Agenda and minutes

Venue: Committee Rooms, 2nd Floor, West Wing, Guildhall

Contact: Gregory Moore
tel. no.: 020 7332 1399  Email: gregory.moore@cityoflondon.gov.uk

Items
No. Item

1.

Apologies

Minutes:

Apologies were received from Deputy Keith Bottomley, the Rt Hon The Lord Mayor Alderman Peter Estlin, Anne Fairweather, Deputy Joyce Nash, and Alderman William Russell.

 

 ...  view the full minutes text for item 1.

2.

Members Declarations Under the Code of Conduct in Respect of Items on the Agenda

Minutes:

Randall Anderson declared an interest in respect of items 9 and 10 by virtue of having a client who worked with the Impact Investing Institute.

 ...  view the full minutes text for item 2.

3.

Minutes

To consider minutes as follows:-

 ...  view the full agenda text for item 3.

Minutes:

3a

To agree the public minutes of the Policy and Resources Committee meeting held on 19 September 2019. pdf icon PDF 112 KB

Minutes:

a)        The minutes of the meeting of the Policy and Resources Committee held on 19 September 2019 were approved.

 

 ...  view the full minutes text for item 3a

3b

To note the draft public minutes of the Public Relations and Economic Development Sub-Committee meeting held on 10 September 2019. pdf icon PDF 82 KB

Minutes:

b)        The draft public minutes of the meeting of the Public Relations and Economic Development Sub-Committee held on 10 September 2019 were noted.

 

 ...  view the full minutes text for item 3b

3c

To note the draft public minutes of the Projects Sub-Committee meeting held on 20 September 2019. pdf icon PDF 84 KB

Minutes:

c)         The public minutes of the meeting of the Projects Sub-Committee held on 20 September 2019 were noted.

 

 ...  view the full minutes text for item 3c

4.

Resolution from the Livery Committee pdf icon PDF 54 KB

To consider a resolution of the Livery Committee.

 ...  view the full agenda text for item 4.

Minutes:

A resolution of the Livery Committee, dated 11 September 2019, was noted. The Chair advised that this matter would be considered together with other such items through the Fundamental Review process but was pleased to note that pro bono support had been procured in the interim.

 

RECEIVED.

 ...  view the full minutes text for item 4.

5.

Resolution from the Establishment Committee pdf icon PDF 38 KB

To consider a resolution from the Establishment Committee.

 ...  view the full agenda text for item 5.

Minutes:

The Committee received a resolution of the Establishment Committee, dated 5 September 2019, together with an explanatory note which was tabled by the Chair of the Establishment Committee.

 

Following discussion, it was agreed that it would not be suitable to seek to impose appraisal arrangements across committees; however, the Establishment Committee was welcome to undertake such a process itself, should it so wish.

 

RECEIVED.

 

 ...  view the full minutes text for item 5.

6.

International Holocaust Remembrance Alliance (IHRA) Definition on Anti-Semitism pdf icon PDF 86 KB

Report of the Town Clerk.

 ...  view the full agenda text for item 6.

Minutes:

The Committee considered a report of the Town Clerk proposing the adoption of the International Holocaust Remembrance Alliance (IHRA) Definition on Anti-Semitism.

 

RESOLVED: That, subject to the concurrence of the Court of Common Council, Members:-

1.         Approve the adoption of the IHRA definition of anti-Semitism, including the agreed working examples, as set out in Appendix 1.

2.         Agree the inclusion of the IHRA definition and working examples within the Members’ and Officers’ Codes of Conduct.

 ...  view the full minutes text for item 6.

7.

Revised China Market Strategy pdf icon PDF 73 KB

Report of the Director of Innovation & Growth.

NB – to be read in conjunction with the non-public appendix at Item 20.

 ...  view the full agenda text for item 7.

Additional documents:

Minutes:

The Committee considered a report of the Director of Innovation & Growth presenting a revised China Market Strategy.

 

RESOLVED: That the updated City of London Corporation China Strategy be approved as set out at Annex A.

 ...  view the full minutes text for item 7.

8.

Attendance at UK-China Pension Fund Forum and Shenzhen International Finance EXPO pdf icon PDF 54 KB

Report of the Director of Innovation & Growth.

 

 ...  view the full agenda text for item 8.

Minutes:

This item was withdrawn.

 ...  view the full minutes text for item 8.

9.

Nomination to the Board of the Impact Investing Institute pdf icon PDF 59 KB

Report of the Director of Innovation & Growth.

 

 ...  view the full agenda text for item 9.

