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Venue: Committee Rooms, 2nd Floor, West Wing, Guildhall

Contact: Martin Newton
tel. no.: 020 7332 3154  Email: martin.newton@cityoflondon.gov.uk

Items
No. Item

1.

Apologies

Minutes:

Apologies were received from Nicholas Benstead-Smith, Sophie Fernandes, Michael Hudson, Gregory Lawrence, Tim Levene, Wendy Mead, Deputy Nash and the Chief Commoner.

 ...  view the full minutes text for item 1.

2.

Members' declarations under the Code of Conduct in respect of items on the agenda

Minutes:

There were no declarations.

 ...  view the full minutes text for item 2.

3.

Public Minutes pdf icon PDF 73 KB

To agree the public minutes of the meeting held on 11 July 2018.

 

 ...  view the full agenda text for item 3.

Minutes:

RESOLVED – That the public minutes of the meeting held on 11 July 2018 be approved as a correct record.

 ...  view the full minutes text for item 3.

4.

Order of Business

Minutes:

Upon the motion of the Chairman, and with the agreement of the Committee, it was

 

RESOLVED – That the order of the published agenda be varied to consider items 7, 8, 11, 12 and 13 first.

 ...  view the full minutes text for item 4.

5.

Christmas 2018 - Smithfield Market Traffic Management Plan pdf icon PDF 59 KB

Report by the Superintendent, Smithfield Market.

 ...  view the full agenda text for item 5.

Additional documents:

Minutes:

The Committee considered the report by the Superintendent, Smithfield Market on the Christmas 2018 traffic management plan for the market.

 

RESOLVED – That the Committee

 

(a)  approve the overall concept of the Traffic Management Plan attached to the report and delegate authority to the Director or Superintendent, Smithfield Market to make any necessary minor amendments to the plan.

 

(b)  agree to fund the additional traffic control measures such as the appointment of private stewards outlined in the report from the Smithfield central risk budget.

 

 

 ...  view the full minutes text for item 5.

6.

Billingsgate Market Consultative Advisory Committee

Oral update by the Director of Markets and Consumer Protection.

 ...  view the full agenda text for item 6.

Minutes:

On the Billingsgate Market Consultative Advisory Committee, the Director of Markets and Consumer Protection (DMCP) reported on the requirement to convene a meeting of that body with regard to consultation on the Strategic Review of Markets consolidation programme. Following discussion, it was

 

RESOLVED – That the Chairman and Deputy Chairman of the Markets Committee, the Director of Markets and Consumer Protection and the Superintendent, Billingsgate Market be formally appointed as the Corporation’s four representatives on the Billingsgate Market Consultative Advisory Committee, with the Programme Director to also attend meetings in an advisory capacity.

 ...  view the full minutes text for item 6.

7.

Exclusion of the Public

MOTION - That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

                                                                                     

 

 ...  view the full agenda text for item 7.

Minutes:

RESOLVED – That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for items 12 and 13 on the grounds that they involve the likely disclosure of exempt information as defined in Paragraph 3 of Part I of Schedule 12A of the Local Government Act.

 ...  view the full minutes text for item 7.

8.

Non-Public Minutes

To agree the non-public minutes of the meeting held on 11 July 2018.

 

 ...  view the full agenda text for item 8.

Minutes:

RESOLVED – That the non-public minutes of the meeting held on 11 July 2018 be approved as a correct record, subject to minor amendment.

 ...  view the full minutes text for item 8.

9.

Markets Consolidation Programme

Joint report by the City Surveyor and the Director of Markets and Consumer Protection.

 ...  view the full agenda text for item 9.

Minutes:

The Committee considered the joint report by the City Surveyor and the DMCP on the Markets Consolidation Programme.

 ...  view the full minutes text for item 9.

10.

Order of Business

Minutes:

The Committee then returned to public session (at 12.10pm).

 

Deputy Lord left the meeting at this point.

 ...  view the full minutes text for item 10.

11.

Markets Committee Risk pdf icon PDF 219 KB

Report by the Director of Markets and Consumer Protection.

 ...  view the full agenda text for item 11.

Minutes:

The Committee considered the report of the DMCP on Markets Committee Risk.

 

RECEIVED.

 ...  view the full minutes text for item 11.

12.

Superintendents Oral Updates

The Superintendents to be heard.

 ...  view the full agenda text for item 12.

Minutes:

The Chairman having invited the Superintendents to speak, the following matters were raised:-

 

Billingsgate

 

·         Noted that a meeting would be held next week with the LFMA on cleaning / maintenance issues.

