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Venue: Committee Room - 2nd Floor West Wing, Guildhall

Contact: Martin Newton
tel. no.: 020 7332 3154  Email: martin.newton@cityoflondon.gov.uk

Items
No. Item

1.

Apologies

Minutes:

Apologies were received from Sir Andrew Burns, Felicity Chilton, Professor Geoff Crossick, Professor Maria Delgado, Michael Hoffman, Ann Holmes, Andy Taylor and Nicy Roberts.

 

 ...  view the full minutes text for item 1.

2.

Inquoracy and Chairman's Announcements

Minutes:

In the absence of 3 co-opted Governors the Chairman informed the Board that the meeting would be inquorate and, whilst able to consider the agenda items and put forward any views, it would not be possible to approve the minutes of the previous meeting (items 3, 17 and 28), amendment to Board terms of reference (item 6), skills survey actions arising (item 7) and endorsement of the TRAC return (item 19). It was noted that, where appropriate and in cases where the Board was minded to approve recommendations, any immediately required decisions would be progressed under the urgency provisions of Standing Order 41(a).  

 

The Board noted that the Chairman had received a letter from Keith Salway of the Joaninha Trust thanking the School for making accommodation available for their annual award auditions and confirming that this year’s winner was from Royal College of Music.

 

On behalf of the Board, the Chairman congratulated the Principal on her recent Member of the Order of Australia award. The Principal informed Members that the investiture would be at Australia House in March.

 ...  view the full minutes text for item 2.

3.

Members' declarations under the Code of Conduct in respect of items on the agenda

Minutes:

There were no declarations of interest.

 ...  view the full minutes text for item 3.

4.

Public Minutes pdf icon PDF 76 KB

To agree the public minutes and summary of the meeting held on 19 November 2018.

 

 ...  view the full agenda text for item 4.

Minutes:

The Board considered the public minutes of the meeting held on 19 November 2018.

 

Shreela Ghosh asked that her apologies for absence be recorded for this meeting.

 

The formal approval of the minutes would take place at the next Board meeting in May.

 ...  view the full minutes text for item 4.

5.

* Public Minutes of Sub-Committee Meetings pdf icon PDF 56 KB

To receive the public minutes of:-

 

a)    the Finance & Resources Committee held on 12 November 2018; and

b)    the Audit & Risk Management Committee held on 14 November 2018.

 

 ...  view the full agenda text for item 5.

Additional documents:

Minutes:

The public minutes of the Finance & Resources and Audit & Risk Management Committee meetings held in November 2018 were noted.

 ...  view the full minutes text for item 5.

6.

* Outstanding Actions pdf icon PDF 40 KB

Report of the Town Clerk.

 ...  view the full agenda text for item 6.

Minutes:

The Town Clerk’s report on outstanding actions was noted.

 ...  view the full minutes text for item 6.

7.

* Terms of Reference and Dates of Meetings pdf icon PDF 45 KB

Report of Town Clerk.

 ...  view the full agenda text for item 7.

Additional documents:

Minutes:

The Town Clerk’s paper on the Board’s terms of reference was considered and it was noted that the proposed minor amendment would be progressed under the urgency provisions.

 ...  view the full minutes text for item 7.

8.

Skills Survey pdf icon PDF 51 KB

Report of the Town Clerk.

 ...  view the full agenda text for item 8.

Additional documents:

Minutes:

The Town Clerk’s report on the skills survey was noted and the Principal confirmed that comments on this paper had been received from Geoff Crossick regarding further clarification of strength / weaknesses of Board Members’ current skill sets. She said that it was considered that these comments should be considered in more detail with the report accordingly recast and then taken back to the Governance and Effectiveness Committee at its next meeting in April. Governors confirmed that this course of action would be appropriate.

 

In response to a question from a Governor, the Town Clerk undertook to confirm which Board members had not submitted a response to the survey.    

 ...  view the full minutes text for item 8.

9.

Visitor Strategy pdf icon PDF 62 KB

Report of the Assistant Town Clerk and Culture Mile Director.

 ...  view the full agenda text for item 9.

Additional documents:

Minutes:

Governors noted the report of the Assistant Town Clerk and Culture Mile Director on the Visitor Strategy.

 ...  view the full minutes text for item 9.

10.

Principal's Public Report pdf icon PDF 45 KB

Report of the Principal.

 ...  view the full agenda text for item 10.

Additional documents:

Minutes:

The Board considered the Principal’s public report.

 

Governors noted with interest the successful funding bid for remote learning digital work. The Principal confirmed that remote instrumental tuition, booked and paid for on-line, is seen as the ‘direction of travel’ that could be hugely beneficial for satellite and also international students. The Board was also told about the alumni community app, produced by the drama department, that was seen to provide a more interactive experience. 

 ...  view the full minutes text for item 10.

11.

Research and Knowledge Exchange Annual Report 2017/18 pdf icon PDF 41 KB

Report of the Principal.

 ...  view the full agenda text for item 11.

Additional documents:

Minutes:

The Principal reported on the research and knowledge exchange annual report 2017/18 and the Board noted the presentation given.

