Agenda and minutes

Venue: Committee Rooms, 2nd Floor, West Wing, Guildhall

Contact: Angela Roach
tel. no.: 020 7332 3685  Email: angela.roach@cityoflondon.gov.uk

Items
No. Item

1.

Apologies

Minutes:

Apologies were received from Sir Mark Boleat, Alderman Peter Estlin, Jeremy Mayhew, and Deputy Tom Sleigh.

 ...  view the full minutes text for item 1.

2.

Members Declarations Under the Code of Conduct in Respect of Items on the Agenda

Minutes:

Deputy Catherine McGuinness declared a potential pecuniary interest in respect of Item 4 by virtue of her ownership of a property at Bryer Court (Barbican Estate), advising that the Deputy Chairman of the Policy & Resources Committee would take the Chair for consideration of this item. Deputy Joyce Nash declared a similar interest as a resident of Defoe House.

 ...  view the full minutes text for item 2.

3.

Minutes

To consider minutes as follows:-

 ...  view the full agenda text for item 3.

Minutes:

3a

To agree the public minutes of the Sub-Committee meeting held on 3 May 2018. pdf icon PDF 67 KB

Minutes:

The public minutes of the meeting held on 3 May 2018 were approved.

 ...  view the full minutes text for item 3a

3b

To agree the public minutes of the special meeting of the Sub-Committee held on 17 May 2018. pdf icon PDF 51 KB

Minutes:

The public minutes of the meeting held on 17 May 2018 were approved.

 ...  view the full minutes text for item 3b

3c

To agree the public minutes of the special meeting of the Sub-Committee held on 19 June 2018 (TO FOLLOW). pdf icon PDF 54 KB

Minutes:

The public minutes of the meeting held on 19 June 2018 were approved, subject to it being noted that Deputy Dr Giles Shilson had been present.

 ...  view the full minutes text for item 3c

4.

Beech Street: Transport and Public Realm Improvements pdf icon PDF 133 KB

Report of the Director of the Built Environment.

 ...  view the full agenda text for item 4.

Additional documents:

Minutes:

The Deputy Chairman took the Chair for consideration of this item.

 

The Sub-Committee considered a report of the Director of the Built Environment concerning transportation and public realm improvements in the Beech Street area.

 

Members were advised that Item 4 had been substantively withdrawn, following consideration by the Streets & Walkways Sub-Committee on 3 July 2018 where Members had rejected the proposals as outlined in the report.

 

The resolution of the Streets & Walkways Sub-Committee meeting held on 3 July 2018 was subsequently tabled, alongside revised recommendations limiting the proposals to funding relating to the structures investigation element of the project and requesting that a revised report be submitted to the next meeting which examined the options around commissioning either a limited Beech Street area traffic model or a Citywide traffic model. The Resource Allocation Sub-Committee was asked to endorse the approach recommended by the Streets & Walkways Sub-Committee.

 

RESOLVED: That approval be given to:-

 

  • An increase in the estimated project budget of £98,402 to £218,927 to fund the structures investigations to Gateway 4 and the City-wide model investigation until the next update report in September.

 

  • The allocation of £98,402 of Public Realm and Local Transport Improvement CIL funds to fund the structures investigation element of the project to Gateway 4.  (N.B. - this was the total for structures work as set out in Appendix 4 of the original report , i.e. £18,402 structures team staff costs + £80,000 structures consultant fees).

 

·         The delegation of authority for any adjustments between elements of the £218,927 required budget to the Director of the Built Environment, in conjunction with the Chamberlain, provided the total approved budget of £218,927 was not exceeded and the scope remained unchanged.

 ...  view the full minutes text for item 4.

5.

City Mental Health Centre pdf icon PDF 75 KB

Report of the Director of Community & Children’s Services.

 ...  view the full agenda text for item 5.

Minutes:

This item was withdrawn.

 ...  view the full minutes text for item 5.

6.

Resourcing Diversity and Business Engagement pdf icon PDF 75 KB

Report of the Director of Human Resources.

 ...  view the full agenda text for item 6.

Minutes:

Members considered a report of the Director of Human Resources seeking resource to establish the post of Diversity and Business Engagement Manager and support the City Corporation’s wider equalities diversity and inclusion work.

 

In response to queries concerning the role of the Diversity and Business Engagement Manager, the Town Clerk clarified that dedicated resource was required to support the various staff networks and help equalities and inclusion activities become more deeply embedded across the organisation. Currently, staff were being required to divert time from their substantive posts to help manage these staff networks, which hampered their efficacy and was not sustainable in the longer term.

 

It was also confirmed that the proposal had the support of the Establishment Committee.

