Agenda and minutes

Venue: Committee Rooms, 2nd Floor, West Wing, Guildhall

Contact: Antoinette Duhaney, 020 7332 1408,  Email: antoinette.duhaney@cityoflondon.gov.uk

Items
No. Item

1.

Chair

Minutes:

Deputy Nash moved, it was duly seconded and

 

RESOLVED – That Alderman Masojada takes ‘the chair’ until the election of a Chairman for the ensuing year is concluded.

 

 ...  view the full minutes text for item 1.

2.

Apologies

Minutes:

Apologies were received from Nicholas Bensted-Smith, Alderman David Graves, Ian Seaton and Mark Wheatley.

 

 ...  view the full minutes text for item 2.

Bronek Masojada in the Chair

3.

Members' declarations under the Code of Conduct in respect of items on the agenda

Minutes:

No declarations were made.

 

 ...  view the full minutes text for item 3.

4.

Order of the Court of Common Council pdf icon PDF 52 KB

To receive the Order of the Court of Common Council of 25th April 2019, appointing the Committee and setting out its Terms of Reference.

 ...  view the full agenda text for item 4.

Minutes:

RESOLVED – That the order of the Court of Common Council be received.

 

 ...  view the full minutes text for item 4.

5.

Election of Chairman

To elect a Chairman in accordance with Standing Order No.29.

 ...  view the full agenda text for item 5.

Minutes:

The Committee proceeded to elect a Chairman in accordance with Standing Order No. 29.

 

The Town Clerk read out a list of Members eligible to stand as Chairman. James Tumbridge being the only Member indicating his willingness to stand it was

 

RESOLVED – That James Tumbridge be duly elected as Chairman for the ensuing year.

 

Mr Tumbridge thanked Members for their support.

 

 ...  view the full minutes text for item 5.

6.

Election of Deputy Chairman

To elect a Deputy Chairman in accordance with Standing Order No.30.

 ...  view the full agenda text for item 6.

Minutes:

The Committee proceeded to elect a Deputy Chairman in accordance with Standing Order No. 30.  The Town Clerk read out a list of Members eligible to stand as Deputy Chairman and John Chapman and Deputy Robert Merrett put themselves forward for this position.  A ballot then took place to elect the Deputy Chairman and there was found to be 10 votes for John Chapman and 8 votes for Deputy Robert Merrett and it was

 

RESOLVED – That John Chapman be duly elected as Deputy Chairman for the ensuing year.  Mr Chapman thanked the Committee for their support.

 

 ...  view the full minutes text for item 6.

James Tumbridge in the Chair

7.

Public Minutes pdf icon PDF 83 KB

To agree the public minutes of the meetings held on 6th March and 3rd April 2019.

 

 

 ...  view the full agenda text for item 7.

Additional documents:

Minutes:

RESOLOVED – That the public minutes of the meetings held on 6th March and 3rd April 2019 be approved as a correct record.

 

Note

The Committee requested that going forward a list of outstanding actions be reported to each meeting.

 

 

 

 ...  view the full minutes text for item 7.

8.

Appointment of Reference Sub Committee and Relocation of Markets Working Party pdf icon PDF 71 KB

Report of the Town Clerk.

 ...  view the full agenda text for item 8.

Minutes:

The Committee considered a report of the Town Clerk regarding the appointment of a Reference Sub Committee and Relocation of Markets Working Party for the ensuing year.  The Town Clerk reported that following the despatch of papers for this meeting, advice had been received that in the light of changes to the Committee terms of reference agreed by the Court of Common Council on 25th April 2019, the Working Party was no longer required.  As an alternative to appointing the Working Party, the Committee was recommended to consider whether any additional work could be progressed by the Reference Sub-Committee rather than establishing a separate body.

 

Members had mixed views on the merits of establishing a separate Working Party.  Some Members felt that the working Party had a wealth of knowledge and gave a valuable steer to the Committee and also supported the Committee in holding the Capital Buildings Committee to account.  However, the majority of Members were of the view that in light of the changes to the Committee’s terms of reference, there was no longer a role for the Working Party and going forward, it was felt that matters previously considered by the Working Party in respect of the Markets Consolidation Project, could be determined by the Reference Sub-Committee as necessary.

 

RESOLVED – That the terms of reference of the Reference Sub Committee be agreed, with a revised composition of 11 members (Chairman, Deputy Chairman and 9 other members) and a membership for the ensuing year as follows:

 

·       James Tumbridge (Chairman)

·       John Chapman (Deputy Chairman)

·       Peter Bennett

·       Mark Bostock

·       Deputy Kevin Everett

·       Michael Hudson

·       Deputy Edward Lord

·       Deputy Brian Mooney

·       Deputy Robert Merrett

·       Deputy Joyce Nash

·       John Scott

 

 ...  view the full minutes text for item 8.

9.

Brexit Update

Minutes:

The Director of Markets and Consumer Protection advised that there was nothing to report. 

 

 

 ...  view the full minutes text for item 9.

10.

Markets Superintendents Updates

The Superintendents to be heard.

 ...  view the full agenda text for item 10.

Minutes:

Smithfield

 

·         A Street Party was to be held on 24th August 2019 to mark ?

 

·         There had been a reduced car parking uptake on the 2 concessionary Easter nights/days.  There were 64 less vehicles compared to the same period for 2018.  Trade was down slightly compared to Easter 2018.

 

New Spitalfields

 

·         The Lord Mayor had visited the market on ???.

