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Venue: Committee Rooms, 2nd Floor, West Wing, Guildhall

Contact: Martin Newton
tel. no.: 020 7332 3154  Email: martin.newton@cityoflondon.gov.uk

Items
No. Item

1.

Apologies

Minutes:

Apologies for absence were received from John Scott (Deputy Chairman), Adrian Bastow, Nicholas Bensted-Smith, Sophie Ann Fernandes, Gregory Lawrence, Tim Levene, Andrew Mayer, Stephen Quilter and Ian Seaton.

 ...  view the full minutes text for item 1.

2.

Members' declarations under the Code of Conduct in respect of items on the agenda

Minutes:

There were no declarations.

 ...  view the full minutes text for item 2.

3.

Public Minutes pdf icon PDF 244 KB

To agree the public minutes of the meeting held on 24 January 2018.

 

 ...  view the full agenda text for item 3.

Minutes:

RESOLVED – That the public minutes of the meeting held on 24 January 2018 be approved as a correct record.

 

The following matters were raised:-

 

·         The Director of Markets and Consumer Protection (DMCP) confirmed that the Mayor of London’s Ultra Low Emissions Zone (ULEZ) comes into force on 8 April 2019 (24 hours, seven days a week) with the intention of restricting polluting vehicles. To give an early indication on the effect on Smithfield Market, a survey had been undertaken in the vicinity of the Market on 23 February 2018 and of the 555 vehicles surveyed a total of 50% were found to be compliant, the majority of the non-compliant vehicles being diesel. With a year to go before implementation of the ULEZ, a major information campaign would be carried out to increase awareness, and the DMCP would be working with the Market’s superintendent to ensure traders were fully advised.

 

·         In response to a question from a Member regarding the circulation of requested information from the Chamberlain relating to the Markets Estimates report, the Chairman confirmed that this would be forwarded to all Committee members by the Town Clerk. The Member also sought clarification from the Chamberlain on the consistency in presentation of graphical information in the Markets Business Plan (page 3 of agenda pack). The Chamberlain confirmed that revisions will be made for the next Business Plan update.

 

 ...  view the full minutes text for item 3.

4.

Markets Committee Risk pdf icon PDF 398 KB

Report of the Director of Markets and Consumer Protection.

 

 ...  view the full agenda text for item 4.

Minutes:

The Committee considered the risk report of the DMCP and the following matters were raised:-

 

·         The Chairman referred to the review and implementation of the local forklift truck management scheme (page 13 of agenda pack) and confirmed that the Smithfield Market Tenants’ Association had requested a further meeting on this issue.

 

·         On the question of consistency of section headings in the paper, it was noted that the report format followed the usual layout dictated by the associated software and the Chairman confirmed that the Chamberlain had undertaken to look into the matter.

 

RECEIVED.

 ...  view the full minutes text for item 4.

5.

Smithfield Market - Car Park Utilisation pdf icon PDF 172 KB

Report of the Superintendent, Smithfield Market.

 ...  view the full agenda text for item 5.

Minutes:

The Committee considered the report of the DMCP on Smithfield Market car park utilisation and the requirement for periodic updates to inform Members was noted.

 

RECEIVED.

 ...  view the full minutes text for item 5.

6.

Superintendents' Oral Updates

The Superintendents to be heard.

 ...  view the full agenda text for item 6.

Minutes:

The Committee considered oral reports of the Superintendents and the following matters were raised:-

 

Smithfield

·         A further audit had taken place over a four night period in February 2018 that had shown a much lower (2%) number of unguided movements.

 

·         Trading had not been adversely affected during the recent cold spell.

 

·         The Chairman asked that officers report to the next meeting on the latest position on pavement width changes around Farringdon Station and impact on Market vehicle movements. 

 

Billingsgate

·         No adverse trading impact to report from recent spell of cold weather.

 

·         One application for EU grant funding for a forklift truck is being progressed and noted that a further application for improvement work funding may be submitted after further discussions with tenants. The Superintendent confirmed that there is no guarantee that these applications would be successful as it is known that a large number of submissions for fund monies had been made.

 

New Spitalfields

·         Usual trading had continued during the recent cold period.

 

·         The replacement barrier at the Market would cost significantly less than expected previously. Subject to the outcome of clarifications, a Gateway 5 report would go before the DMCP shortly for ‘sign-off’ and it was envisaged installation would take place in August / September 2018.

 

RECEIVED.

 ...  view the full minutes text for item 6.

7.

Questions on Matters Relating to the Work of the Committee

Minutes:

There were no questions.

 ...  view the full minutes text for item 7.

8.

Any Other Business that the Chairman Considers Urgent

Minutes:

There were no urgent items.

 ...  view the full minutes text for item 8.

9.

Exclusion of the Public

MOTION - That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

                                                                                     

 

 ...  view the full agenda text for item 9.

Minutes:

RESOLVED – That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the remaining items of business on the grounds that they involve the likely disclosure of exempt information as defined in Paragraph 3 of Part I of Schedule 12A of the Local Government Act.

 ...  view the full minutes text for item 9.

10.

Non-Public Minutes

To agree the non-public minutes of the meeting held on 24 January 2018.

 

 ...  view the full agenda text for item 10.

Minutes:

RESOLVED  - That the non-public minutes of the meeting held on 24 January 2018 be approved as a correct record, subject to a minor amendment.

 ...  view the full minutes text for item 10.

11.

Parking at Smithfield Market - Easter 2018

Report of the Superintendent, Smithfield Market.

 ...  view the full agenda text for item 11.

Minutes:

The Committee considered a report of the Superintendent, Smithfield Market on concessionary parking and provision of traffic stewards during the Easter period 2018.

 

RESOLVED – (by 14 votes to 3) That the concessionary period be reduced to 2 nights / days from Tuesday 27 March to Thursday 29 March with no provision of traffic marshals.

 ...  view the full minutes text for item 11.

12.

New Spitalfields Barrier

Report of the Superintendent, New Spitalfields Market.  TO FOLLOW

 ...  view the full agenda text for item 12.

Minutes:

Noted that the update on this item had been provided as part of item 6 above.

 ...  view the full minutes text for item 12.

13.

Non Public Questions on Matters Relating to the Work of the Committee

Minutes:

The Committee considered one non-public question.

 

 ...  view the full minutes text for item 13.

14.

Any Other Business that the Chairman Considers Urgent and which the Committee Agree Should be Considered Whilst the Public are Excluded

Minutes:

With the consent of the Chairman, the Committee considered updates on three urgent items.

 ...  view the full minutes text for item 14.

 


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