 

RESOLVED: That approval be given to:-

·         a budget uplift of £66,000 for a Diversity and Business Engagement Manager (on a pro-rata basis for 2018/19);

·         a budget uplift for associated Equality and Inclusion (E&I) budget of £20,000 to support and develop the staff networks and City of London Corporation E&I Initiatives both internally and in the City;

·         a budget uplift for the annual membership to Stonewall Diversity Champions and event attendance of £4,000;

·         a one-off budget uplift to fund £6,250 for a diversity entry at the Lord Mayor’s Show; and

·         a base budget increase of £74,250 to be funded from the Policy and Resources 2018/19 Committee’s Contingency and a base budget increase of £90,000 per annum thereafter. 

 ...  view the full minutes text for item 6.

7.

Questions on matters relating to the Work of the Sub-Committee

Minutes:

There were no questions.

 ...  view the full minutes text for item 7.

8.

Any Other Business that the Chairman Considers Urgent pdf icon PDF 133 KB

Minutes:

There was one item:

 

Priorities Investment Pot (PIP) – Bids for Consideration

The Sub-Committee considered a joint report of the Town Clerk and Chamberlain setting out the various bids for funding from the Priorities Investment Pot.

 

RESOLVED: That approval be given to the recommended PIP bids, as follows:-

·         Town Clerk’s – Access to Sensitive Records at LMA £44,500

·         Economic Development – Standalone Website to Promote London - £145,000

·         Open Spaces – 5 bids

    1) Kenley Revival Legacy Officer £49,900

    2) Future Car Parking at Burnham Beeches and City  

         Commons £130,000

    3) Epping Forest’s Licences, Leases and Wayleaves backlog –

         £100,300

    4) Fundraising and Income Generation Officer – £81,000

    5) Learning Programme Year 3 Supplementary Funding – £87,000

·         Built Environment – Plastic Free City £198,500

·         Guildhall School – Multimedia Business Unit Video Projection Mapping - £150,000

·         Markets & Consumer Protection - Brexit Preparations – £25,000

 ...  view the full minutes text for item 8.

9.

Exclusion of the Public

MOTION – That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of the Schedule 12A of the Local Government Act.

 ...  view the full agenda text for item 9.

Minutes:

RESOLVED – That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Local Government Act.

 

Item No.

Paragraph No.

10a - 12

3

15

2 & 3

16

4

 

 ...  view the full minutes text for item 9.

10.

Non-Public Minutes

To consider non-public minutes as follows:-

 ...  view the full agenda text for item 10.

Minutes:

10a

To agree the non-public minutes of the Sub-Committee meeting held on 3 May 2018.

Minutes:

The non-public minutes of the meeting held on 3 May 2018 were approved.

 ...  view the full minutes text for item 10a

10b

To agree the draft non-public minutes of the Resource Allocation Sub-Committee meeting held on 19 June 2018 (TO FOLLOW).

Minutes:

The non-public minutes of the meeting held on 19 June 2018 were approved.

 

 ...  view the full minutes text for item 10b

11.

Project Funding Update

Report of the Chamberlain.

 ...  view the full agenda text for item 11.

Minutes:

The Sub-Committee considered and approved a report of the Chamberlain providing Members with an update on the allocation of central funding for projects and a round-up of the approved allocations from provisions for new schemes.

 ...  view the full minutes text for item 11.

12.

City of London Corporation & City of London Police IT Strategy – Initial Funding request

Joint report of the Chamberlain and the Commissioner.

 ...  view the full agenda text for item 12.

Minutes:

The Sub-Committee considered and approved a joint report of the Chamberlain and Commissioner of Police which sought funding for activity in relation to the delivery of a combined IT strategy for the City Corporation and City Police.

 ...  view the full minutes text for item 12.

13.

Questions on Matters Relating to the Work of the Sub-Committee

Minutes:

There were no questions.

 ...  view the full minutes text for item 13.

14.

Any Other Business that the Chairman Considers Urgent and which the Sub-Committee agree should be Considered Whilst the Public are Excluded

Minutes:

There was one urgent item:

 

Fleet Street Site

The Sub-Committee considered and approved proposals relating to a major building project in the Fleet Street area.

 ...  view the full minutes text for item 14.

15.

To agree the confidential minutes of the special meeting of the Sub-Committee held on 17 May 2018.

Minutes:

The confidential minutes of the meeting held on 17 May 2018 were approved.

 ...  view the full minutes text for item 15.

16.

Proposed Pay Deal 2018-20

Report of the Director of Human Resources.

 ...  view the full agenda text for item 16.

Minutes:

The Sub-Committee considered and approved a report of the Director of Human Resources concerning the proposed pay deal for staff for 2018-20.

 ...  view the full minutes text for item 16.