Minutes:

The Committee considered a report of the Director of Innovation & Growth proposing the appointment of Nicholas Bensted-Smith to the Board of the Impact Investing Institute (III).

 

RESOLVED: That:-

1.    Nicholas Bensted-Smith be nominated as the COLC appointee to the III Board, the appointment to come into effect once the Management Board is formally constituted (expected to be 1 November 2019).

2.    It be noted that, independent of the decision above, Sir Roger Gifford had been offered an additional seat on the Institute’s Board by its Chair, which he was intending to accept.

 

 ...  view the full minutes text for item 9.

10.

Flexibility of disbursement for Corporation support of the Impact Investing Institute pdf icon PDF 60 KB

Report of the Director of Innovation & Growth.

 

 ...  view the full agenda text for item 10.

Minutes:

This item was withdrawn.

 ...  view the full minutes text for item 10.

11.

City Week 2020 Event pdf icon PDF 85 KB

Report of the Director of Innovation & Growth.

 

 ...  view the full agenda text for item 11.

Minutes:

The Committee considered a report of the Director of Innovation & Growth concerning the City Week 2020 event.

 

The Chair advised that she had instructed officers to produce an annual report which set out a coherent overview of the various conferences and events which the City Corporation engaged in. This would also include the various priority assessments for each. However, it was recognised that there would continue to be a case for considering some events on an ad hoc basis, given the need to be responsive to emerging opportunities and to continually assess the merits of ongoing involvement with others.

 

RESOLVED: That the allocation of £25,000 from the Committees 2020/21 Policy Initiatives Fund, categorised under ‘Events’ and charged to City’s Cash, be approved in order to finance the City Corporation’s sponsorship of the 10th City Week annual conference.

 

 ...  view the full minutes text for item 11.

12.

City of London Corporation participation in World Economic Forum (Davos) 2020 pdf icon PDF 72 KB

Report of the Director of Innovation & Growth.

NB – To be read in conjunction with the non-public appendix at Item 21.

 ...  view the full agenda text for item 12.

Minutes:

The Committee received a report of the Director of Innovation & Growth concerning the City Corporation’s participation at the World Economic Forum in Davos in 2020.

 

RESOLVED: That the report be received and its content noted.

 ...  view the full minutes text for item 12.

13.

Climate Action Briefing Implementation pdf icon PDF 83 KB

Joint report of the Director of Innovation & Growth and the Director of the Built Environment.

 ...  view the full agenda text for item 13.

Additional documents:

Minutes:

The Committee considered a joint report of the Director of Innovation & Growth, the Director of the Built Environment, and the Director of Open Spaces presenting a Climate Action Briefing which set out a plan of work to ensure the right data, information and resources are in place to develop and implement an ambitious and successful Climate Action Strategy.

 

RESOLVED: That Members:-

1.    Note the robust approach taken and current position of developing a Climate

Action Strategy for both the Square Mile and the City of London Corporation.

2.    Approve the reprioritisation of £200,000 from the 2019-20 Innovation & Growth departmental budget to cover the costs of consultancy support required to deliver the Climate Action Briefing.

 ...  view the full minutes text for item 13.

14.

Capital Project Funding Update pdf icon PDF 78 KB

Report of the Chamberlain.

 ...  view the full agenda text for item 14.

Minutes:

The Committee considered a report of the Chamberlain proposing funding for a scheme to undertake repairs and waterproofing works to the pipe subways of Holborn Viaduct and Snow Hill over Thameslink. The report also alluded to a project relating to a new Community Centre, which was the subject of a separate report on the agenda.

 

It was noted that this project had previously been approved for progression outside of the Fundamental Review and that the Resource Allocation Sub-Committee had supported the recommendations at its meeting earlier that day.

 

RESOLVED: That:

1.         The allocation of up to £2.428m be approved from the On-Street Parking Reserve to allow the progression of a scheme to undertake repairs to the pipe subways of Holborn Viaduct and Snow Hill over Thameslink, subject to the approval of the requisite gateway reports.

2.         A request to allow a proposal to facilitate a new community facility to progress outside of the fundamental review and annual capital bid process be noted.

3.         It be noted that under the new annual capital bid process the 2020/21 capital funding bids will be presented in December for consideration against corporate priorities.

 

 ...  view the full minutes text for item 14.

15.

Policy Initiatives Fund and Committee Contingency pdf icon PDF 93 KB

Report of the Chamberlain.

 ...  view the full agenda text for item 15.

