Agenda and minutes

Venue: Virtual - https://youtu.be/j3WiiXIJy7Y

Contact: John Cater
tel. no.: 020 7332 1407  Email: john.cater@cityoflondon.gov.uk

Items
No. Item

1.

Apologies

Minutes:

Apologies for absence were received from Kevin Everett, Stephen Haines and Ruby Sayed.

 ...  view the full minutes text for item 1.

2.

Members' Declarations under the Code of Conduct in respect of items on the agenda

Minutes:

There were no declarations of interest.

 ...  view the full minutes text for item 2.

3.

Minutes pdf icon PDF 202 KB

To agree the public minutes of the meeting held on 17th September 2020.

 ...  view the full agenda text for item 3.

Minutes:

RESOLVED – That the public minutes of the meeting held on 17th September be approved as an accurate record.

 

 

 

 ...  view the full minutes text for item 3.

4.

Resetting of departmental Budgets 2020/21 pdf icon PDF 216 KB

Report of the Chamberlain.

 ...  view the full agenda text for item 4.

Additional documents:

Minutes:

The Committee received a Report of the Chamberlain concerning the resetting of departmental budgets for the remainder of the 2020/21 financial year.

 

RESOLVED – that the Committee noted the Report.

 ...  view the full minutes text for item 4.

5.

Public summary of the Tackling Racism Taskforce's meeting held on 2 October 2020 pdf icon PDF 121 KB

Report of the Town Clerk.

 ...  view the full agenda text for item 5.

Minutes:

The Committee received the public summary of the Tackling Racism Taskforce’s meeting held on 2nd October 2020.

 

RESOLVED – that the Committee noted the summary.

 

 ...  view the full minutes text for item 5.

6.

Draft Public Summary of the Tackling Racism Taskforce's meeting held on 16 October 2020 pdf icon PDF 145 KB

Report of the Town Clerk.

 ...  view the full agenda text for item 6.

Minutes:

The Committee received the draft public summary of the Tackling Racism Taskforce’s meeting held on 16th October 2020.

 

The Chair informed Members that he had attended all the Taskforce’s meetings to date. He thought the meetings were very productive and anticipated that strong recommendations would emerge in December.

 

RESOLVED – that the Committee noted the summary.

 ...  view the full minutes text for item 6.

7.

Resolution from PORT HEALTH & ENVIRONMENTAL SERVICES COMMITTEE pdf icon PDF 93 KB

Minutes:

The Committee received a Resolution of the Port Health & Environmental Services Committee.

 

The Chairman of the Port Health & Environmental Services Committee (PHSE), who also serves as a Member of the Establishment Committee, explained that this was the second time that PHES had raised this issue with the Establishment Committee, and it appeared that no progress had been made in terms of ensuring that information concerning driving qualifications and accreditations for the Corporation’s volunteers had been stored on a reliable, integrated database.

 

The Director of Human Resources confirmed that, whilst progress had been made in capturing data on the driving qualifications and accreditations of paid employees of the Corporation, work was needed to ensure that volunteers’ data was also captured, she was confident that the Target Operating Model would offer an opportunity to deliver a more joined up set of records (i.e. between those of paid employees and volunteers) and, once the TOM consultation was launched, would be able to provide a timescale to the Chairman of PHES on when an integrated record system could be operational.

 

More broadly, Members noted that a funding bid had been made by HR for a new enhanced IT system that would fully integrate all staff (paid or voluntary) in one place. Officers would ensure that driving qualifications and accreditations would be included in the spec.

 

RESOLVED – that the Committee noted the Resolution and asked the Director of Human Resources to update the Chairman of Port Health and Environmental Services Committee on timescales, as outlined above, before the next meeting of that Committee on 24th November 2020.

 

 

 

 ...  view the full minutes text for item 7.

8.

Questions on Matters Relating to the Work of the Committee

Minutes:

There were no questions.

 

 ...  view the full minutes text for item 8.

9.

Any other business that the Chair considers urgent

Minutes:

The following items of urgent business were raised –

 

Lisvane Review

The Deputy Chair proposed that the Committee should allocate some time at its next meeting on 9th December to those recommendations, pertaining to the future of the Establishment Committee, of the Lisvane Review.

 

In response to points raised around the timelines of the broader consultation of the Lisvane Review, the Chair confirmed that they would work with the Deputy Chair and officers to confirm a time in the diary for Establishment Committee to discuss Lisvane. If there was insufficient time to include a discussion at the formal meeting next month, potentially, we could look to set up a special one item meeting in early January or take the discussion to the following formal Establishment Committee meeting on 27th January. Officers would confirm arrangements with Members in due course.

 

Staff Appeal Committee

The Committee clerk reminded Members that some had yet to respond to a request to offer their availability to serve on the Staff Appeal Committee in 2021. The Chair reiterated the importance of serving on this Committee and asked that those Members who had yet to respond, to do so as soon as possible.

 ...  view the full minutes text for item 9.

10.

Exclusion of the Public

MOTION - That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

 ...  view the full agenda text for item 10.

Minutes:

RESOLVED – That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of the Schedule 12A of the Local Government Act.

 ...  view the full minutes text for item 10.

11.

Non-Public Minutes

To agree the non-public minutes of the meeting held on 17th September 2020.

 ...  view the full agenda text for item 11.

Minutes:

The non-public minutes of the meeting held on 17th September were approved.

 ...  view the full minutes text for item 11.

12.

Deployment post 31st October 2020

Report of the Director of Human Resources.

 ...  view the full agenda text for item 12.

Minutes:

The Committee considered a Report of the Director of Human Resources concerning deployment of furloughed and part-furloughed staff.  

 ...  view the full minutes text for item 12.

13.

Non-Public Questions on matters relating to the work of the Committee

Minutes:

There were no questions.

 ...  view the full minutes text for item 13.

14.

Any other business that the Chair considers urgent and which the Committee agrees should be considered whilst the Public are excluded

Minutes:

There were no items of urgent business.

 ...  view the full minutes text for item 14.

15.

Confidential Minutes

To agree the Confidential minutes of the last meeting held on 17th September 2020.

 ...  view the full agenda text for item 15.

Minutes:

The confidential minutes of the meeting held on 17th September were approved.

 ...  view the full minutes text for item 15.

16.

Target Operating Model (TOM)

Report of the Town Clerk.

 

 

 ...  view the full agenda text for item 16.

Minutes:

The Committee considered a Report of the Town Clerk concerning the Target Operating Model.

 

 

 ...  view the full minutes text for item 16.

17.

Target Operating Model (TOM) Senior Recruitment Process and Panels

Report of the Director of Human Resources.  

 ...  view the full agenda text for item 17.

Minutes:

The Committee considered a Report of the Town Clerk concerning the Target Operating Model.

 ...  view the full minutes text for item 17.

18.

Settlement Proposal

Report of the Town Clerk.

 ...  view the full agenda text for item 18.

Minutes:

The Committee considered a Report of the Town Clerk concerning a settlement.

 ...  view the full minutes text for item 18.

19.

Town Clerk's Update

The Town Clerk to be heard.

 ...  view the full agenda text for item 19.

Minutes: