Agenda and minutes

Venue: Committee Rooms, 2nd Floor, West Wing, Guildhall

Contact: Gregory Moore
tel. no.: 020 7332 1399  Email: gregory.moore@cityoflondon.gov.uk

Items
No. Item

1.

Apologies

Minutes:

Apologies were received from Henry Colthurst, Simon Duckworth and Deputy Joyce Nash.

 ...  view the full minutes text for item 1.

2.

Members Declarations Under the Code of Conduct in Respect of Items on the Agenda

Minutes:

The Policy Chair, Catherine McGuinness, declared a non-pecuniary interest by virtue of her position as Board Member at London & Partners.

 ...  view the full minutes text for item 2.

3.

Minutes pdf icon PDF 61 KB

To agree the public minutes of the Sub-Committee meeting held on 4 October 2018.

 ...  view the full agenda text for item 3.

Minutes:

The public minutes and summary of the meeting held on 4 October 2018 were approved as a correct record.

 ...  view the full minutes text for item 3.

4.

Mental Health Centre pdf icon PDF 67 KB

Report of the Director of Community and Children’s Services.

 ...  view the full agenda text for item 4.

Minutes:

The Sub-Committee considered a report of the Director of Community and Children’s Services seeking approval for the drawdown of Community Infrastructure Levy (CIL) for a mental health centre for those working and living in the Square Mile.

 

The Director of Community and Children’s Services clarified that since the drafting of reports and discussions with the City Surveyor, there had been an increase in the financial estimate of a further £70,000 from the CIL. Members agreed that approvals could be sought under delegated authority.

 

A Member remarked that the report did not contain much information on the mental health centre itself, and another Member felt that it was important that increased emphasis on mental health support should be made available to officers and Members at the City Corporation.

 

RESOLVED, that:

·         The mental health centre be allocated funding to an amount up to £451,000 from a drawdown from the Community Infrastructure Levy (CIL); and

·         Approval for additional funding of £70,000 from a drawdown from COL be sought under delegated authority in consultation with the Town Clerk and the Chairman and Deputy Chairman.

 ...  view the full minutes text for item 4.

5.

Project Funding Update pdf icon PDF 89 KB

Report of the Chamberlain.

 ...  view the full agenda text for item 5.

Additional documents:

Minutes:

The Sub-Committee considered a report of the Chamberlain requesting the allocation of central funding to allow two projects (City Mental Health Centre and City Wayfinding Signage) to be progressed.

 

Members discussed the current difficulties for Transport for London (TfL) with funding pressures due to the delay of the Elizabeth Line.

 

RESOLVED, that:

·         The following funds to allow two projects to progress be approved:

o   Up to £1.444k from the On-Street Parking Reserve towards the cost of installing new City wayfinding signage; and

o   Up to £455k from the social and community CIL pot to fund adaptation and renovation costs to provide a new City Mental Health Centre.

·         The potential shortfall in the 2019/20 provisions for new schemes due to the deferral of unfunded projects from the current year be noted. It be noted that the situation would be kept under review and further reported when proposals have been more firmly quantified.

·         It be noted that there are emerging unfunded projects amounting to significant sums beyond the scope of the provisions for new schemes, and that funding would be considered as part of the medium-term financial planning process to be reported in January.

 ...  view the full minutes text for item 5.

6.

Enhancing Sport Engagement pdf icon PDF 104 KB

Report of the Director of Communications.

 ...  view the full agenda text for item 6.

Minutes:

Members considered a report of the Director of Communications concerning a strategy on sports engagement.

 

Members heard that the Public Relations and Economic Development Sub Committee had discussed this paper the previous day and, whilst they had agreed with the recommendations, had also asked the Town Clerk to review where the role should sit at officer level and if extra funding might be needed for activation of the strategy.

 

RESOLVED, that:

·         An uplift in the Town Clerk’s annual budget of £80k to fund the additional Corporate Affairs Officer be approved.

 ...  view the full minutes text for item 6.

7.

Questions on matters relating to the Work of the Sub-Committee

Minutes:

There were no questions.

 ...  view the full minutes text for item 7.

