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Venue: Committee Room - 2nd Floor West Wing, Guildhall

Contact: Martin Newton
tel. no.: 020 7332 3154  Email: martin.newton@cityoflondon.gov.uk

Items
No. Item

1.

The Chair

Minutes:

It was moved by Deputy Michael Cassidy, duly seconded and

 

RESOLVED – That Alderman William Russell takes the Chair prior to the election of a Chairman. 

 ...  view the full minutes text for item 1.

2.

Apologies

Minutes:

Apologies for absence were received from John Chapman, Michael Hoffman and Jeremy Mayhew.

 ...  view the full minutes text for item 2.

3.

Members' declarations under the Code of Conduct in respect of items on the agenda

Minutes:

There were no declarations of interest.

 ...  view the full minutes text for item 3.

4.

* Order of the Court of Common Council pdf icon PDF 70 KB

To receive the Order of the Court of Common Council, 25 April 2019, appointing the Board and approving its terms of reference.

 ...  view the full agenda text for item 4.

Minutes:

The Board noted the Order of the Court of Common Council appointing the Board and approving its terms of reference.

 

RECEIVED.

 ...  view the full minutes text for item 4.

5.

Election of the Chairman

To appoint a Chairman in accordance with Standing Order No. 29.

 ...  view the full agenda text for item 5.

Minutes:

The Town Clerk read the names of those Members eligible to stand as Chairman for the ensuing year. Vivienne Littlechild being the only Member putting themselves forward for the office, it was

 

RESOLVED – That Vivienne Littlechild be elected as Chairman of the Board of Governors for the ensuing year. 

 

Upon taking her seat, the Chairman thanked Governors for her election, also welcoming George Abrahams to his first meeting.

 

 ...  view the full minutes text for item 5.

6.

Election of the Deputy Chairman

To appoint a Deputy Chairman in accordance with Standing Order No. 30.

 ...  view the full agenda text for item 6.

Minutes:

The Town Clerk read the names of those Members eligible to stand as Deputy Chairman for the ensuing year. Graham Packham being the only Member putting themselves forward for the office, it was

 

RESOLVED – That Graham Packham be elected as Deputy Chairman of the Board of Governors for the ensuing year. 

 

Upon taking his seat, the Deputy Chairman thanked Governors for his election.

 

 ...  view the full minutes text for item 6.

7.

Public Minutes pdf icon PDF 76 KB

To agree the public minutes and summary of the meetings held on 19 November 2018 and 18 February 2019.

 

 ...  view the full agenda text for item 7.

Additional documents:

Minutes:

RESOLVED – That the public minutes of the meetings held on 19 November 2018 and 18 February 2019 be approved as a correct record.

 ...  view the full minutes text for item 7.

8.

* Public Minutes of Committee meetings pdf icon PDF 92 KB

To receive the public minutes of the following meetings:-

 

Governance and Effectiveness – 1 April 2019

Audit and Risk Management – 16 April 2019

Finance and Resources – 29 April 2019 

Remuneration and Nominations – 29 April 2019 

 ...  view the full agenda text for item 8.

Additional documents:

Minutes:

The public minutes of the Governance and Effectiveness Committee (1 April 2019), Audit and Risk Management Committee (16 April 2019), Finance and Resources Committee (29 April 2019) and Remunerations and Nominations Committee (29 April 2019) were received.

 

The minutes of the Finance and Resources Committee and Remunerations and Nominations Committee were considered as late items with the agreement of the Chairman.

 

RECEIVED.

 ...  view the full minutes text for item 8.

9.

Appointment of Committees, etc for 2019/20 pdf icon PDF 96 KB

Report of the Town Clerk.

 ...  view the full agenda text for item 9.

Additional documents:

Minutes:

The Board had before them the Town Clerk’s report on the appointment of committees, working groups for 2019/20. After discussion it was

 

RESOLVED – That

 

(a)  the terms of reference of the Capital Projects Strategic Working Group be amended, to provide for that Working Group to co-opt appropriate persons, and that the chairmanship may also be taken by such a person without residential or electoral interest in the Barbican Estate;

 

(b)  the quorum for each of the Board’s committees be set at three persons;

 

(c)   an additional meeting of the Governance and Effectiveness Committee be convened by the Town Clerk, before the next meeting of the Board, to consider a report of the Principal on higher education governance matters and the chairmanship of the Board’s Audit and Risk Management Committee;

 