 

It was noted that Maria Delgado had submitted comments on the item and had particularly welcomed the AHRC application. The Principal told the Board that Maria Delgado’s research expertise would be of great benefit going forward.

 

Discussion turned to the presentation and the Principal said that the School needed to clarify the reference to it as ‘an institute of social impact’ as this was a significant area of focus. Students had shown particular interest in this issue and the intention was to harness the positive energy that arose from it. The Principal confirmed that there was an opportunity to include all departments in the initiative and to bring them together in a co-ordinated and strategic way. A Governor made the point that the ability to show social impact and work with and assist, for example, some of the ‘less glamourous’ schools supported by the CoL would resonate well with current and potential donors.      

 

 

 

 

 

 

 ...  view the full minutes text for item 11.

12.

Barbican Guildhall Creative Alliance Update pdf icon PDF 62 KB

Report of the Principal.

 ...  view the full agenda text for item 12.

Additional documents:

Minutes:

The Principal updated the Board on the Barbican Guildhall creative alliance.

 ...  view the full minutes text for item 12.

13.

Office for Students Prevent Return pdf icon PDF 40 KB

Report of the Principal.

 ...  view the full agenda text for item 13.

Additional documents:

Minutes:

The Board noted the Principal’s paper on the Prevent annual return.

 ...  view the full minutes text for item 13.

14.

* Action between Meetings pdf icon PDF 65 KB

Report of the Town Clerk.

 ...  view the full agenda text for item 14.

Minutes:

The Town Clerk’s report on action between meetings was noted.

 ...  view the full minutes text for item 14.

15.

Questions on matters relating to the work of the Board

Minutes:

There were no questions.

 ...  view the full minutes text for item 15.

16.

Any other business that the Chairman considers urgent

Minutes:

There was no urgent public business.

 ...  view the full minutes text for item 16.

17.

Exclusion of the public

MOTION - That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

                                                                                     

 

                                                                                     

 ...  view the full agenda text for item 17.

Minutes:

The Board noted that under Section 100(A) of the Local Government Act 1972, the remaining items of business would involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

 ...  view the full minutes text for item 17.

18.

Non Public Minutes

To agree the non-public minutes of the meeting held on 19 November 2018.

 

 ...  view the full agenda text for item 18.

Minutes:

The non-public minutes of the meeting held on 19 November 2018 were noted.

 ...  view the full minutes text for item 18.

19.

* Non Public Minutes of Sub-Committee Meetings

To receive the non-public minutes of:-

 

a)    the Finance & Resources Committee held on 12 November 2018; and

b)    the Audit & Risk Management Committee held on 14 November 2018.

 

 

 ...  view the full agenda text for item 19.

Minutes:

The non-public minutes of the Finance & Resources and Audit & Risk Management Committee meetings held in November 2018 were noted.

 

 ...  view the full minutes text for item 19.

20.

Annual Transparent Approach to Costing (TRAC) Return reporting for Academic Year 2017/18

Report of the Principal.

 ...  view the full agenda text for item 20.

Minutes:

The Principal reported on the submission of the TRAC return for 2017/18.

 ...  view the full minutes text for item 20.

21.

Waiver Report: Steinway Lease Agreement

Report of the Head of Music Administration, Music.

 ...  view the full agenda text for item 21.

Minutes:

The Board noted the Principal’s waiver report on the Steinway lease agreement.

 ...  view the full minutes text for item 21.

22.

Estates Strategy

Report of the Principal.

 ...  view the full agenda text for item 22.

Minutes:

Governors had before them the Principal’s paper on the estates strategy.

 ...  view the full minutes text for item 22.

23.

Principal's Non Public Report

Report of the Principal.

 ...  view the full agenda text for item 23.

Minutes:

The Principal presented her non-public report.

 ...  view the full minutes text for item 23.

24.

Standing Order 40

Minutes:

Governors agreed to continue after the usual 2 hour guillotine for business.  

 ...  view the full minutes text for item 24.

25.

Brexit Update

Report of the Principal. 

 ...  view the full agenda text for item 25.

Minutes:

Members considered the Principal’s report on the School’s Brexit planning.

 ...  view the full minutes text for item 25.

26.

Access Monitoring

Report of the Principal.

 ...  view the full agenda text for item 26.

Minutes:

The Principal reported on access monitoring.

 ...  view the full minutes text for item 26.

27.

* Management Information Dashboard

Report of the Principal.

 ...  view the full agenda text for item 27.

Minutes:

Governors considered the Principal’s report on the management information dashboard 2018/19 (period 9).

 ...  view the full minutes text for item 27.

28.

Non Public Questions on matters relating to the work of the Board

Minutes:

There were no non-public questions.

 ...  view the full minutes text for item 28.

29.

Any other business that the Chairman considers urgent and which the Board agree should be considered whilst the public are excluded

Minutes:

There was one urgent item of business raised.

 ...  view the full minutes text for item 29.

30.

Confidential Minutes

To agree the confidential minutes of the meeting held on 19 November 2018.

 

 ...  view the full agenda text for item 30.

Minutes:

The confidential minutes of the meeting held on 19 November 2018 were noted.

 ...  view the full minutes text for item 30.

 


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