Additional documents:

Minutes:

The Committee considered a report of the Chamberlain updating on projects and activities that had received Policy Initiatives Funding and funding from the Committee’s contingency or Brexit contingency funds.

 

RESOLVED: That the report be received and its content noted.

 

 ...  view the full minutes text for item 15.

16.

QUESTIONS ON MATTERS RELATING TO THE WORK OF THE COMMITTEE

Minutes:

There were no questions.

 ...  view the full minutes text for item 16.

17.

ANY OTHER BUSINESS THAT THE CHAIRMAN CONSIDERS URGENT

Minutes:

There were no urgent items.

 ...  view the full minutes text for item 17.

18.

Exclusion of the Public

MOTION - That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of the Schedule 12A of the Local Government Act.

 ...  view the full agenda text for item 18.

Minutes:

RESOLVED – That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Local Government Act.

 

Item No.

Paragraph No.

19a - 23

3

26 - 27

1, 2, 3 & 4

 

 ...  view the full minutes text for item 18.

19.

Non-Public Minutes

To consider non-public minutes of meetings as follows:-

 ...  view the full agenda text for item 19.

Minutes:

19a

To agree the non-public minutes of the Policy and Resources Committee meeting held on 19 September 2019.

Minutes:

a)        The non-public minutes of the Policy and Resources Committee meeting held on 19 September 2019 were approved.

 

 ...  view the full minutes text for item 19a

19b

To note the draft non-public minutes of the Public Relations and Economic Development Sub-Committee meeting held on 10 September 2019.

Minutes:

b)        The non-public minutes of the meeting of the Public Relations and Economic Development Sub-Committee held on 10 September 2019 were noted.

 

 ...  view the full minutes text for item 19b

19c

To note the draft minutes of the Housing Delivery Programme Working Group meeting held on 6 September 2019.

Minutes:

19d

To note the draft non-public minutes of the Hospitality Working Party meeting held on 18 September 2019.

Minutes:

The draft non-public minutes of the Hospitality Working Party meeting held on 18 September 2019 were noted.

 

 ...  view the full minutes text for item 19d

19e

To note the draft non-public minutes of the Projects Sub-Committee meeting held on 20 September 2019.

Minutes:

a)        The non-public minutes of the meeting of the Projects Sub-Committee held on 19 July 2019 were noted.

 

 ...  view the full minutes text for item 19e

19f

To note the draft non-public minutes of the informal away days of the Resource Allocation Sub-Committee held on 12/13 July 2019 (attached) and 2 October 2019 (TO FOLLOW).

Minutes:

f)             The draft non-public minutes of the informal away days of the Resource Allocation Sub-Committee held on 12/13 July 2019 and 2 October 2019 were noted.

 

 ...  view the full minutes text for item 19f

20.

Non-public appendix - China Strategy

To be read in conjunction Item 7.

 ...  view the full agenda text for item 20.

Minutes:

The non-public appendix to item 7 was noted.

 ...  view the full minutes text for item 20.

21.

Non-public Apendix - Davos

To be read in conjunction with Item 12.

 ...  view the full agenda text for item 21.

Minutes:

The non-public appendix to item 11 was noted.

 

 ...  view the full minutes text for item 21.

22.

New Community Centre

Report of the Director of Community & Children’s Services.

 ...  view the full agenda text for item 22.

Minutes:

The Committee considered and approved a report of the Director of Community and Children’s Services concerning a new community centre.

 ...  view the full minutes text for item 22.

23.

QUESTIONS ON MATTERS RELATING TO THE WORK OF THE COMMITTEE

Minutes:

There was one question, concerning engagement with a property developer.

 ...  view the full minutes text for item 23.

24.

ANY OTHER BUSINESS THAT THE CHAIRMAN CONSIDERS URGENT AND WHICH THE COMMITTEE AGREE SHOULD BE CONSIDERED WHILST THE PUBLIC ARE EXCLUDED.

Minutes:

There were no urgent items.

 ...  view the full minutes text for item 24.

25.

To agree the confidential minutes of the Policy and Resources Committee meeting held on 17 September 2019.

Minutes:

The confidential minutes of the Policy and Resources Committee meeting held on 19 September 2019 were approved.

 ...  view the full minutes text for item 25.

26.

To note the confidential minute of the informal Resource Allocation Sub Committee Away Day held on 12/13 July 2019.

Minutes:

The confidential minutes of the informal away day of the Resource Allocation Sub-Committee held on 12/13 July 2019 were noted.

 ...  view the full minutes text for item 26.