(d)  proposed minor revisions to the terms of reference of the Remuneration and Nominations Committee, as agreed by that Committee at its 29 April 2019 meeting, be considered by the Board at its next meeting; and  

 

(e)  the following appointments be made to the Board’s committees and working groups for 2019/20:-

 

Audit and Risk Management Committee

Marianne Fredericks (Chairman)

Randall Anderson   

John Chapman   

Ann Holmes (until further appointment of co-opted member(s))  

 

Finance and Resources Committee

Vivienne Littlechild  (Chairman) 

Graham Packham  (Deputy Chairman) 

George Abrahams   

Professor Geoffrey Crossick   

Lew Hodges (co-opted)  

Michael Hoffman   

 

Governance & Effectiveness Committee

Professor Geoffrey Crossick   

Professor Maria Delgado   

Marianne Fredericks   

Michael Hoffman   

Ann Holmes   

Vivienne Littlechild

Graham Packham   

Lynne Williams   

 

Reference Sub

Vivienne Littlechild  (Chairman) 

Graham Packham  (Deputy Chairman) 

Randall Anderson   

Michael Hoffman 

 

Remuneration and Nominations Committee

Randall Anderson   

John Chapman   

Marianne Fredericks   

Shreela Ghosh   

Michael Hoffman   

Vivienne Littlechild   

Graham Packham   

Andy Taylor

 

Academic Assurances Working Group

Professor Geoff Crossick

Professor Maria Delgado 

Anne Holmes

Katharine Lewis

Vivienne Littlechild

Graham Packham

Lynne Williams

SU President

 

Capital Projects

 ...  view the full minutes text for item 9.

10.

Order of Business

Minutes:

The Board agreed to vary the order of business to first consider items for decision 10 (public), 17, 21, 22, 25 (non public) and 28 (confidential) before returning to consider the remainder of public and non public business for information.

 

RESOLVED – That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the non public and confidential items of business on the grounds that they involve the likely disclosure of exempt information as defined in paragraphs 1 and 3 of Part I of Schedule 12A of the Local Government Act.

  

 ...  view the full minutes text for item 10.

11.

+ Instrument and Articles of Governance pdf icon PDF 58 KB

Report of the Principal. 

 ...  view the full agenda text for item 11.

Additional documents:

Minutes:

With the agreement of the Chairman, the Board considered the Principal’s late report on amendments to the Instrument and Articles of Government.

 

RESOLVED – That the Board recommends the Court of Common Council to approve the amendments to the Instrument and Articles of Government to remove references to the Privy Council and HEFCE and to maximise the opportunity for the student interest to be represented at every Board meeting. 

 

The Board then went into non public session.   

 ...  view the full minutes text for item 11.

12.

Non Public Minutes

To agree the non public minutes and summary of the meetings held on 19 November 2018 and 18 February 2019.

 

 

 

 

 ...  view the full agenda text for item 12.

Minutes:

RESOLVED – That the non-public minutes of the meetings held on 19 November 2018 and 18 February 2019 be approved as a correct record.

 ...  view the full minutes text for item 12.

13.

+ Latest Guildhall School Budget Report - 2019/20

Report of the Principal.

 ...  view the full agenda text for item 13.

Minutes:

With the agreement of the Chairman, Governors considered the late revised report of the Principal on the latest School budget 2019/20.

 ...  view the full minutes text for item 13.

14.

+ Tuition Fees

Report of the Principal. 

 ...  view the full agenda text for item 14.

Minutes:

With the agreement of the Chairman, the Board considered the late report of the Principal on the higher education tuition fee schedule for 2020.

 ...  view the full minutes text for item 14.

15.

+ Recommendations for Fellowships and Honorary Fellowships

Report of the Principal.

 ...  view the full agenda text for item 15.

Minutes:

The Principal reported to the Board on recommendations for Fellowships and Honorary Fellowships 2018/19.

 

 

 

 ...  view the full minutes text for item 15.

16.

+ Confidential Minutes

To agree the confidential minutes of the meeting held on 19 November 2018.

 ...  view the full agenda text for item 16.

Minutes:

RESOLVED  - That the confidential minutes of the meeting held on 19 November 2018 be approved as a correct record.

 

The meeting then returned to public session.

 

 ...  view the full minutes text for item 16.

17.

* Dates of Meetings pdf icon PDF 43 KB

Report of the Town Clerk.

 ...  view the full agenda text for item 17.

Minutes:

The Board noted the Town Clerk’s report on dates of Board and committee meetings in 2019.

