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Contact: Martin Newton
tel. no.: 020 7332 3154  Email: martin.newton@cityoflondon.gov.uk

Items
No. Item

1.

Apologies

Minutes:

Apologies for absence were received from the Deputy Chairman, Gareth Higgins, Shreela Ghosh and Felicity Chilton.

 ...  view the full minutes text for item 1.

2.

Chairman's Announcement

Minutes:

The Chairman informed the Board that this would be his last meeting in the role, that Alderman David Graves and Jeremy Simons would be standing down from the Board in April 2018 having completed their maximum terms of office, and that Jo Hensel had also informed him of her intention to stand down. On behalf of the Board, the Chairman thanked Alderman David Graves, Jeremy Simons and Jo Hensel for their past work and contribution at meetings.  

 ...  view the full minutes text for item 2.

3.

Members' declarations under the Code of Conduct in respect of items on the agenda

Minutes:

There were no declarations of interest.

 ...  view the full minutes text for item 3.

4.

Public Minutes pdf icon PDF 216 KB

To agree the public minutes of the meeting held on 20 November 2017.

 

 ...  view the full agenda text for item 4.

Minutes:

RESOLVED – That the public minutes of the meeting held on 20 November 2017 be approved as a correct record.

 

 

 ...  view the full minutes text for item 4.

5.

* Public Minutes of the Finance & Resources Committee pdf icon PDF 122 KB

To receive the public minutes of the Finance & Resources Committee held on 8 January 2018.

 ...  view the full agenda text for item 5.

Minutes:

The public minutes of the Finance & Resources Committee held on 8 January 2018 were received.

 

RECEIVED.

 ...  view the full minutes text for item 5.

6.

* Public Minutes of the Audit & Risk Management Committee

To receive the public minutes of the Audit & Risk Management Committee held on 31 January 2018.  TO FOLLOW

 ...  view the full agenda text for item 6.

Minutes:

The public minutes of the Audit & Risk Management Committee held on 31 January 2018 were received.

 

RECEIVED.

 ...  view the full minutes text for item 6.

7.

* Terms of Reference and Frequency of Meetings pdf icon PDF 70 KB

Report of the Town Clerk.

 ...  view the full agenda text for item 7.

Additional documents:

Minutes:

Governors considered the Town Clerk’s report on terms of reference and frequency of meetings. The following was raised:-

 

·         It was noted that a further meeting of the Remuneration Committee may be required during 2017/18.

 

·         The Board agreed with a Governor’s suggestion that the Governance and Effectiveness Committee further consider the terms of reference and any future changes, particularly arising from requirements of the new Office for Students and articles of governance.

 

RESOLVED – That

 

a)        approval be given to the terms of reference of the Board for submission to the Court as set out in the appendix, with further consideration to be given by the Governance and Effectiveness Committee to any future changes, particularly arising from requirements of the new Office for Students; and

 

b)        the frequency of meetings going forward be noted.

 

 

 

 ...  view the full minutes text for item 7.

8.

Outstanding Issues pdf icon PDF 120 KB

Report of the Town Clerk.

 ...  view the full agenda text for item 8.

Minutes:

Governors considered the report of the Town Clerk on outstanding actions and it was noted that Privy Council approval was in the process of being sought for the change to the Board’s quorum.

 

RECEIVED.

 ...  view the full minutes text for item 8.

9.

Principal's General Report pdf icon PDF 79 KB

Report of the Principal.

 ...  view the full agenda text for item 9.

Additional documents:

Minutes:

The Principal’s general report was considered by the Board and the following matters were raised:-

 

·         The Principal informed Governors that the School had hosted the National Music Therapy Conference the previous weekend, attracting 400 attendees, and would host the Reflective Conservatoires Conference during the week.

 

·         Responding to a question on partnerships, the Principal confirmed the intention to look further than the ‘square mile’ with link-ups to the London Borough of Islington and the potential for the City Academies to become genuine ‘feeders’ under discussion.  

 

RECEIVED.

 ...  view the full minutes text for item 9.

10.

Annual Research & Knowledge Exchange Report for 2016/17 pdf icon PDF 22 KB

Report of the Principal.

 ...  view the full agenda text for item 10.

Additional documents:

Minutes:

The Board considered the report of the Principal on the annual research and knowledge exchange report 2016/17.

 

The following matters were raised:-

 

·         The Chairman thanked the Principal for the paper which he felt showed the impressive breadth of work being undertaken.

 

·         Governors were informed that Daniel Kidane (referred to on page 27 of the agenda pack) is a former CYM student.

 

·         In response to comments from a Governor, the Board were informed that consideration was being given to obtaining further research income. It was noted that, in Research Council terms, the School is relatively small. Further updates would be provided to the Board as the research focus is narrowed down.

 

·         Noted that the Corporation’s annual dedicated grant toward research is in the region of £500,000.

 

·         The new Vice Principal, Director of Advancement would be tasked with attracting additional funds for research purposes.

 

·         Governors were told that work is underway to ensure the School’s visability at the Centre for Music with ‘named areas’.   

 

RECEIVED.

 ...  view the full minutes text for item 10.