 

·         An update on City Harvest would be presented to the next meeting.

 

·         The investigation into the customer fatality at the market was ongoing and officers had no further information at present.

 

·         Tenders for CCTV provision at the market were being assessed.

 

Billingsgate

 

·         Subject to the agreement of the Committee, a rapid Electrical Vehicle Charging Point was to be installed at Billingsgate Market Car Park. (details in late report)

·          The Market Superintendent was attending the NABMA/NMTF APPG Parliamentary Reception on Tuesday 14 May.

·          Billingsgate Market had received a grant from the MMO of around £13,500 for the purchase of a new electric vehicle.

·          The Market Superintendent was working closely with the GLA who are hosting the forthcoming International Markets Conference to facilitate the numerous requests they had received from delegates for tours of Billingsgate.

 

RESOLVED – That the updates be noted.

 

 

 

 

 

 

 

 ...  view the full minutes text for item 10.

11.

Markets Business Plan Update - Quarter 3 2018/19 pdf icon PDF 78 KB

Report of the Director of Markets and Consumer Protection.

 ...  view the full agenda text for item 11.

Additional documents:

Minutes:

The Committee considered a report of the Director of Markets and Consumer Protection providing an update on progress against the Key Performance Indicators.  Officers reported that there was a report on the non-public agenda with details of the level of debt arrears.

 

RESOLVED – That the report be noted.

 

 ...  view the full minutes text for item 11.

12.

Markets Committee Risk pdf icon PDF 217 KB

Report of the Director of Markets and Consumer Protection.

 ...  view the full agenda text for item 12.

Minutes:

The Committee considered a report of the Director of Markets and Consumer Protection updating Members on satisfactory measures in place to meet the requirements of the Corporate Risk Management Framework.

Officers reported that

 

·       Risk MCP-PHPP001 - Brexit impact on Port Health had been deleted as this was no longer relevant to the Markets Committee.

·       Risk MCP-BG 001 - Workplace Traffic Management Billingsgate had been increased to “Amber.”

·       Risk MCP-SM008 - Fire Alarm Panel Performance Smithfield was flagged up as ongoing.

 

RESOLVED – That the report and the actions taken by the Director of Markets and Consumer Protection to monitor and manage risk effectively be noted.

 

 

 ...  view the full minutes text for item 12.

13.

Questions on Matters Relating to the Work of the Committee

Minutes:

There were no questions.

 

 ...  view the full minutes text for item 13.

14.

Any Other Business that the Chairman Considers Urgent

Minutes:

·       With the agreement of the Committee, the Chairman accepted a late report from the Director of Markets and Consumer Protection regarding the installation of a Rapid Vehicle Charge Point at Billingsgate Market.

·       Deputy Joyce Nash reported that the Annual City Residents Meeting was to be held later that day which Members were welcome to attend.

 

 ...  view the full minutes text for item 14.

15.

Rapid Electric Vehicle Charge Point Installation at Billingsgate Market pdf icon PDF 432 KB

Minutes:

The Committee considered a report of the Director of Markets and Consumer Protection regarding proposals to install a Rapid Electric Vehicle Charge Point in Billingsgate Market Car Park.

 

The Committee was advised that the supplier would meet all installation and associated maintenance costs.  The City of London Corporation would receive a share of the profits from usage of the charging point as well as income from a rental fee for the use of the designated parking spaces.

 

RESOLVED – That the installation of one Rapid Electrical Vehicle Charge Point at Billingsgate Market Car Park and the rental of two designated parking spaces to the supplier, at no cost to the City of London Corporation be approved.

 

 

 ...  view the full minutes text for item 15.

16.

Exclusion of the Public

MOTION - That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

                                                                                     

 

 ...  view the full agenda text for item 16.

Minutes:

RESOLVED – That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the remaining items of business on the grounds that they involve the likely disclosure of exempt information as defined in Paragraph 3 of Part I of Schedule 12A of the Local Government Act.

 

 ...  view the full minutes text for item 16.

17.

Non-Public Minutes

To agree the non-public minutes of the meetings held on 6th March and 3rd April 2019.

 

 ...  view the full agenda text for item 17.

Minutes:

RESOLVED – That the non-public minutes of the meetings held on 6th March and 3rd April 2019 be approved as a correct record subject to corrections to the 3rd April minutes.

 

 ...  view the full minutes text for item 17.

18.

Tenancies at Will and Assignments (Period 01.12.18 - 31.03.19)

Report of the Director of Markets and Consumer Protection.

 ...  view the full agenda text for item 18.

Minutes:

The Committee considered a report of the Director of Markets and Consumer Protection on tenancies at will and assignments.

 

RESOLVED – That the report be noted.

 

 ...  view the full minutes text for item 18.

19.

Markets Debt Arrears - Period Ending 31 March 2019

Report of the Director of Markets and Consumer Protection.

 ...  view the full agenda text for item 19.

Minutes:

The Committee considered a report of the Director of Markets and Consumer Protection on markets debt arrears for the period ending 31 March 2019.

 

RESOLVED – That the report be noted.

 

 ...  view the full minutes text for item 19.

20.

Non Public Questions on Matters Relating to the Work of the Committee

Minutes:

The Committee considered a question in respect of the Markets Consolidation Programme.

 

 

 ...  view the full minutes text for item 20.

21.

Any Other Business that the Chairman Considers Urgent and which the Committee Agree Should be Considered Whilst the Public are Excluded

Minutes:

There were no urgent items.

 ...  view the full minutes text for item 21.