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Venue: Committee Rooms, 2nd Floor, West Wing, Guildhall

Contact: Philippa Sewell
tel. no.:020 7332 1426  Email: philippa.sewell@cityoflondon.gov.uk

Items
No. Item

1.

Apologies

Minutes:

Apologies were received from the Right Hon. the Lord Mayor Alderman Alan Yarrow and Deputy Dr Giles Shilson.

 ...  view the full minutes text for item 1.

2.

Members' Declarations under the Code of Conduct in respect of items on the agenda

Minutes:

There were no declarations.

 ...  view the full minutes text for item 2.

3.

Order of the Court of Common Council pdf icon PDF 44 KB

Order of the Common Council of 23 April 2015 appointing the Committee and setting its terms of reference.

 ...  view the full agenda text for item 3.

Minutes:

The Committee received an Order of the Court of Common Council of 23 April 2015 appointing the Committee and approving its Terms of Reference.

 ...  view the full minutes text for item 3.

4.

ELECTION OF CHAIRMAN

To elect a Chairman pursuant to Standing Order No. 29.

 ...  view the full agenda text for item 4.

Minutes:

The Committee proceeded to elect a Chairman in accordance with Standing Order No.29. The Town Clerk read a list of Members eligible to stand and Simon Duckworth, being the only Member who expressed his willingness to serve, was duly elected as Chairman of the Committee for the ensuing year.

 

The Chairman thanked outgoing Member Ken Ayers for his service. The Chairman advised that there was a vacancy on the Committee which would be filled at the upcoming Court of Common Council.

 ...  view the full minutes text for item 4.

5.

ELECTION OF DEPUTY CHAIRMAN

To elect a Deputy Chairman pursuant to Standing Order No. 30.

 ...  view the full agenda text for item 5.

Minutes:

The Committee proceeded to elect a Deputy Chairman in accordance with Standing Order No.30. The Town Clerk read a list of Members eligible to stand and Deputy Dr Giles Shilson, being the only Member who expressed his willingness to serve, was duly elected as Deputy Chairman of the Committee for the ensuing year.

 ...  view the full minutes text for item 5.

6.

Minutes pdf icon PDF 179 KB

To agree the public minutes and non-public summary of the meeting held on 13 February 2015.

 ...  view the full agenda text for item 6.

Minutes:

RESOLVED – That the public minutes and non-public summary of the meeting held on 13 February 2015 be agreed as an accurate record.

 

Matters Arising

Livery Company Almshouses

Members noted that the list of Livery Companies that ran sheltered housing or Almshouses schemes had been circulated electronically by the Town Clerk on 7th May.

 

City of London Gresham Almshouses

The Sheltered Housing Manager updated Members as to the communal hall, road works, and damage to a boundary wall.

 

·    Communal Hall

    Members noted a delay in obtaining furniture owing to the need for specialist pieces for reasons around accessibility and fire safety.

 

·    Road Works

Members noted that work on the tree roots and road surface would be undertaken during summer, although the contractor was yet to be appointed. In response to a Member’s suggestion regarding the annual survey of the trees, the Sheltered Housing Manager undertook to liaise with the Open Spaces Department regarding their working relationship with the London Borough of Islington to see if a similar arrangement could be made with the London Borough of Lambeth.

 

·    Boundary wall

Members noted that a retendering exercise was being carried out to ensure a reliable contractor was appointed to undertake the repairs, which would be funded from the existing repairs budget. The Sheltered Housing Manager advised that the leaseholders of the adjoining property had been asked to remove plants grown up their side of the wall, as this was having structural damage and was against the terms of their lease. In response to a Member’s query concerning the state of the lawn, the Sheltered Housing Manager confirmed that this would be addressed once the wall repairs were complete.

 

In response to Members’ questions, the Sheltered Housing Manager advised that concessionary TV licences were available for Sheltered Housing, but they were conditional

 ...  view the full minutes text for item 6.

7.

Gresham Working Party Representatives pdf icon PDF 92 KB

Report of the Town Clerk.

 ...  view the full agenda text for item 7.

Minutes:

The Town Clerk read a list of names who had indicated their wish to serve on the Gresham Working Party and, with 4 Members indicating they willingness for 4 places, it was:-

RESOLVED – That Simon Duckworth, Tom Hoffman, Deputy Dr Giles Shilson and Ian Seaton be elected to the Gresham Working Party for the year ensuing.

 ...  view the full minutes text for item 7.

8.

Decision made under Delegated Authority pdf icon PDF 69 KB

Report of the Town Clerk.

 ...  view the full agenda text for item 8.

Minutes:

The Committee received a report of the Town Clerk detailing a decision taken in February 2015 under delegated authority to regarding the funding to equip the Almshouses communal hall.

 

RESOLVED – That the report be noted.

 ...  view the full minutes text for item 8.

9.

Questions on matters relating to the work of the Committee

Minutes:

There were no questions.

 ...  view the full minutes text for item 9.

10.

ANY BUSINESS THAT THE CHAIRMAN CONSIDERS TO BE URGENT

Minutes:

There was no other business.

 ...  view the full minutes text for item 10.

11.

Exclusion of the Public

MOTION - That under Section 100A of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Local Government Act.

 ...  view the full agenda text for item 11.

Minutes:

RESOLVED – That, under Section 100A of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that the involve the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Local Government Act.

 

Item Nos.                                                        Exempt Paragraph(s)

12-14                                                                          3

15-16                                                                           -

 ...  view the full minutes text for item 11.

12.

Non-Public Minutes

To agree the non-public minutes of the meeting held on 13 February 2015.

 ...  view the full agenda text for item 12.

Minutes:

RESOLVED – That the non-public minutes of the meeting held on 13 February 2015 be approved as a correct record.

 ...  view the full minutes text for item 12.

13.

Decision made under Delegated Authority

Report of the Town Clerk.

 ...  view the full agenda text for item 13.

Minutes:

The Committee received a report of the Town Clerk detailing a decision taken under delegated authority in March 2015.

 ...  view the full minutes text for item 13.

14.

JOINT GRAND GRESHAM COMMITTEE MATTERS - CITY SIDE CONSIDERATION

Minutes:

The Committee considered the various items on the agenda for the meeting of the Joint Grand Gresham Committee that day.

 ...  view the full minutes text for item 14.

15.

NON-PUBLIC QUESTIONS ON MATTERS RELATING TO THE WORK OF THE COMMITTEE

Minutes:

There were no questions.

 ...  view the full minutes text for item 15.

16.

ANY OTHER BUSINESS THAT THE CHAIRMAN CONSIDERS URGENT AND WHICH THE COMMITTEE AGREES SHOULD BE CONSIDERED WHILST THE PUBLIC ARE EXCLUDED

Minutes:

There was no other business.

 ...  view the full minutes text for item 16.

 


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