10a

Annual Efficiency Return pdf icon PDF 80 KB

Report of the Principal. 

 ...  view the full agenda text for item 10a

Additional documents:

Minutes:

With the agreement of the Chairman, the Board considered the late report and further appendices of the Principal on the annual efficiency return.

 

RESOLVED – That the annual efficiency return be approved.

 ...  view the full minutes text for item 10a

11.

Questions on matters relating to the work of the Board

Minutes:

There were no questions on the public section of the agenda.

 ...  view the full minutes text for item 11.

12.

Any other business that the Chairman considers urgent

Minutes:

There were no urgent items of business on the public section of the agenda.

 ...  view the full minutes text for item 12.

13.

Exclusion of the public

MOTION - That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

                                                                                     

 

                                                                                     

 ...  view the full agenda text for item 13.

Minutes:

RESOLVED – That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the remaining items of business on the grounds that they involve the likely disclosure of exempt information as defined in paragraph 3 of Part I of Schedule 12A of the Local Government Act.

 ...  view the full minutes text for item 13.

14.

Non Public Minutes

To agree the non-public minutes of the meeting held on 20 November 2017.

 

 ...  view the full agenda text for item 14.

Minutes:

RESOLVED – That the non-public minutes of the meeting held on 20 November 2017 be approved as a correct record, subject to a minor amendment.

 ...  view the full minutes text for item 14.

15.

* Non Public Minutes of the Finance & Resources Committee

To receive the non-public minutes of the Finance & Resources Committee held on 8 January 2018.

 ...  view the full agenda text for item 15.

Minutes:

The non-public minutes of the Finance & Resources Committee held on 8 January 2018 were received.

 

RECEIVED.

 

 ...  view the full minutes text for item 15.

16.

* Non Public Minutes of the Audit & Risk Management Committee

To receive the non-public minutes of the Audit & Risk Management Committee held on 31 January 2018.  TO FOLLOW

 

 ...  view the full agenda text for item 16.

Minutes:

The non-public minutes of the Audit & Risk Management Committee held on 31 January 2018 were received.

 

RECEIVED.

 ...  view the full minutes text for item 16.

17.

Principal's General Report

Report of the Principal.

 ...  view the full agenda text for item 17.

Minutes:

The Board considered the Principal’s non-public general report.

 

RECEIVED.

 ...  view the full minutes text for item 17.

18.

* Annual Waivers Report 2016/17

Report of the Chamberlain.

 ...  view the full agenda text for item 18.

Minutes:

The Board considered the report of the Chamberlain on annual waivers 2016/17.

 

RECEIVED.

 ...  view the full minutes text for item 18.

19.

Access Monitoring Return 2016/17

Report of the Principal.

 ...  view the full agenda text for item 19.

Minutes:

The Board considered the report of the Principal on the access monitoring return 2016/17.

 

RECEIVED.

 ...  view the full minutes text for item 19.

20.

Student Protection Plan

Report of the Principal.

 ...  view the full agenda text for item 20.

Minutes:

The Board considered the report of the Principal on the student protection plan.

 

RESOLVED – That the recommendations set out in the report be approved.

 ...  view the full minutes text for item 20.

21.

School Risk Register

Report of the Principal.

 ...  view the full agenda text for item 21.

Minutes:

The Board considered the report of the Principal on the School risk register.

 

RECEIVED.

 ...  view the full minutes text for item 21.

22.

* Annual Transparent Approach to Costing (TRAC) Return 2016/17

Report of the Principal.

 ...  view the full agenda text for item 22.

Minutes:

The Board considered the report of the Principal on the annual transparent approach to costing (TRAC) return 2016/17.

 

RECEIVED.

 ...  view the full minutes text for item 22.

23.

* Finance Review

Report of the Principal.

 ...  view the full agenda text for item 23.

Minutes:

The Board considered the report of the Principal on the finance review.

 

RECEIVED.

 

 ...  view the full minutes text for item 23.

24.

Honorary Membership

Report of the Town Clerk.

 ...  view the full agenda text for item 24.

Minutes:

The Board considered and approved a course of action on the report of the Principal on Honorary Membership of the School.

 

RESOLVED

 ...  view the full minutes text for item 24.

25.

Non Public Questions on matters relating to the work of the Board

Minutes:

The Board considered one non-public matter relating to its work.

 ...  view the full minutes text for item 25.

26.

Any other business that the Chairman considers urgent and which the Board agree should be considered whilst the public are excluded

Minutes:

There were no non-public urgent matters.

 ...  view the full minutes text for item 26.

27.

Confidential Minutes

To agree the confidential minutes of the meeting held on 20 November 2017.

 

 ...  view the full agenda text for item 27.

Minutes:

RESOLVED – That the confidential minutes of the meeting held on 20 November 2017 be approved as a correct record.

 ...  view the full minutes text for item 27.

28.

Barbican Centre and Guildhall School of Music and Drama - IT Restructure

Report of Head of Finance and Business Administration.

 ...  view the full agenda text for item 28.

Minutes:

The Board considered a report of the Head of Finance and Business Administration on IT restructure.

 

RESOLVED – That the recommendations set out in the report be approved.

 ...  view the full minutes text for item 28.

 


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