Agenda and minutes

Venue: Committee Rooms, 2nd Floor, West Wing, Guildhall

Contact: Philippa Sewell
tel. no.:020 7332 1426  Email: philippa.sewell@cityoflondon.gov.uk

Items
No. Item

1.

Apologies

Minutes:

Apologies for absence were received from the Rt Hon. The Lord Mayor, Deputy Ken Ayers, Alderman Ian Luder and Deputy Giles Shilson.

 ...  view the full minutes text for item 1.

2.

Members' Declarations under the Code of Conduct in respect of items on the agenda

Minutes:

There were no declarations of interest.

 ...  view the full minutes text for item 2.

3.

Minutes pdf icon PDF 181 KB

To agree the public minutes and non-public summary of the meeting held on 16 May 2014.

 ...  view the full agenda text for item 3.

Minutes:

RESOLVED – That the public minutes and non-public summary of the meeting held on 16 May 2014 be approved as a correct record.

 ...  view the full minutes text for item 3.

4.

City of London Gresham Almshouses Update pdf icon PDF 172 KB

Report of the Director of Community and Children’s Services.

 ...  view the full agenda text for item 4.

Additional documents:

Minutes:

The Committee received a report of the Director of Community & Children’s Services providing an update on the City of London Gresham Almshouses in Lambeth.

 

Officers reported that the completion date for the community hall and office had been delayed from the end of October to the second week in November. Members noted that the Housing Management and Almshouses Sub Committee had resolved that Christmas Hampers would continue to be purchased as in previous years, and it was noted that the annual visit to distribute them would take place on 10th December 2014.

 

In response to Members’ questions, officers advised that estimates regarding the road repairs and lighting had been requested but not yet received. Members noted that the Almshouses were in a conservation area but the buildings themselves weren’t listed. Members requested a list of Livery Companies that ran sheltered housing or Almshouses schemes, and asked officers to liaise with the City Surveyor’s Department about ensuring the Almshouses were kept to a good standard and were included in the capital projects scheme. Members also requested more detail on the chart summarising the Corporation’s six sheltered housing schemes appended to the report.

 

RESOLVED – That:

(a)  A list of Livery Companies that ran sheltered housing or Almshouses schemes be circulated to Members;

(b)  Officers liaise with the City Surveyor’s Department ensuring the Almshouses were kept to a good standard and were included in the capital projects scheme;

(c)  More detail on the chart summarising the Corporation’s six sheltered housing schemes appended to the report be circulated to Members; and

(d)  The report be noted.

 ...  view the full minutes text for item 4.

5.

Revenue Outturn - 2013/14 pdf icon PDF 144 KB

Report of The Chamberlain and The Director of Community and Children's Services.

 ...  view the full agenda text for item 5.

Minutes:

The Committee received a joint report of the Chamberlain and the Director of Community and Children’s Services presenting the Revenue Outturn for 2013/14, which detailed a ‘better than budget’ position of £34,000. Members were informed that this was because of a reduction in net expenditure on the Gresham Almshouses of £30,000, primarily due to a reduced requirement for repairs and maintenance and employee expenses.

 

RESOLVED – That the report be noted.

 ...  view the full minutes text for item 5.

6.

Revenue Budget 2014/15 and 2015/16 pdf icon PDF 159 KB

Report of The Chamberlain and The Director of Community and Children's Services.

 ...  view the full agenda text for item 6.

Additional documents:

Minutes:

The Committee considered a joint report of the Chamberlain and the Director of Community and Children’s Services submitting the revenue budgets overseen by the Committee and seeking approval to the provisional revenue budget for 2015/16, for subsequent submission to the Finance Committee.

 

The Chamberlain reported that, overall, the 2015/16 provisional revenue budget totalled £109,000, an increase of £13,000 compared with the final budget for 2014/15. He reported that this was due to an increase of £16,000 in the City Grant to Gresham College in accordance with the agreed funding arrangements between the City of London Corporation, the Mercers’ Company and Gresham College. This was partly offset by additional income of £4,000 from the City’s 50% share of the Gresham Estate.

 

Members noted the Gresham Committee contingency budget of £3,000 and agreed that a request should be made to increase this to £10,000, to cover any minor events or funding requirements in the future. Members discussed the Gresham Committee Service Overview appended to the report, and requested a change in the wording. Members noted that key financial details should not be included in this, a public document, but a non-public version could be included in the Gresham Committee handbook.

 

RESOLVED – That:

(a)  The provisional 2015/16 revenue be approved for submission to the Finance Committee, with an increase to the contingency budget;

(b)  That the wording in the Gresham Committee Service Overview be changed subject to discussion with the Deputy Chairman; and

(c)  That a more detailed Gresham Committee Service Overview be added to the Gresham Committee handbook.

 ...  view the full minutes text for item 6.

7.

Questions on matters relating to the work of the Committee

Minutes:

Members queried where the booklets listing Gresham lectures were stocked, and requested they be available at the Museum of London, in Corporation Libraries, and at the Guildhall reception, as well as being sent to all Members of the Court and to Livery Clerks. Alderman Mainelli advised Members that a Members’ Briefing was also being arranged, and the ‘App’ had been very successful in publicising Gresham lectures.

 

RESOLVED – That the Gresham College booklets be circulated to all Members of the Court and to Livery Clerks, and that the booklets be made available, wherever possible, at the Museum of London, in Corporation Libraries, and at the Guildhall reception.

 ...  view the full minutes text for item 7.

8.

ANY BUSINESS THAT THE CHAIRMAN CONSIDERS TO BE URGENT

Minutes:

There was no other business.

 ...  view the full minutes text for item 8.

9.

Exclusion of the Public

MOTION - That under Section 100A of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Local Government Act.

 ...  view the full agenda text for item 9.

Minutes:

RESOLVED – That, under Section 100A of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that the involve the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Local Government Act.

 

Item Nos.                                                        Exempt Paragraph(s)

10-13                                                                           3

 ...  view the full minutes text for item 9.

10.

Non-Public Minutes

To agree the non-public minutes of the meeting held on 16 May 2014.

 ...  view the full agenda text for item 10.

Minutes:

RESOLVED – That the non-public minutes of the meeting held on 16 May 2014 be approved as a correct record.

 ...  view the full minutes text for item 10.

11.

JOINT GRAND GRESHAM COMMITTEE MATTERS - CITY SIDE CONSIDERATION

Minutes:

The Committee considered the various items on the agenda for the meeting of the Joint Grand Gresham Committee that day.

 ...  view the full minutes text for item 11.

12.

NON-PUBLIC QUESTIONS ON MATTERS RELATING TO THE WORK OF THE COMMITTEE

Minutes:

There were no questions.

 ...  view the full minutes text for item 12.

13.

ANY OTHER BUSINESS THAT THE CHAIRMAN CONSIDERS URGENT AND WHICH THE COMMITTEE AGREES SHOULD BE CONSIDERED WHILST THE PUBLIC ARE EXCLUDED

Minutes:

There was no other business.

 ...  view the full minutes text for item 13.