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Venue: Committee Rooms, 2nd Floor, West Wing, Guildhall

Contact: Sacha Than  Email: sacha.than@cityoflondon.gov.uk

Items
No. Item

1.

Apologies

Minutes:

Apologies were received from the Rt Hon The Lord Mayor, Alderman Charles Bowman.

 ...  view the full minutes text for item 1.

2.

Members' Declarations under the Code of Conduct in respect of items on the agenda

Minutes:

A Member queried whether the Stakeholder Presentation held at Mercers’ Hall the evening of 22 February 2018 should be listed within Members’ Register of Interests. The Chairman agreed that the hospitality received might well have exceeded the £100 threshold and therefore suggested that all Members present might wish to err on the side of caution and include this dinner within their Register of Interests. The Town Clerk agreed to update the Registers for Members who had attended the dinner.

 ...  view the full minutes text for item 2.

3.

Minutes pdf icon PDF 237 KB

To agree the public minutes and summary of the meeting held on 3 November 2017.

 ...  view the full agenda text for item 3.

Minutes:

RESOLVED – That the public minutes and non-public summary of the meeting held on 3 November 2017 be approved as a correct record.

 

Matters Arising

 

Debtors’ Act

The Chairman advised that further to the query raised at the November 2017 City Side meeting as to whether the Committee was fulfilling its obligation in assisting those in debtors’ prisons; confirmation had been received from the Comptroller and City Solicitor that the Debtors’ Act of 1869 rendered this element of the bequest and the Committee’s responsibility in this area redundant.

 ...  view the full minutes text for item 3.

4.

Annual Review of the Committee's Terms of Reference pdf icon PDF 149 KB

Report of the Town Clerk.

 ...  view the full agenda text for item 4.

Minutes:

Members received a report of the Town Clerk setting out the Terms of Reference for the Committee.

 

RESOLVED – That the Committee approve the Terms of Reference of the Gresham (City Side) Committee for submission to the Court of Common Council.

 ...  view the full minutes text for item 4.

5.

City of London and Gresham Almshouses, East Lodge and Communal areas - Refurbishment Works pdf icon PDF 200 KB

Report of the Director of Community and Children’s Services.

 ...  view the full agenda text for item 5.

Additional documents:

Minutes:

Members considered a Gateway 3/4 Options Appraisal report of the Director of Community and Children’s Services regarding refurbishment works to the City of London and Gresham Almshouses.

 

It was noted that the report had been approved by the Community and Children’s Services Committee and Projects Sub-Committee earlier that month.

 

Members queried why there were issues in bringing the windows up to standard noting that, whilst the Almshouses were listed, there were glazing professionals who could provide the necessary materials. The Committee offered their support to the Asset Programme Manager in progressing this matter if required.

 

RESOLVED – That Members:

·         note the total estimated programme cost of £256,096 which includes fees and staff costs of £9,056 for internal, external and common parts refurbishment works at the Gresham Almshouses;

·         approve Option Two, thereby granting authority for the Director of Community and Children’s services to use in-house staff and Mooney Kelly quantity surveyors to develop the specification and carry out procurement of a works contractor to then proceed to Gateway 5, at an estimated cost of £5,968, from funds of £51,000 in 2017/18 already approved for these works; and

·         note that further funds of £205,096 may be sought from City Cash Contingency accounts which would, along with £51,000 approved for 2018/19, allow refurbishment works to proceed.

 ...  view the full minutes text for item 5.

6.

Gresham Almshouses update pdf icon PDF 75 KB

Report of the Director of Community and Children’s Services.

 ...  view the full agenda text for item 6.

Minutes:

The Committee received a report of the Director of Community and Children’s Services providing an update on the Gresham Almshouses. The Chairman thanked Members who had attended the 2017 Christmas Almshouses visit.

 

RESOLVED – That the Committee note the report.

 ...  view the full minutes text for item 6.

7.

Questions on matters relating to the work of the Committee

Minutes:

There were no questions.

 ...  view the full minutes text for item 7.

8.

ANY BUSINESS THAT THE CHAIRMAN CONSIDERS TO BE URGENT

Minutes:

There was no other business.

 ...  view the full minutes text for item 8.

9.

Exclusion of the Public

MOTION - That under Section 100A of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Local Government Act.

 ...  view the full agenda text for item 9.

Minutes:

RESOLVED – That, under Section 100A of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that the involve the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Local Government Act.

 

Item Nos.                                                        Exempt Paragraph(s)

10                                                                                3

11                                                                                1

 ...  view the full minutes text for item 9.

10.

Non-Public Minutes

To agree the non-public minutes of the meeting held on 3 November 2017.

 ...  view the full agenda text for item 10.

Minutes:

RESOLVED – That the non-public minutes of the meeting held on 3 November 2017 be approved as a correct record.

 ...  view the full minutes text for item 10.

11.

Decision made under Delegated Authority

Report of the Town Clerk.

 ...  view the full agenda text for item 11.

Minutes:

The Committee received a report of the Town Clerk advising of one decision taken under delegated authority since the last meeting, concerning the appointment of a Professor of Astronomy.

 ...  view the full minutes text for item 11.

12.

JOINT GRAND GRESHAM COMMITTEE MATTERS - CITY SIDE CONSIDERATION

Minutes:

The Committee considered the various items on the agenda for the meeting of the Joint Grand Gresham Committee that day.

 ...  view the full minutes text for item 12.

13.

Gresham College Funding Arrangements

Minutes:

The Committee considered the proposed funding arrangements for Gresham College.

 ...  view the full minutes text for item 13.

14.

NON-PUBLIC QUESTIONS ON MATTERS RELATING TO THE WORK OF THE COMMITTEE

Minutes:

There were no questions.

 ...  view the full minutes text for item 14.

15.

ANY OTHER BUSINESS THAT THE CHAIRMAN CONSIDERS URGENT AND WHICH THE COMMITTEE AGREES SHOULD BE CONSIDERED WHILST THE PUBLIC ARE EXCLUDED

Minutes:

There was no other business.

 ...  view the full minutes text for item 15.

 


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