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Venue: Committee Rooms, 2nd Floor, West Wing, Guildhall

Contact: Philippa Sewell
tel. no.:020 7332 1426  Email: philippa.sewell@cityoflondon.gov.uk

Items
No. Item

1.

Apologies

Minutes:

Apologies were received from the Lord Mayor Alderman Alan Yarrow and Deputy Brian Harris.

 ...  view the full minutes text for item 1.

2.

Members' Declarations under the Code of Conduct in respect of items on the agenda

Minutes:

There were no declarations.

 ...  view the full minutes text for item 2.

3.

Minutes pdf icon PDF 197 KB

To agree the public minutes and summary of the meeting held on 15 May 2015.

 ...  view the full agenda text for item 3.

Minutes:

RESOLVED – That the public minutes and non-public summary of the meeting held on 15th May 2015 be approved as a correct record.

 ...  view the full minutes text for item 3.

4.

The Gresham Music Collection at Guildhall Library pdf icon PDF 146 KB

To receive a proposal from the Principal Librarian at the Guildhall Library.

 ...  view the full agenda text for item 4.

Minutes:

The Committee welcomed Jo Wisdom from the Guildhall Library to the meeting, and considered the report which sought Members’ blessing regarding a proposal to conserve and catalogue the Gresham Music Collection. In response to Members’ questions, Mr Wisdom advised that there were approximately 350 volumes in the collection, with the average cost for conserving a single volume being in the region of £300. It was noted that multiple possible funding sources had been identified, but that it was unlikely this Committee would be in a position to offer financial assistance.

 

RESOLVED – That

(a)  the Gresham (City Side) Committee give their blessing to the project;

(b)  further work be carried out regarding the ownership of the Gresham Music Collection; and

(c)  a visit to the Gresham Music Collection be arranged for Gresham (City Side) Members.

 

 ...  view the full minutes text for item 4.

5.

City of London Gresham Almshouses Update pdf icon PDF 90 KB

Report of the Director of Community & Children’s Services.

 ...  view the full agenda text for item 5.

Minutes:

The Committee received a report of the Director of Community & Children’s Services regarding the Gresham Almshouses. Members discussed the report, and noted the change of name for the post of Matron to Almshouses Manager. In response to Members’ queries, the Sheltered Housing Manager reported that the Almshouses Manager had basic first aid training, the Japanese knotweed had been removed under a previous guarantee, and that the specification for works on No. 3, Gresham Almshouses, which was currently vacant, had been issued and work was anticipated to be completed before Christmas.

 

RESOLVED – That the report be noted.

 ...  view the full minutes text for item 5.

6.

Gresham Charity - Risk Register pdf icon PDF 134 KB

Joint report of the Town Clerk, Chamberlain, and the Director of Community and Children's Services.

 ...  view the full agenda text for item 6.

Additional documents:

Minutes:

The Committee received a joint report of the Town Clerk, Chamberlain and Director of Community & Children’s Services. In response to a question from the Chairman, the Chamberlain confirmed that the risks had been both considered and agreed by the Risk Owners.

 

RESOLVED – That the register satisfactorily sets out the risks faced by the charity, and appropriate measures are in place to mitigate those risks.

 ...  view the full minutes text for item 6.

7.

Revenue Outturn - 2014/15 pdf icon PDF 133 KB

Joint report of the Chamberlain and Director of Community and Children’s Services.

 ...  view the full agenda text for item 7.

Minutes:

The Committee received a joint report of the Chamberlain and Director of Community & Children’s Services regarding the final budget and the revenue outturn for 2014/15. Members noted that the funding for Gresham Biography would come from the City’s Cash Contingency, but would be transferred to this Committee’s budget before being paid to the College.

 

RESOLVED – That the report be noted.

 ...  view the full minutes text for item 7.

8.

Revenue Budget 2015/16 and 2016/17 pdf icon PDF 172 KB

Joint report of the Chamberlain and Director of Community and Children’s Services.

 ...  view the full agenda text for item 8.

Additional documents:

Minutes:

The Committee received a joint report of the Chamberlain and Director of Community & Children’s Services regarding the revenue budget for 2015/16 and 2016/17. Members noted that the movement between 2015/16 original and 2016/17 proposed budget was principally due to a reduction in City Moiety rental income due to a one-off receipt which was originally included in the 2015/16 estimate.

 

RESOLVED – That the latest 2015/16 and provisional 2016/17 revenue budgets be approved for submission to the Finance Committee.

 ...  view the full minutes text for item 8.

9.

Questions on matters relating to the work of the Committee

Minutes:

There were no questions.

 ...  view the full minutes text for item 9.

10.

ANY BUSINESS THAT THE CHAIRMAN CONSIDERS TO BE URGENT

Minutes:

There was no other business.

 ...  view the full minutes text for item 10.

11.

Exclusion of the Public

MOTION - That under Section 100A of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Local Government Act.

 ...  view the full agenda text for item 11.

Minutes:

RESOLVED – That, under Section 100A of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that the involve the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Local Government Act.

 

Item Nos.                                                        Exempt Paragraph(s)

12-13                                                                           3

14-15                                                                           -

 ...  view the full minutes text for item 11.

12.

Non-Public Minutes

To agree the non-public minutes of the meeting held on 15 May 2015.

 ...  view the full agenda text for item 12.

Minutes:

RESOLVED – That the non-public minutes of the meeting held on 15th May 2015 be approved as a correct record.

 ...  view the full minutes text for item 12.

13.

JOINT GRAND GRESHAM COMMITTEE MATTERS - CITY SIDE CONSIDERATION

Minutes:

The Committee considered the various items on the agenda for the meeting of the Joint Grand Gresham Committee that day.

 ...  view the full minutes text for item 13.

14.

NON-PUBLIC QUESTIONS ON MATTERS RELATING TO THE WORK OF THE COMMITTEE

Minutes:

There were no questions.

 ...  view the full minutes text for item 14.

15.

ANY OTHER BUSINESS THAT THE CHAIRMAN CONSIDERS URGENT AND WHICH THE COMMITTEE AGREES SHOULD BE CONSIDERED WHILST THE PUBLIC ARE EXCLUDED

Minutes:

There was no other business.

 ...  view the full minutes text for item 15.

 


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