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Venue: Committee Rooms, 2nd Floor, West Wing, Guildhall

Contact: Martin Newton tel no: 020 7332 3154  Email: martin.newton@cityoflondon.gov.uk

Items
No. Item

1.

Apologies

Minutes:

Apologies were received from Matthew Bell, Alderman Nicholas Lyons, Alderman Professor Michael Mainelli, Wendy Mead and Deputy Dr Giles Shilson.

 

 ...  view the full minutes text for item 1.

2.

Members' declarations under the Code of Conduct in respect of items on the agenda

Minutes:

There were no declarations.

 

 ...  view the full minutes text for item 2.

3.

Public Minutes pdf icon PDF 79 KB

To agree the public minutes and non-public summary of the meeting held on 30th January 2019.

 

 ...  view the full agenda text for item 3.

Minutes:

The public minutes of the meeting held on 30th January 2019 were approved as a correct record subject to the following corrections:

 

·        Page 3, New Spitalfields – delete the last sentence of the first paragraph.

 

·        Page 4, Impact of Brexit – amend the last sentence on this minute to read “The SMT and City Corporation had corresponded with regard to perceived support needs and at the time of the committee meeting, agreement on those support needs had not been reached.”

 

 ...  view the full minutes text for item 3.

4.

Brexit Update

Interim Director of Consumer Protection and Market Operations to be heard.

 ...  view the full agenda text for item 4.

Minutes:

Officers reported that there had been little change since the report to the previous meeting of the Committee. Close monitoring of supply chains would continue as would the close dialogue with the Tenants Associations.  Officers advised that discussions about contingencies following Brexit had taken place and traders did not appear to be concerned about sourcing supplies.

 

The Chairman drew the Committee’s attention to a special Brexit Fund which has been established by the Finance Committee.  However, at this stage it was unclear whether the Markets Committee could access this funding.

 

RESOLVED – That the report be noted.

 

 ...  view the full minutes text for item 4.

5.

Updates from the Markets Superintendents

The Superintendents of Smithfield, Billingsgate and Spitalfields Markets to be heard.

 ...  view the full agenda text for item 5.

Minutes:

The Committee heard oral updates from the Market Superintendents for Smithfield, Billingsgate and Spitalfields Markets.

 

Smithfield

The Superintendent reported that

·   Regrettably, Smithfield Market had not been awarded the title of best wholesale market which was given to New Covent Garden Market.
 

·   Energy efficiency at the market was being reviewed and LED lighting would be installed in the car park at no cost to the market and was expected to yield annual savings of approximately £17,000. 

·   Linking air extraction plant in the Car Park to the carbon monoxide sensors via the BMS system in order that plant was used only when required (rather than being on continuously previously), would result in savings of approximately £30,000.  The two energy initiatives therefore should deliver a combined saving of £47,000 annually.

 

Billingsgate

The Superintendent reported that

·        An Electric Vehicle Charging project was under way to provide several electric vehicle charging points in the market.
 

·        As part of the pre-consultation on the Markets Consolidation Programme, tours had been provided for existing/potential partners.
 

·        Officers had visited Spitalfieds Market to see how the new Guardtek Security System was working.

 

Spitalfields

The Superintendent reported that

 

·        Tenders had been invited for the replacement of the new entry barrier system.

 

·        There was a customer services drive to improve engagement with tenants and customers and responses would inform the business plan.

 

 ...  view the full minutes text for item 5.

6.

City Harvest Partnership with New Spitalfields Market pdf icon PDF 58 KB

Report of the Interim Director of Consumer Protection and Market Operations.

 ...  view the full agenda text for item 6.

Additional documents:

Minutes:

The Committee received a report of the Interim Director of Consumer Protection and Market Operations setting out options for the City Harvest Charity to redistribute end of life produce thereby reducing food waste.  Officers flagged up the outline City Harvest proposal on pages 13 – 15 of the agenda pack and officers were of the view that if City Harvest did not charge traders for collecting end of life food, it was likely that more surplus produce would be made available from traders to City Harvest.  Officers also highlighted that if the Committee was minded to allow City Harvest to occupy space to operate on the market site, this could result in the loss of potential rental income.

