Agenda and minutes

Venue: Committee Rooms, 2nd Floor, West Wing, Guildhall

Contact: Emma Cunnington
tel. no.: 020 7332 1413  Email: emma.cunnington@cityoflondon.gov.uk

Items
No. Item

1.

Apologies

Minutes:

Apologies were received from Sir Michael Snyder.

 

The Policy Chair took the opportunity to thank Simon Duckworth and Deputy Dr Giles Shilson for their hard work and commitment to the Resource Allocation Sub Committee.

 ...  view the full minutes text for item 1.

2.

Members Declarations Under the Code of Conduct in Respect of Items on the Agenda

Minutes:

There were no declarations.

 ...  view the full minutes text for item 2.

3.

Minutes pdf icon PDF 142 KB

To agree the public minutes of the Sub-Committee meeting held on 9 July 2020.

 ...  view the full agenda text for item 3.

Minutes:

The minutes of the meeting held on 9 July 2020 were approved as a correct record.

 ...  view the full minutes text for item 3.

4.

Report of Action Taken

Report of the Town Clerk. (TO FOLLOW)

 ...  view the full agenda text for item 4.

Minutes:

This item was withdrawn.

 ...  view the full minutes text for item 4.

5.

Questions on matters relating to the Work of the Sub-Committee

Minutes:

Return to Guildhall

 

A question was raised concerning the plans for the City Corporation to return its staff to Guildhall and related activities.

 

The Gold Command Lead and the Director of Members Services explained that the City Corporation was continuing to follow government guidance, which stated that workers could return to the workplace as long as workplaces were Covid secure. It was reported that the City Surveyor had been working hard to produce a road map on return with risk assessments in place. The HR department would also need to undertake risk assessments on each individual member of staff. Members heard that the North Wing was still in operation and work was being undertaken to open the West Wing too, but with all of the Guildhall offices only operating at a 40% capacity. The Director of Members Services added that the aim was to enable Members to return to Guildhall, if they wished to, by September 2020. The message was reinforced that Members could not expect the same level of physical service as in pre-pandemic times. In particular, committee meetings would likely be hybrid with a small number of Members coming into Guildhall but the majority of Members still accessing meetings remotely. Members also noted that to help the track and trace system, the City Corporation would be implementing a booking system.

 

Further discussion ensued and the following points were raised:

·         The Property Investment Board had discussed the importance of building confidence in London and the City Corporation should demonstrate this by bringing its workers back into the office;

·         It was important that the technology in committee rooms be improved to ensure good levels of sound quality for hybrid meetings;

·         When talking to Government and London Councils, the City Corporation should continue to emphasise how important it is for digital

 ...  view the full minutes text for item 5.

6.

Any Other Business that the Chairman Considers Urgent

Minutes:

There were no items of urgent business.

 ...  view the full minutes text for item 6.

7.

Exclusion of the Public

MOTION – That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of the Schedule 12A of the Local Government Act.

 

 

Part 2 – Non-Public Agenda

 ...  view the full agenda text for item 7.

Minutes:

RESOLVED, that under Section 100(A) of the Local Government Act 1972, the

public be excluded from the meeting for the following items on the grounds that

they involve the likely disclosure of exempt information as defined in Part I of

the Schedule 12A of the Local Government Act.

 

Item No.

Paragraph No.

8-9

3

 

 ...  view the full minutes text for item 7.

8.

Non-Public Minutes

To agree the non-public minutes of the Sub-Committee meeting held on 7 July 2020.

 ...  view the full agenda text for item 8.

Minutes:

The non-public minutes of the meeting held on 9 July 2020 were approved as a correct record.

 ...  view the full minutes text for item 8.

9.

Note of the informal meeting

To receive the note of the informal meeting held on 9 July 2020.

 ...  view the full agenda text for item 9.

Minutes:

The note of the informal meeting held on 9 July was received.

 ...  view the full minutes text for item 9.

10.

Questions on Matters Relating to the Work of the Sub-Committee

Minutes:

Wanstead Flats Artificial Grass Pitches

 

A Member asked for clarification as to why the Wanstead Flats Artificial Grass Pitches delegated authority had not yet been approved. The Deputy Chamberlain explained that at the meeting the suggestion had been for this to be invest to save, however the project managers had since clarified that this could not be undertaken via an invest to save scheme and so further discussions were being undertaken at officer level.

 ...  view the full minutes text for item 10.

11.

Any Other Business that the Chairman Considers Urgent and which the Sub-Committee agree should be Considered Whilst the Public are Excluded

Minutes:

There were no items of urgent business.

 ...  view the full minutes text for item 11.