8.

Any Other Business that the Chairman Considers Urgent

Minutes:

There were no urgent items of business.

 ...  view the full minutes text for item 8.

9.

Exclusion of the Public

MOTION – That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of the Schedule 12A of the Local Government Act.

 

 

Part 2 – Non-Public Agenda

 ...  view the full agenda text for item 9.

Minutes:

RESOLVED – That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Local Government Act.

 

Item No.

Paragraph No.

10-12

3

13

removed

14-15

3

18

2

19-21

1, 2, 3

 

 ...  view the full minutes text for item 9.

10.

Non-Public Minutes

To agree the non-public minutes of the Sub-Committee meeting held on 4 October 2018.

 ...  view the full agenda text for item 10.

Minutes:

The non-public minutes of the Sub-Committee meeting held on 4 October 2018 be approved.

 ...  view the full minutes text for item 10.

11.

Guildhall Administration Budget Report - Request for additional funding 2019/20 and onwards

Report of the City Surveyor.

 ...  view the full agenda text for item 11.

Minutes:

The Sub-Committee considered a report of the City Surveyor concerning the ongoing significant budget pressure faced by the Guildhall Complex and a request for additional funding.

 ...  view the full minutes text for item 11.

12.

Request for Additional Funding of a Fire Safety Compliance Officer Post

Report of the City Surveyor.

 ...  view the full agenda text for item 12.

Minutes:

The Sub-Committee considered a report of the City Surveyor requesting additional funding for a Fire Safety Compliance Officer post.

 ...  view the full minutes text for item 12.

13.

Gresham College Funding

Report of the Town Clerk.

 

(TO FOLLOW)

 ...  view the full agenda text for item 13.

Minutes:

This item was withdrawn.

 ...  view the full minutes text for item 13.

14.

Gateway 1/2/3/4 - City of London School for Girls Expansion Project

Report of the Headmistress of the City of London School for Girls.

 ...  view the full agenda text for item 14.

Minutes:

The Sub-Committee considered a report of the Headmistress of the City of London School for Girls seeking approval for a project to expand the School.

 ...  view the full minutes text for item 14.

15.

Gateway 6 - Action and Know Fraud Centre - Contract

Report of the Commissioner of Police.

 ...  view the full agenda text for item 15.

Minutes:

The Sub-Committee considered a report of the Commissioner of the City of London Police regarding the Action and Know Fraud Centre.

 ...  view the full minutes text for item 15.

16.

Questions on Matters Relating to the Work of the Sub-Committee

Minutes:

There was one question regarding the delay in delivery of the Elizabeth Line (Crossrail).

 ...  view the full minutes text for item 16.

17.

Any Other Business that the Chairman Considers Urgent and which the Sub-Committee agree should be Considered Whilst the Public are Excluded

Minutes:

There were no urgent items of business.

 ...  view the full minutes text for item 17.

18.

Strengthening work on Global Competitiveness

Report of the Director of Economic Development.

 ...  view the full agenda text for item 18.

Minutes:

The Sub-Committee considered a report of the Director of Economic Development regarding the strengthening of work on global competitiveness.

 ...  view the full minutes text for item 18.

19.

Approval and Funding of Market Force Supplements - Corporate Property Group, City Surveyor's Department

Report of the City Surveyor.

 ...  view the full agenda text for item 19.

Minutes:

The Sub-Committee considered a report of the City Surveyor regarding the approval and funding of Market Force Supplements for the Corporate Property Group in the City Surveyor’s Department.

 ...  view the full minutes text for item 19.

20.

Funding and Approval of Market Force Supplements to Operations Group, City Surveyor's Department

Report of the City Surveyor.

 ...  view the full agenda text for item 20.

Minutes:

The Sub-Committee considered a report of the City Surveyor regarding funding and approval of Market Forces Supplements to the Operations Group within the City Surveyor’s Department.

 ...  view the full minutes text for item 20.

21.

Funding and Approval of a new Team Structure and Market Force Supplements to the Property Projects Group, City Surveyors Department

Report of the City Surveyor.

 ...  view the full agenda text for item 21.

Minutes: