Agenda and minutes

Apologies for absence were received from Revd. Stephen Haines, Christopher Hayward, Hugh Morris, Tom Sleigh and John Tomlinson.

There were no declarations.

To agree the public minutes of the Sub-Committee meeting held on 20 July 2017.

The public minutes of the Sub-Committee meeting held on 20 July 2017 were approved.

Report of the Director of the Built Environment.

NB: This report has been considered and approved by the Streets and Walkways and Projects Sub-Committee.

The Sub-Committee considered a report of the Director of the Built Environment concerning the allocation of funding in connection with the Bank Junction Improvements Experimental Scheme.

Members express concern about the increase in cost. They also felt that it was not clear how the additional £208k requested to cover staff costs would be spent.

Reference was made to the income generated from the fines levied on prohibited vehicles entering the area and Members questioned whether the funds would be allocated to the On Street Parking Reserve (OSPR). A Member commented that it would be helpful if in future requests for increased budgets were also be accompanied by details of the position of the current budget.

Reference was also made to feedback which had been received from taxi drivers about it not being clear how far down into the area taxis were allowed to travel.

The Project Manager was heard in support of the report. She explained that the Bank Junction Experimental project was unique and that it was complex. Therefore, it had been difficult to gauge the budget for the project. She advised that the distribution of the income generated from fines would be the subject of a separate report. The Deputy Chamberlain clarified that any income allocated to the OSPR was reported annually, but that allocations from the fund were made throughout the year.

A Member reiterated his concerns that there was insufficient detail on exactly how the additional funds being requested would be spent and suggested that the approval of the allocation of the additional resources be delegated to the Town Clerk in consultation with the Chairmen and Deputy Chairmen of the Resource Allocation and Projects Sub-Committees pending the provision of further information. Members supported the suggestion.

RESOLVED – that the approval of the allocation of the additional

Joint report of Chief Grants Officer and the Chamberlain.

NB: This report has been approved by the City Bridge Trust and is due to be considered by the Grand Committee later this day

The Sub-Committee considered a joint report of the Chief Grants Officer and the Chamberlin concerning the Trust’s new five year funding strategy Bridging Divides and the governance arrangements for the 2018-2023 grants programme.

The Deputy Chamberlain drew attention to the table at paragraph 7 of the report and to the impact of the proposals, relating to the strategy for the London Wall Buildings (being considered later on the agenda) on the funds for the new Grants Programme.

The Deputy Chairman advised that the role of the Sub-Committee was to determine the quantum of the funds for the Programme and, therefore, questioned the purpose of recommendation (b). He also referred to the role of the City Bridge Trust (CBT) in determining to whom grants were awarded. He expressed concern about the City Corporation’s use of charitable funds for purposes other than that specified. The Sub-Committee was reminded that the role of Trustee of the Bridge House Estates Charity was invested in the Court of Common Council and not the CBT. Legal opinion had been sought previously and it had been confirmed that the Court had the ability to determine how the resources were spent.

It was suggested that a paper clarifying the matter be submitted. The Sub-Committee supported this. It also supported the establishment of the new Programme and noted the comments made about the Court being able to determine how any surplus generated by the programme was spent.

RESOLVED – That:-

1.   it be recommended to the Policy and Resources Committee that a designated fund be established for Bridge House Estates (1035628) out of the charity’s unrestricted funds and from the income surplus in order to maintain and support the bridges for the new five-year ‘Bridging Divides’ grants programme 2018-2023; and

2.   a report clarifying the position with regard

There were no questions.

There were no urgent items.

MOTION – That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of the Schedule 12A of the Local Government Act.

Part 2 – Non-Public Agenda

RESOLVED - That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of the Schedule 12A of the Local Government Act.

Item Nos.                                Paragraph(s) in Schedule 12A

9 – 13                                                  3 and 7

Part 2 – Non-Public Agenda

To agree the non-public minutes of the Sub-Committee meeting held on 20 July 2017.

The non-public minutes of the Sub-Committee meeting held on 20 July 2017 were approved.

Joint report of the City Surveyor, the Chamberlain and the Commissioner of the City of London Police.

NB: This report has been approved by the Projects Sub-Committee and is scheduled to be considered by the Police Committee.

The Sub-Committee considered and agreed a joint report of the City Surveyor, the Chamberlain and the Commissioner of the City of London Police concerning the progress of the Police Accommodation Strategy.

Report of the City Surveyor.

NB: This report will also be considered by the Grand Committee later this day. It is also scheduled to be considered by the Property Investment Board and the Finance Committee.

The Sub-Committee considered and approved a report of the City Surveyor concerning the strategy for dealing with the asset management of 1- 5 London Wall Buildings.

Repot of the Director of the Built Environment.

NB: This report will also be considered by the Grand Committee later this day. It is also scheduled to be considered by the Streets and Walkways and Projects Sub-Committees.

The Sub-Committee considered and approved a Gateway 1 – 2 report of the Director of the Built Environment concerning the programme of security measures including Hostile Vehicle Mitigation (HVM) and the creation of a dedicated team to oversee its delivery.

Report of the Chamberlain.

NB: This report will also be considered by the Grand Committee later this day.

The Sub-Committee considered and agreed a report of the Chamberlain concerning the provision of funding to enable eight projects to proceed as follows:-

·             Conversion of Disused Office in the Barbican

·             Conversion of The Turret in the Barbican 

·             4/14 Tabernacle Street

·             CRM System

·             Bunhill Fields

·             Lord Mayor’s State Coach

·             Pipe Subways at Snow Hill and Holborn Viaduct

·             HR Integrated Time Management and E-expenses system                  

The approval of the additional funding for the Bank Junction Experimental Scheme was delegated to the Town Clerk in consultation with the Chairmen and Deputy Chairmen of the Sub-Committee and the Projects Sub-Committee pending the provision of further information.

There were no questions.

There were no urgent items.