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Venue: Committee Rooms, 2nd Floor, West Wing, Guildhall

Contact: Philippa Sewell
tel. no.:020 7332 1426  Email: philippa.sewell@cityoflondon.gov.uk

Items
No. Item

1.

Apologies

Minutes:

Apologies were received from the Chairman Simon Duckworth, the Right Hon. the Lord Mayor, and Deputy John Bennett.

 ...  view the full minutes text for item 1.

2.

Members' Declarations under the Code of Conduct in respect of items on the agenda

Minutes:

There were no declarations. Mr Seaton advised that his daughter worked for Knight Frank, who produced the property report for the Joint Grand Gresham Committee, but this was declared via the register of Related Party Transactions.

 ...  view the full minutes text for item 2.

3.

Minutes pdf icon PDF 180 KB

To agree the public minutes and summary of the meeting held on 13 May 2017.

 ...  view the full agenda text for item 3.

Minutes:

RESOLVED – That the public minutes and non-public summary of the meeting held on 13 May 2016 be approved as a correct record.

 

Matters Arising

 

Gresham Music Collection

Members noted that the College and the Mercers’ Company were due to visit the collection in November, after which potential funding sources could be explored.

 

Visits to the Gresham Almshouses

The Deputy Chairman reminded Members the Hamper visit was scheduled for 13th December, and the residents’ party at Avondale Square estate was scheduled for 25th October.

 ...  view the full minutes text for item 3.

4.

Decision made under Delegated Authority pdf icon PDF 66 KB

Report of the Town Clerk.

 ...  view the full agenda text for item 4.

Minutes:

RESOLVED – That the decision to extend the tenure of the Gresham Professor of Music be noted.

 ...  view the full minutes text for item 4.

5.

Gresham Almshouses Update pdf icon PDF 87 KB

Report of the Director of Community & Children’s Services.

 ...  view the full agenda text for item 5.

Minutes:

The Committee received a report of the Director of Community & Children’s Services regarding the Gresham Almshouses. In response to Members’ queries, officers advised that regular checks were undertaken to evaluate the standard of repair works, the roads on the entire site had been resurfaced and the drains had been cleared.

 

RESOLVED – That the report be noted.

 ...  view the full minutes text for item 5.

6.

The Sir Thomas Gresham Charity - Risk Register pdf icon PDF 87 KB

Report of the Chamberlain.

 ...  view the full agenda text for item 6.

Additional documents:

Minutes:

The Committee considered a report of the Chamberlain which provided the key risks register for the Sir Thomas Gresham Charity for review. Members discussed the risks identified and the Deputy Chairman (along with the Chairman, in his absence) undertook to review and circulate further detail regarding the timescale of the two year improvement plan mentioned in the first two risks. Members also asked for additional wording to be added to the second risk and, in non-public session, discussed an additional risk regarding reputational damage to the Corporation.

 

RESOLVED – That:

a)    risk two be amended to read “Almshouses may become unstable and/or unusable due to insufficient maintenance of buildings or grounds”;

b)    a fourth risk be added regarding the potential of reputational damage; and

c)    further detail be circulated electronically regarding the timescale of the two year improvement plan.

 ...  view the full minutes text for item 6.

7.

REVENUE OUTTURN - 2015/16 pdf icon PDF 131 KB

Joint report of the Chamberlain and Director of Community and Children’s Services.

 ...  view the full agenda text for item 7.

Minutes:

The Committee received a joint report of the Chamberlain and Director of Community & Children’s Services regarding the final budget and the revenue outturn for 2015/16.

 

RESOLVED – That the report be noted.

 ...  view the full minutes text for item 7.

8.

REVENUE BUDGET 2016/17 AND 2017/18 pdf icon PDF 174 KB

Joint report of the Chamberlain and Director of Community and Children’s Services.

 ...  view the full agenda text for item 8.

Additional documents:

Minutes:

The Committee considered a joint report of the Chamberlain and Director of Community & Children’s Services regarding the revenue budget for 2016/17 and 2017/18.

 

RESOLVED – That the latest 2016/17 and provisional 2017/18 revenue budgets be approved for submission to the Finance Committee.

 ...  view the full minutes text for item 8.

9.

Questions on matters relating to the work of the Committee

Minutes:

There were no questions.

 ...  view the full minutes text for item 9.

10.

ANY BUSINESS THAT THE CHAIRMAN CONSIDERS TO BE URGENT

Minutes:

There was no other business.

 ...  view the full minutes text for item 10.

11.

Exclusion of the Public

MOTION - That under Section 100A of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Local Government Act.

 ...  view the full agenda text for item 11.

Minutes:

RESOLVED – That, under Section 100A of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that the involve the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Local Government Act.

 

Item Nos.                                                        Exempt Paragraph(s)

12-13                                                                           3

14-15                                                                           -

 ...  view the full minutes text for item 11.

12.

Non-Public Minutes

To agree the non-public minutes of the meeting held on 13 May 2016.

 ...  view the full agenda text for item 12.

Minutes:

RESOLVED – That the non-public minutes of the meeting held on 13 May 2016 be approved as a correct record.

 ...  view the full minutes text for item 12.

13.

JOINT GRAND GRESHAM COMMITTEE MATTERS - CITY SIDE CONSIDERATION

Minutes:

The Committee considered the various items on the agenda for the meeting of the Joint Grand Gresham Committee that day.

 ...  view the full minutes text for item 13.

14.

NON-PUBLIC QUESTIONS ON MATTERS RELATING TO THE WORK OF THE COMMITTEE

Minutes:

There were no questions.

 ...  view the full minutes text for item 14.

15.

ANY OTHER BUSINESS THAT THE CHAIRMAN CONSIDERS URGENT AND WHICH THE COMMITTEE AGREES SHOULD BE CONSIDERED WHILST THE PUBLIC ARE EXCLUDED

Minutes:

Members congratulated an officer on winning at the Celebrating Our People Awards.

 ...  view the full minutes text for item 15.

 


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