Agenda and minutes

Venue: Committee Rooms, 2nd Floor, West Wing, Guildhall

Contact: Angela Roach
tel. no.: 020 7332 3685  Email: angela.roach@cityoflondon.gov.uk

Items
No. Item

1.

Apologies

Minutes:

Apologies were received from Deputy Catherine McGuinness, Hugh Morris, Deputy Doug Barrow, The Rt Hon the Lord Mayor Alderman Charles Bowman, Deputy the Revd Stephen Haines, Deputy Alastair Moss and Deputy Tom Sleigh.

 

Sir Mark Boleat was in the Chair.

 ...  view the full minutes text for item 1.

2.

Members Declarations Under the Code of Conduct in Respect of Items on the Agenda

Minutes:

There were no declarations.

 ...  view the full minutes text for item 2.

3.

Minutes

To consider minutes as follows:-

 ...  view the full agenda text for item 3.

Minutes:

3a

To agree the public minutes of the meeting held on 22 February 2018. pdf icon PDF 389 KB

Minutes:

The minutes of the meeting held on 22 February 2018 were approved.

 ...  view the full minutes text for item 3a

3b

To note the draft public minutes of the Projects Sub-Committee meeting held on 14 February 2018. pdf icon PDF 172 KB

Minutes:

The draft public minutes of the Projects Sub-Committee meeting held on 14 February 2018 were noted.

 ...  view the full minutes text for item 3b

3c

To note the draft public minutes of the Courts Sub-Committee meeting held on 19 February 2018. pdf icon PDF 183 KB

Minutes:

The draft minutes of the Courts Sub-Committee meeting held on 19 February 2018 were noted.

 ...  view the full minutes text for item 3c

3d

To note the draft public minutes of the Public Relations and Economic Development Sub-Committee meeting held on 26 February 2018 and consider the recommendation referred to in Item 7 pdf icon PDF 197 KB

Minutes:

The draft public minutes of the Public Relations and Economic Development Sub-Committee meeting held on 26 February 2018 were noted.

 

Members considered a recommendation therein regarding Party Conferences and,

 

RESOLVED, that

 

·         the City Corporation continue hosting events at the Liberal Democrat, Labour, Conservative and SNP Conferences, and

 

·         the City Corporation organise a set number of events tailored to each party conference as detailed in the report considered by the Public Relations and Economic Development Sub-Committee.

 ...  view the full minutes text for item 3d

4.

Committee Terms of Reference and Compositions pdf icon PDF 165 KB

Report of the Town Clerk.

 ...  view the full agenda text for item 4.

Additional documents:

Minutes:

Members considered a report of the Town Clerk regarding Committee Terms of Reference and Compositions. The Chairman noted that the term ‘elected Member of the Court of Common Council’ detailed in the proposed amendments to the City Bridge Trust Committee’s terms of reference was meaningless given all Members of the Court were elected.

 

RESOLVED, that no changes to the Policy and Resources Committee’s terms of reference were necessary; and that the following amendments be put forward to the Court of Common Council for approval,

 

·         the appointment of an additional Member to serve on the Audit and Risk Management Committee, to widen the pool of Members who might be interested in serving as Deputy Chairman and Chairman;

 

·         the election a second Deputy Chairman of the Audit and Risk Management Committee from amongst its external Members and, if supported, the approval of the Court of Common Council be given for Standing Order No. 30 to be amended to reflect this;

 

  • up to two external persons being co-opted by the City Bridge Trust with relevant experience and skills, selected through a fair and transparent process determined by the Committee; and

 

·         the amendments to the terms of reference of the City Bridge Trust, Culture, Heritage and Libraries, Finance, Markets and Investment Committees as set out in the report and in the relevant appendices, except for the term ‘elected Members of the Court of Common Council’ regarding the City Bridge Trust, which should simply read ‘Members of the Court of Common Council’.

 

 

 ...  view the full minutes text for item 4.

5.

Potential Remuneration of Members and Changes to Timing of Meetings - Results of Surveys pdf icon PDF 336 KB

Report of the Town Clerk.

