the outcome of the recent staff survey on the staff Christmas luncheon had provided a majority in favour of retaining the ‘status quo’

 

RESOLVED – That the staff Christmas luncheon should continue in its present format.  

 ...  view the full minutes text for item 18.

19.

* City of London Corporation Schools - Update Report pdf icon PDF 82 KB

Report of the Director of Human Resources.

 ...  view the full agenda text for item 19.

Minutes:

Members had before them the report of the Director of Human Resources updating the Committee on the City of London Corporation Schools.

 

RECEIVED.

 ...  view the full minutes text for item 19.

20.

Developments in Employment Law pdf icon PDF 105 KB

Joint report of the Director of Human Resources and the Comptroller & City Solicitor.

 ...  view the full agenda text for item 20.

Minutes:

The Director of Human Resources and the Comptroller and City Solicitor reported on developments in employment law.

 

RECEIVED.

 ...  view the full minutes text for item 20.

21.

Operations of the Scheme of Delegations October 2018 - March 2019 pdf icon PDF 76 KB

Report of the Director of Human Resources.

 

See also item 38 in the confidential section of the agenda.

 

 ...  view the full agenda text for item 21.

Minutes:

The Committee considered the Director of Human Resources’ report on the operation of the scheme of delegations October 2018 to March 2019.

 

RECEIVED.  

 ...  view the full minutes text for item 21.

22.

Questions on Matters Relating to the Work of the Committee

Minutes:

There were no questions.

 

 ...  view the full minutes text for item 22.

23.

Any other business that the Chair considers urgent

Minutes:

There were no urgent items.

 

 ...  view the full minutes text for item 23.

24.

Exclusion of the Public

MOTION - That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

 ...  view the full agenda text for item 24.

Minutes:

RESOLVED – That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the remaining items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of the Schedule 12A of the Local Government Act.

 ...  view the full minutes text for item 24.

25.

Non-Public Minutes

To agree the non-public minutes of the meeting held on 26 February 2019.

 ...  view the full agenda text for item 25.

Minutes:

RESOLVED – That the non-public minutes of the meeting held on 26 February 2019 be approved.

 ...  view the full minutes text for item 25.

26.

Guildhall School of Music and Drama - Strategic Overview and Staffing

Principal of the Guildhall School of Music and Drama to be heard.

 ...  view the full agenda text for item 26.

Minutes:

The Principal of the Guildhall School of Music and Drama presented a report on strategic overview and staffing.

 ...  view the full minutes text for item 26.

27.

Outstanding Actions Report

Report of the Town Clerk.

 ...  view the full agenda text for item 27.

Minutes:

The Committee noted a report of the Town Clerk which provided details of non-public outstanding actions from previous meetings.

 ...  view the full minutes text for item 27.

28.

Non-Public Questions on matters relating to the work of the Committee

Minutes:

There were no questions.

 ...  view the full minutes text for item 28.

29.

Any other business that the Chair considers urgent and which the Committee agrees should be considered whilst the Public are excluded

Minutes:

There were no items of urgent business.

 ...  view the full minutes text for item 29.

30.

Confidential Minutes

To agree the confidential minutes of the last meeting held on 26 February 2019.

 ...  view the full agenda text for item 30.

Minutes:

RESOLVED – That the confidential minutes of the meeting held on 26 February 2019 be approved.

 ...  view the full minutes text for item 30.

31.

Staffing Matters

Report of the Bursar of the City of London School.

 ...  view the full agenda text for item 31.

Minutes:

The Bursar of the City of London School reported on staffing matters.

 ...  view the full minutes text for item 31.

32.

Staffing Matters

Report of the Chamberlain.

 ...  view the full agenda text for item 32.

Minutes:

The Chamberlain reported on staffing matters.

 ...  view the full minutes text for item 32.

33.

Staffing Matters

Report of the City Surveyor.

 ...  view the full agenda text for item 33.

Minutes:

The City Surveyor reported on staffing matters.

 ...  view the full minutes text for item 33.

34.

Staffing Matters

Report of the City Surveyor.

 ...  view the full agenda text for item 34.

Minutes:

The City Surveyor reported on staffing matters.

 ...  view the full minutes text for item 34.

35.

Staffing Matters

Report of the Barbican Chief Operating and Financial Officer.

 ...  view the full agenda text for item 35.

Minutes:

The Barbican Chief Operating and Financial Officer reported on staffing matters.

  

 ...  view the full minutes text for item 35.

36.

Staffing Matters

Report of the Managing Director of the Barbican.

 ...  view the full agenda text for item 36.

Minutes:

The Managing Director of the Barbican reported on staffing matters.

 

 ...  view the full minutes text for item 36.

37.

Staffing Matters

Report of the Director of Economic Development.

 ...  view the full agenda text for item 37.

Minutes:

The Director of Economic Development reported on staffing matters.

 

 ...  view the full minutes text for item 37.

38.

Cycle of Meetings

Minutes:

The Town Clerk undertook to report back on a review of the Committee’s cycle of meeting dates.  

 ...  view the full minutes text for item 38.

39.

* Staffing Matters

Joint report of the Assistant Town Clerk and the Director of Economic Development.

 ...  view the full agenda text for item 39.

Minutes:

The Assistant Town Clerk and the Director of Economic Development reported on staffing matters.

 

 ...  view the full minutes text for item 39.

40.

* Employment Cases and Settlements

Report of the Comptroller & City Solicitor.

 ...  view the full agenda text for item 40.

Minutes:

The Comptroller and City Solicitor reported on employment cases and settlements.

 ...  view the full minutes text for item 40.

41.

Standing Order No. 40

Minutes:

RESOLVED – That the Committee meeting continue after the usual 2 hour deadline for completion of business.

 ...  view the full minutes text for item 41.

42.

Confidential Appendix to Operations of the Scheme of Delegations

Item 18 in the public section of the agenda refers.

 ...  view the full agenda text for item 42.

Minutes:

The Committee noted the confidential appendix to Operations of the Scheme of Delegations.

 

 ...  view the full minutes text for item 42.

43.

* Establishment Committee Workshop Notes

Minutes:

The Committee noted the Workshop Notes.

 ...  view the full minutes text for item 43.

44.

* Report of Action Taken

Report of the Town Clerk.

 ...  view the full agenda text for item 44.

Minutes:

The Town Clerk reported on urgent action taken.

 ...  view the full minutes text for item 44.

 


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