 

RECEIVED.

 ...  view the full minutes text for item 17.

18.

Outstanding Actions pdf icon PDF 44 KB

Report of the Town Clerk.

 ...  view the full agenda text for item 18.

Minutes:

The Town Clerk updated the Board on outstanding actions.

 

RECEIVED.

 ...  view the full minutes text for item 18.

19.

Principal's Public Report pdf icon PDF 44 KB

Report of the Principal. 

 ...  view the full agenda text for item 19.

Additional documents:

Minutes:

With the Chairman’s agreement, the Board considered the Principal’s late public report.

 

A Governor raised the issue of the survey of the School’s space usage and made the point that the 65% figure would be considered appropriate in many organisations. Other members asked the Principal to let Governors know if they could be of assistance in helping to resolve the accommodation matter.

 

During further discussion, a Governor raised the issue of delay to the appointment of a Quality Assurance Officer (Programme Development). It was noted that this appointment had been delayed for a number of reasons. In response to a question asked, the Principal also undertook to confirm whether the School had responded to the consultation on the knowledge exchange concordat.

 

RECEIVED – with the Board confirming that the interim report on academic assurances annexed to the report provided assurance that academic governance continued to be effective.  

 

 

 ...  view the full minutes text for item 19.

20.

* Urgent Action taken between Meetings pdf icon PDF 46 KB

Report of the Town Clerk.

 ...  view the full agenda text for item 20.

Minutes:

The Board noted the Town Clerk’s report on urgent action taken between meetings.

 

RECEIVED.

 ...  view the full minutes text for item 20.

21.

Questions on matters relating to the work of the Board

Minutes:

There were no questions.

 ...  view the full minutes text for item 21.

22.

Any other business that the Chairman considers urgent

Minutes:

There was no other urgent public business.

 ...  view the full minutes text for item 22.

23.

Exclusion of the public

MOTION - That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the remaining items of business on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

                                                                                     

 

                                                                                     

 ...  view the full agenda text for item 23.

Minutes:

The Board again moved into non public session for the remainder of the meeting.

 ...  view the full minutes text for item 23.

24.

* Non Public Minutes of Committee meetings

To receive the non public minutes of the following meetings:-

 

Audit and Risk Management – 16 April 2019

Finance and Resources – 29 April 2019 

Remuneration and Nominations – 29 April 2019 

 

 ...  view the full agenda text for item 24.

Minutes:

The non-public minutes of the Audit and Risk Management Committee (16 April 2019), Finance and Resources Committee (29 April 2019) and Remuneration and Nominations Committee (29 April 2019) were received.

 

The minutes of the Finance and Resources Committee and Remunerations and Nominations Committee were considered as late items with the agreement of the Chairman.

 

 ...  view the full minutes text for item 24.

25.

Principal's Non Public Report and Brexit Update

Report of the Principal. 

 ...  view the full agenda text for item 25.

Minutes:

With the agreement of the Chairman, the Board considered the Principal’s late non public report.

 

 ...  view the full minutes text for item 25.

26.

Business Case for a New Building

Report of the Vice Principal and Director of Advancement

 ...  view the full agenda text for item 26.

Minutes:

The Board had considered the Principal’s revised business case for acquisition of a new building as part of discussions on the previous item. 

 ...  view the full minutes text for item 26.

27.

+ Finance Review

Report of the Principal. 

 ...  view the full agenda text for item 27.

Minutes:

With the agreement of the Chairman, the Board considered the late report of the Principal on the School Management Information ‘Dashboard’ 2018/19 – March 2019 (period 12).

 

 ...  view the full minutes text for item 27.

28.

CoL Fundamental Review

Report of the Vice Principal and Director of Advancement.  TO FOLLOW

 ...  view the full agenda text for item 28.

Minutes:

The Board considered an oral report of the Principal and the Chamberlain on the CoL fundamental review.

 ...  view the full minutes text for item 28.

29.

Standing Order No. 40

Minutes:

The Board agreed to consider the remaining items of business after the usual 2 hour duration for meetings.

 ...  view the full minutes text for item 29.

30.

Non Public Questions on matters relating to the work of the Board

Minutes:

There were two non public matters raised.

 ...  view the full minutes text for item 30.

31.

Any other business that the Chairman considers urgent and which the Board agree should be considered whilst the public are excluded

Minutes:

There were no further urgent non public matters.

 ...  view the full minutes text for item 31.

 


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