 ...  view the full agenda text for item 5.

Minutes:

Members considered a report of the Town Clerk regarding potential remuneration of Members and changes to timings of meetings, alongside the results of Member surveys and the following points were made.

 

·         The Chairman noted the clear desire of Members to leave standard committee meeting times unchanged, and added that, nevertheless, committees remained free to change the times of their meetings should they wish to do so.

 

·         A Member noted that the Community and Children’s Services Committee had recently piloted an early morning meeting, which had allowed Members to attend who ordinarily found mid-morning or early afternoon meetings difficult to attend but that other members who normally attended meetings had been unable to do so.

 

·         The Chairman noted that there was a general view expressed in the surveys that remuneration of Members was not seen to be appropriate, but that in his view the recommendation for a review of the financial loss scheme was welcome, given that prospective candidates for election to the Court of Common Council should not be deterred from standing for election for any reason. He did not feel, however, that an independent review of the Financial Loss Scheme was necessary and moreover that any such review could be combined with a review of what assistance could be afforded to Members to support them in conducting their duties as elected Members of the City of London Corporation. 

 

·         Members concurred and suggested the formation of a Members Working Party to review the issue of financial assistance and the Member Financial Loss Scheme. Membership should include Members of the Policy and Resources Committee and other Members of the Court of Common Council.

 

RESOLVED, that Members

 

·         Note the result of the surveys;

 

·         agree that the timing of meetings should remain unchanged, it being noted that a committee could, if it

 ...  view the full minutes text for item 5.

6.

Common Hall: Election of Lord Mayor 2019 pdf icon PDF 204 KB

Report of the Town Clerk.

 ...  view the full agenda text for item 6.

Minutes:

Members considered a report of the Town Clerk regarding Common Hall: Election of Lord Mayor 2019. Members were supportive of moving the date of Common Hall to 2 October 2019 to ensure there was no clash with Rosh Hashanah but requested that the Town Clerk draw up some further guidelines for considering future clashes with religious festivals.

 

RESOLVED, that Members recommend to the Court of Common Council that Common Hall 2019 be scheduled for 2 October 2019.

 ...  view the full minutes text for item 6.

7.

Review of the Central Grants Programme pdf icon PDF 104 KB

Report of the Chief Grants Officer.

N.B. Appendix 2 is in the non-public section of the agenda.

 ...  view the full agenda text for item 7.

Additional documents:

Minutes:

Members considered a report of the Chief Grants Officer regarding a review of the Central Grants Programme (CGP) and noted that it had been considered and approved by the Resource Allocation Sub-Committee earlier that day.

 

RESOLVED, that Members,

 

·         Agree that the CGP is implemented on a permanent basis with effect from 1 April 2018.

 

·         Agree that the City’s Cash contribution available to the Central Grants Unit (CGU) for distribution in grants should be uplifted to £250,000 on an ongoing basis, being an uplift of £91,000 for 2018/19.

 

·         Note the uplift of £10,000 applied to operating costs of the CGU for 2018/19 and agree that the CGU continue to charge a proportionate management fee to charities that fall under the programme.

 

·         Agree to delegate authority to the Town Clerk, in consultation with the Chairman and Deputy Chairman of the Finance Committee, to approve that any underspends on other grant budgets held within City’s Cash be considered for transfer to the CGU for equal allocation to the three City’s Cash funding themes or to be allocated for specific charitable purposes elsewhere.

 

 ...  view the full minutes text for item 7.

8.

Final Departmental Business Plans 2018/19 - Economic Development Office, Remembrancer's Office, Corporate and Member Services pdf icon PDF 151 KB

Joint Report of the Town Clerk, Remembrancer and Director of Economic Development.

 ...  view the full agenda text for item 8.

Additional documents:

Minutes:

Members considered a joint report of the Director of Economic Development, the Remembrancer and the Town Clerk regarding Final Departmental Business Plans 2018/19 for the Economic Development Office, Remembrancer’s Office and Town Clerk’s Department (Corporate and Member Services). A Member welcomed the new concise format of Departmental Business Plans.

