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Venue: Committee Room - 2nd Floor West Wing, Guildhall. View directions

Contact: Martin Newton
tel. no.: 020 7332 3154  Email: martin.newton@cityoflondon.gov.uk

Items
No. Item

1.

Apologies

Minutes:

Apologies were received from Stuart Fraser and Michael Hoffman.

 ...  view the full minutes text for item 1.

2.

Members' declarations under the Code of Conduct in respect of items on the agenda

Minutes:

There were no declarations.

 ...  view the full minutes text for item 2.

3.

Public Minutes pdf icon PDF 84 KB

To agree the public minutes and summary of the meeting held on 24 May 2018.

 

 ...  view the full agenda text for item 3.

Minutes:

The public minutes of the meeting held on 24 May 2018 were approved as a correct record.

 ...  view the full minutes text for item 3.

4.

Public Minutes of the Audit & Risk Management Committee

To receive the public minutes of the Audit & Risk Management Committee held on 6 July 2018. 

 ...  view the full agenda text for item 4.

Minutes:

The public minutes of the Audit & Risk Management Committee held on 6th July were received.

 ...  view the full minutes text for item 4.

5.

Public Minutes of the Remuneration Committee pdf icon PDF 64 KB

To receive the public minutes of the Remuneration Committee held on 12 July 2018. 

 ...  view the full agenda text for item 5.

Minutes:

The public minutes of the Finance & Resources Committee held on 12th July were received.

 ...  view the full minutes text for item 5.

6.

Outstanding Actions pdf icon PDF 46 KB

Report by the Town Clerk.

 ...  view the full agenda text for item 6.

Minutes:

The Board received a Report of the Principal providing an update on recent news and work undertaken by the School.

 

Members began by congratulating staff on the Teaching Excellence Framework (TEF3) gold rating.

 

In response to concerns that the initiative with Islington Council (the Islington Music Education Hub) could result in the unintended consequence of diluting the School’s collaborative London wide CYM work, officers reassured Members that Islington was a good opportunity  Members asked what the

 

 ...  view the full minutes text for item 6.

7.

Principal's Public Report pdf icon PDF 177 KB

Report by the Principal.

 ...  view the full agenda text for item 7.

Minutes:

The Board received a Report of the Principal concerning recent activities and updates at the School.

 

Members began by congratulating the staff on achieving gold in the recent Teaching Excellent Framework (TEF3).

 

A Member asked whether the collaborative work with the London Borough of Islington, in the development of the Islington Music Education Hub could potentially dilute the School’s other London wide CYM collaboration. Officers reassured Members that the work in Islington would provide a useful testbed for future work in the rest of London. Officers would bring a report back to the Board outlining “what worked” and how this could be applied to the rest of London, either via a pan-London approach or borough-by-borough. This had potentially big implications for evaluating under 18s music education in London, which had hitherto, received virtually no rigorous scrutiny. This final point spoke to a wider malaise nationally about the state of music in primary education, the School was doing its bit to help tackle this trend and resources were being mobilised to continue these efforts. A Member encouraged his fellow Board Members to write to their MP stressing the vital role music education provided young pupils.

 

Discussion briefly turned to the Islington Music Leaders Conference in the autumn. A Member asked whether there were sufficient measures and a forum in place for young people to offer feedback, officers responded that this was of critical importance and a platform would in place during and after the conference.

 

A Member commended the School’s recent awards and the continued drive towards enhancing a diverse school community, she did raise two concerns; the danger of “hot housing” young pupils, and whether, building from the earlier discussion around the autumn conference, the School was doing all it could to ensure measures were in place for students to

 ...  view the full minutes text for item 7.

8.

Carbon Reduction KPI pdf icon PDF 96 KB

Report by the Director of Operations and Buildings.

 ...  view the full agenda text for item 8.

Minutes:

Members received a Report of the Director of Operations and Buildings concerning the School’s carbon reduction KPI.

 

Members expressed their concerns about Milton Court’s performance against the original BREAM projections. They asked for a Report to be produced in time for the November meeting of the Board outlining the challenges and how this can be turned around in the future.

 

RESOLVED – that the Board noted the Report.

 

 

 ...  view the full minutes text for item 8.

9.

Assurances: Academic Quality and Standards pdf icon PDF 50 KB

Report by the Principal.