 

·         A GVA consultant had recently visited the market to interview tenants on wholesale / retail matters.

 

New Spitalfields

 

·         On the entry barrier, it was noted that a gateway report had previously been submitted to the Committee. A proposed entry charge of £1 or £2 was anticipated to raise £460,000 a year which could be used for ongoing maintenance / capital projects / service charge subsidy. The barrier would also deter unauthorised users of the market. Arguments against the barrier included discouraging custom. Tenants had originally been against the proposal but were now in favour.

 

The Chairman asked that this matter be the subject of a written report (that has also gone to tenants) to the next meeting.   

 

Smithfield

 

·         The Superintendent referred to the previously circulated briefing note about the recent fire. He reported that the fire brigade had returned to investigate the incident and were satisfied with their findings and the procedures adopted by the market. The matter was now in the hands of the Corporation’s insurers.

 

·         Members noted the success of the Smithfield 150 celebrations on the August bank holiday weekend despite the poor weather on the Sunday. The Chairman asked that the Committee’s thanks be recorded for the organisation of the event. 

 

RECEIVED.

 ...  view the full minutes text for item 12.

13.

Markets Business Plan Update pdf icon PDF 78 KB

Report by the Director of Markets and Consumer Protection.

 ...  view the full agenda text for item 13.

Additional documents:

Minutes:

The Committee had before them the Markets Business Plan Update report by the DMCP. The following matters were raised:-

 

·         On page 14 of the agenda pack and the shortfall in budgets due to reduced lettings, the DMCP referred Members to the note on page 27 on the appendix to the report that explained the position.

 

·         The Superintendent, New Spitalfields informed the Committee of details of overseas visitors to the market.

 

RECEIVED.

 ...  view the full minutes text for item 13.

14.

Questions on Matters Relating to the Work of the Committee

Minutes:

There were no questions.

 ...  view the full minutes text for item 14.

15.

Any Other Business that the Chairman Considers Urgent pdf icon PDF 69 KB

10 (a) Smithfield Market Car Park Utilisation

 

Report by the Director of Markets and Consumer Protection

For Information

 ...  view the full agenda text for item 15.

Minutes:

With the approval of the Chairman, the Committee considered the late report by the DMCP on Smithfield Market Car Park Utilisation.

 

RECEIVED.

 ...  view the full minutes text for item 15.

16.

Exclusion of the Public

Minutes:

RESOLVED – That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the remaining items on the grounds that they involve the likely disclosure of exempt information as defined in Paragraph 3 of Part I of Schedule 12A of the Local Government Act.

 

 ...  view the full minutes text for item 16.

17.

Concessionary Parking at Smithfield Market during the Christmas Period 2018

Report by the Superintendent, Smithfield Market.

 ...  view the full agenda text for item 17.

Minutes:

The Committee considered the report by the Superintendent, Smithfield Market on concessionary parking at the market at Christmas 2018.

 ...  view the full minutes text for item 17.

18.

City's Estate - Letting Strategy for Commercial Offices at Smithfield Market acknowledging the Strategic Review of the City's Wholesale Markets

Report by the City Surveyor.

 ...  view the full agenda text for item 18.

Minutes:

The Committee considered the report by the City Surveyor on City's Estate - Letting Strategy for Commercial Offices at Smithfield Market acknowledging the Strategic Review of the City's Wholesale Markets.

 ...  view the full minutes text for item 18.

19.

Museum of London Relocation - Project Update

Report by the Town Clerk.

 ...  view the full agenda text for item 19.

Minutes:

The Committee had before them the report by the Town Clerk on the Museum of London relocation project update.

 ...  view the full minutes text for item 19.

20.

Markets Debt Arrears

Report by the Director of Markets and Consumer Protection.

 ...  view the full agenda text for item 20.

Minutes:

The Committee considered the report by the DMCP on markets debt arrears.

 ...  view the full minutes text for item 20.

21.

Tenancies at Will and Assignments

Report by the Director of Markets and Consumer Protection.

 ...  view the full agenda text for item 21.

Minutes:

The Committee considered the report by the DMCP on tenancies at will and assignments.

 ...  view the full minutes text for item 21.

22.

Non Public Questions on Matters Relating to the Work of the Committee

Minutes:

There were no questions.

 

 ...  view the full minutes text for item 22.

23.

Any Other Business that the Chairman Considers Urgent and which the Committee Agree Should be Considered Whilst the Public are Excluded

Minutes:

With the agreement of the Chairman, urgent non-public matters were raised.

 ...  view the full minutes text for item 23.

 


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