 

RESOLVED, that Members approve the final high-level business plans for 2018/19 for the Economic Development Office, the Remembrancer’s Office and the Town Clerk’s Department (Corporate and Member Services).

 

 ...  view the full minutes text for item 8.

9.

Museum of London Relocation Project - City of London Member Representation on the New Museum Board pdf icon PDF 203 KB

Report of the Assistant Town Clerk & Culture Mile Director.

 ...  view the full agenda text for item 9.

Minutes:

Members considered a report of the Assistant Town Clerk & Culture Mile Director regarding the Museum of London Relocation Project – City of London Member Representation of the New Museum Board.

 

RESOLVED, that Members agree the appointment of three Members to the New Museum Board as observers, with one Member to be nominated by the Chairman of the Policy & Resources Committee and two by the Chairman of the Capital Buildings Committee.

 

 ...  view the full minutes text for item 9.

10.

Resolution of the Police Committee - Business Rate Premium 2019/20 pdf icon PDF 69 KB

Resolution from the Police Committee meeting held on 25 January 2018, together with a note from the Commissioner of the City of London Police.

 ...  view the full agenda text for item 10.

Additional documents:

Minutes:

The Town Clerk noted that this item had been withdrawn.

 ...  view the full minutes text for item 10.

11.

Resolution of the Licensing Committee - Potential Reporting Tool for JCCR pdf icon PDF 59 KB

Resolution from the Licensing Committee meeting held on 7 February 2018.

 ...  view the full agenda text for item 11.

Minutes:

Members considered a resolution of the Licensing Committee regarding a potential reporting tool for the Joint Contact and Control Centre (JCCR). The Assistant Town Clerk & Culture Mile Director noted that he would factor the request made by the Licensing Committee into work currently being undertaken on implementing the JCCR and report back to Members accordingly.

 

RESOLVED, that the resolution of the Licensing Committee be received.

 ...  view the full minutes text for item 11.

12.

Policy Initiatives Fund and Committee Contingency pdf icon PDF 69 KB

Report of the Chamberlain.

 ...  view the full agenda text for item 12.

Additional documents:

Minutes:

Members considered a report of the Chamberlain regarding the Policy Initiatives Fund and Committee Contingency. The Deputy Chamberlain noted that the figure for Sponsorship of Chemistry Club City 2018/19 was in fact £30,000 as £10,000 had been drawn down in 2017/18.

 

RESOLVED, that the report be received.

 ...  view the full minutes text for item 12.

13.

Outcomes of Sir Michael Snyder's visit to India pdf icon PDF 92 KB

Report of the Director of Economic Development.

 ...  view the full agenda text for item 13.

Minutes:

Members considered a report of the Director of Economic Development regarding the outcomes of Sir Michael Snyder’s visit to India.

 

RESOLVED, that the report be received.

 ...  view the full minutes text for item 13.

14.

QUESTIONS ON MATTERS RELATING TO THE WORK OF THE COMMITTEE

Minutes:

Use of City of London Corporation Property for Party Political Purposes

In response to a question from Deputy Joyce Nash, the Town Clerk confirmed that there had been no change in policy and that Members were not permitted to use, improperly, City of London Corporation property for party political purposes. He committed to issuing advice to Members regarding the policy concerned.

 

General Data Protection Regulations (GDPR)

In response to a question from Andrew McMurtrie, the Town Clerk confirmed that a report on GDPR and the use of City of London Corporation email by Members would be submitted to the April 2018 meeting for consideration.

 ...  view the full minutes text for item 14.

15.

ANY OTHER BUSINESS THAT THE CHAIRMAN CONSIDERS URGENT

Minutes:

There was no other business.

 ...  view the full minutes text for item 15.

16.

Exclusion of the Public

MOTION - That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of the Schedule 12A of the Local Government Act.

 ...  view the full agenda text for item 16.

Minutes:

RESOLVED, that under Section 100 (A) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Act.

 ...  view the full minutes text for item 16.

17.

Non-Public Minutes

To consider non-public minutes of meetings as follows:-

 ...  view the full agenda text for item 17.

Minutes:

17a

To agree the non-public minutes of the meeting held on 22 February 2018.

Minutes:

The non-public minutes of the meeting held on 22 February 2018 be approved.

 ...  view the full minutes text for item 17a

17b

To note the draft non-public minutes of the Projects Sub-Committee meeting held on 14 February 2018.

Minutes:

The draft non-public minutes of the Projects Sub-Committee meeting held on 14 February 2018 were noted.  

 ...  view the full minutes text for item 17b

17c

To note the draft non-public minutes of the Courts Sub-Committee meeting held on 19 February 2018 and considered the recommendation referred to in item no. 12.

Minutes:

The draft non-public minutes of the Courts Sub-Committee meeting held on 19 February 2018 were noted.

 

Members considered the recommendation outlined therein at Item 12.

 ...  view the full minutes text for item 17c

18.

Non-Public Appendix - Review of Central Grants Programme

Non-Public Appendix - Review of Central Grants Programme.

 ...  view the full agenda text for item 18.

Minutes:

The non-public appendix of Item 7 - Review of the Central Grants Programme was noted.

 ...  view the full minutes text for item 18.

19.

Centre for Music - Progress Report

Joint Report of the Managing Director, Barbican Centre and the City Surveyor.

 ...  view the full agenda text for item 19.

Minutes:

Members considered a joint progress report of the Managing Director, Barbican Centre and the City Surveyor regarding the Centre for Music.

 ...  view the full minutes text for item 19.

20.

Project Funding Update

Report of the Chamberlain.

N.B. this report will have been considered by the Resource Allocation Sub-Committee earlier this day.

 ...  view the full agenda text for item 20.

Minutes:

Members considered an update report of the Chamberlain regarding Project Funding and noted that it had been considered and approved by the Resource Allocation Sub-Committee earlier that day.

 

 ...  view the full minutes text for item 20.

21.

Northern Ireland National Citizenship Scheme

Report of the Town Clerk.

 ...  view the full agenda text for item 21.

Minutes:

Members considered a report of the Town Clerk regarding the Northern Ireland National Citizenship Scheme.

 ...  view the full minutes text for item 21.

22.

Police National Enabling Programme - Accountable Body

Report of the Commissioner of the City of London Police.

 ...  view the full agenda text for item 22.

Minutes:

Members considered a report of the Commissioner of City Police regarding the Police National Enabling Programme – Accountable Body.

 ...  view the full minutes text for item 22.

23.

DECISIONS TAKEN UNDER DELEGATED AUTHORITY OR URGENCY POWERS

Report of the Town Clerk.

 ...  view the full agenda text for item 23.

Minutes:

Members considered a report of the Town Clerk regarding decisions taken under delegated authority or urgency powers.

 ...  view the full minutes text for item 23.

24.

QUESTIONS ON MATTERS RELATING TO THE WORK OF THE COMMITTEE

Minutes:

There were no questions.

 ...  view the full minutes text for item 24.

25.

ANY OTHER BUSINESS THAT THE CHAIRMAN CONSIDERS URGENT AND WHICH THE COMMITTEE AGREE SHOULD BE CONSIDERED WHILST THE PUBLIC ARE EXCLUDED.

Minutes:

25a

UK - China Green Finance Institute

Report of the Director of Economic Development.

 ...  view the full agenda text for item 25a

Minutes:

Members considered a late report of the Director of Economic Development regarding the UK – China Green Finance Institute.

 ...  view the full minutes text for item 25a

25b

Appendix 2 - Museum of London Relocation Project - City of London Member Representation on the New Museum Board

To receive the non-public appendix of Item 9 - Museum of London Relocation Project - City of London Member Representation on the New Museum Board.

 ...  view the full agenda text for item 25b

Minutes:

Members noted the non-public appendix of Item 9 – Museum of London Relocation Project – City of London Member Representation on the New Museum Board.

 ...  view the full minutes text for item 25b