 ...  view the full agenda text for item 9.

Additional documents:

Minutes:

Members received a Report of the Principal concerning academic quality and standards assurance.

 

Officers clarified that the main basis for assurance to the Office for Students (OFS) was due later down the line (December), and this report is an interim measure to ensure the Board was aligned and assured about its responsibilities.

 

Furthermore, officers explained that the learning and teaching strategy was on hold as they needed to resolve where this sit. In addition, the digital strategy is in the process of being set up, officers are liaising with HR currently.

 

Board Members were concerned with the status of marking and moderation; this was due in large part to gaps in the workforce, a succession of individuals had recently departed.

 

Discussion turned to (re) validation, which, officers confirmed, is a standing agenda item for the Programme Leaders’ Group, where the concern remains that a one size fits all approach is not fit for purpose. Members responded that it should be possible to identify high level principles that can be applied across the board (so dance, music, drama etc) and then go down to a granular level to cater for different needs. Members and officers agreed that we weren’t there yet, and a report would come back in November outlining options to go forward.

 

RESOLVED – that the Board received these reports for information and considered the update to the action plan provided sufficient evidence for the Board to be assured about its responsibilities.

 

 

 

 ...  view the full minutes text for item 9.

10.

MA in Training Actors - Closure Strategy pdf icon PDF 39 KB

Report by the Principal.

 ...  view the full agenda text for item 10.

Additional documents:

Minutes:

The Board received a Report of the Principal concerning the MA in Training Actors closure strategy.

 

Board Members asked officers about whether there had been any feedback about the closure from current students on the course, officers responded that they would return to the Board in the autumn with feedback.

 

RESOLVED – that the Board noted the Report.

 ...  view the full minutes text for item 10.

11.

Questions on matters relating to the work of the Board

Minutes:

There were two questions on matters relating to the work of the Board.

 

Safeguarding – officers confirmed that only one safeguarding governor was needed, however it would be useful to have two (as was the case in 2017/18).

 

In response to a query, officers confirmed that staff at the school can individually order IT equipment, this was a legacy issue, that would be discussed at a meeting between the Chairman and the Principal on 7th August.

 

 

 

 ...  view the full minutes text for item 11.

12.

Any other business that the Chairman considers urgent

Minutes:

There was one item of urgent business.

 

The Chairman thanked Stephen Dagg for his sterling contributions since 2015 in his role as Director of CYM National Strategy.

 

The Chairman thanked Helena Gaunt and Christian Burgess for their vital work as vice-principals – they would be sorely missed.

 ...  view the full minutes text for item 12.

13.

Exclusion of the public

MOTION - That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

                                                                                     

 

                                                                                     

 ...  view the full agenda text for item 13.

Minutes:

RESOLVED – That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

 

 

 ...  view the full minutes text for item 13.

14.

Non Public Minutes

To agree the non-public minutes of the meeting held on 24 May 2018.

 

 ...  view the full agenda text for item 14.

Minutes:

The non-public minutes of the meeting held on 24th May were approved as a correct record, subject to one change.

 

 

 

 

 

 ...  view the full minutes text for item 14.

15.

Non Public Minutes of the Audit & Risk Management Committee

To receive the non-public minutes of the Audit & Risk Management Committee held on 6 July 2018. 

 

 ...  view the full agenda text for item 15.

Minutes:

The non-public minutes of the Audit & Risk Management Committee held on 6th July were received.

 

 ...  view the full minutes text for item 15.

16.

Non Public Minutes of the Remuneration Committee

To receive the non-public minutes of the Remuneration Committee held on 12 July 2018. 

 ...  view the full agenda text for item 16.

Minutes:

The non-public minutes of the Finance & Resources Committee held on 12th July were received.

 

 ...  view the full minutes text for item 16.

17.

Principal's Non-Public Report

Report by the Principal.

 ...  view the full agenda text for item 17.

Minutes:

The Board received a non-public Report of the Principal concerning recent activities and updates at the School.

 

 

 ...  view the full minutes text for item 17.

18.

Non Public Questions on matters relating to the work of the Board

Minutes:

There were no questions.

 ...  view the full minutes text for item 18.

19.

Any other business that the Chairman considers urgent and which the Board agree should be considered whilst the public are excluded

Minutes:

There was no other urgent business.

 ...  view the full minutes text for item 19.

 


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