Agenda and minutes

There were no apologies.

There were no declarations.

To agree the public minutes of the Sub-Committee meeting held on 23 January 2020.

The public minutes of the meeting held on 23 January 2020 were approved as a correct record.

---------

Due to the ongoing COVID crisis and Government directives to minimise non-essential travel, a small number of Members (sufficient for a quorum) had attended in person. However, in view of the unprecedented circumstances and to facilitate informal contributions by those Members not physically present ahead of any decision-making, the meeting was adjourned at this point in proceedings. The meeting was subsequently reconvened and the public re-admitted, with all items of business then considered in the normal way.

----------

Report of the Chamberlain.

The Sub-Committee considered a report of the Chamberlain setting out various bids for Capital Funding.

Reference was made to the importance of robust communication around the annual bids process, to build on organisational understanding in good time ahead of the next round.

With reference to the projects being progressed, a Member observed that they were to be subject to the usual Gateway and other approval processes. Given the likely cancellation of a number of meetings as part of the immediate COVID response, particularly sub-committee meetings, it was queried how this would be managed. Members observed that thought would need to be given to this as there were many unknowns at this point; for instance, the impact of forthcoming legislation on virtual meetings, the timescales in which approvals might be needed, and any delays that might arise to both the projects and approvals required as a result of COVID. Retaining suitable Member oversight would be crucial.

RESOLVED: That Members:-

1.     agree the allocation of central funding of up to £4.449m to allow schemes (i) to (x) as set out in Table 1 and detailed in paragraph 6 of the report to progress, subject to the requisite gateway and other approvals.

2.     note the full schedule of 2020/21 successful capital bids provided in Appendix 1 - comprising ‘in principle’ funding amounting to £89m together with ‘in principle’ internal loan funding of £47.7m.

3.     note that a review of the annual capital bid process is under review and that any changes proposed will be brought back to Members for consideration.

There were no questions.

There were no urgent items.

MOTION – That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of the Schedule 12A of the Local Government Act.

RESOLVED: That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of the Schedule 12A of the Local Government Act.

To agree the non-public minutes of the Sub-Committee meeting held on 23 January 2020.

The Sub-Committee approved the non-public minutes of the meeting held on 23 January 2020 as a correct record.

Report of the Chamberlain.

The Sub-Committee considered and approved a report of the Chamberlain regarding the approval of funding for the proposed 2020/21 Cyclical Works Programme (CWP) and revisions to the Additional Resources for City Fund Properties (ARCFP).

Report of the Town Clerk.

The Sub-Committee received a report of the Town Clerk regarding decisions taken under delegated authority or urgency powers since the last meeting of the Committee.

There were no questions.

There was one oral urgent item, concerning support for business.

To note the confidential minutes from the informal meeting of Members of the Resource Allocation Sub-Committee held on 5 March 2020.

The confidential minutes of the informal meeting of Members of the Resource Allocation Sub-Committee held on 20 February 2020 were noted