 

Members of the Committee were supportive of the proposals in principle but had a number of reservations and suggestions for further information to include in the follow up report to be presented to the Committee in May 2019.

·          How would this impact on traders operating from the market, had traders been consulted and what was the view of these traders? 

 

·          There were concerns in respect of peppercorn rents as a means of supporting this project rather than charging full rent and providing grants towards rental costs.

 

·          Although the economies of scale were appreciated, there were reservations regarding City Harvest’s monopoly on providing this service.

 

·          What other providers were offering this service and were costs comparable.

 

·          What potential support was available from the City Bridge Trust and could these proposals be shared with the City Bridge Trust.

 

In response to the questions and comments from Committee Members, Officers stated that City Harvest’s charges for collecting end of life produce did not represent a significant saving for market tenants when compared to the cost of self-surrender disposal, and that City Harvest was already working

 ...  view the full minutes text for item 6.

7.

Markets Stock Control Software pdf icon PDF 53 KB

Report of the Chamberlain.

 ...  view the full agenda text for item 7.

Minutes:

The Committee considered a report of the Chamberlain which provided an update on progress in implementing the Pirana Stock Control Software.  Feedback from traders at Billingsgate Market suggested that the new software system had improved stock management and users were generally satisfied with the system.  However, going forward, as functionality with the MICAD system improved, there might be scope for adopting this system in the future.  The possibility of improving the interface between MICAD and Pirana was also being explored.

 

RESOLVED – That the report be noted.

 

 

 

 ...  view the full minutes text for item 7.

8.

Rapid Electric Vehicle Charge Point Installation at Billingsgate Market pdf icon PDF 64 KB

Report of the Interim Director of Consumer Protection and Market Operations.

 

 ...  view the full agenda text for item 8.

Additional documents:

Minutes:

The Committee considered a report of the Interim Director of Consumer Protection and Market Operations outlining proposals to install an electric vehicle rapid charge point in the Billingsgate Market car park.  In response to questions and observations from Members, Officers advised that

 

·      Several requests for electrical vehicle charge points had been received from traders and visitors and installing a charge point would support the Mayor of London’s Environment and Transport Strategies and the City of London Corporation’s Clean Air Strategy.

·      Once charged, vehicles would vacate the charging bay so that it was available to other customers.

 

·      Officers were of the view that the preferred supplier would be happy to increase the number of electric charging points.

 

Members were supportive of the proposals but requested further clarification on how use of the charging bays would be managed, negotiating the most beneficial agreement for the City of London Corporation and a table of options to consider before a final decision is made.  The Committee agreed that authority be delegated to the Town Clerk to expedite the recommendations in the report in consultation with the Chairman and Deputy, taking into account the feedback from this meeting.

 

RESOLVED – That authority be delegated to the Town Clerk to expedite the recommendations in the report in consultation with the Chairman and Deputy, taking into account the feedback from this meeting.

 

 ...  view the full minutes text for item 8.

9.

Concessionary Parking and provision of Traffic Stewards at Smithfield Market during the Easter Period 2019 pdf icon PDF 60 KB

Report of the Interim Director of Consumer Protection & Market Operations.

 ...  view the full agenda text for item 9.

Minutes:

The Committee considered a report of the City Surveyor outlining a request from Smithfield Market Tenants’ Association (SMTA) for concessionary parking for 4 days and 4 nights prior to the Easter Weekend 2019.  

The Chairman reminded Members that the Committee had adopted an approach to grant concessions only where justified to address traffic concerns, or where some other economic need justified it concession.

 

The request from SMTA had not been made on the basis of traffic need and no supporting data had been presented.  The Committee were now monitoring use of the car park with regular reports, and there was no officer suggesting that this concession was necessary.

 

The Committee considered there was no justification for a concession and supported option 3 as set out in the report.

 

RESOLVED – That no concessionary parking and no traffic stewards are provided.

 

 ...  view the full minutes text for item 9.

10.

Smithfield Market - Car Park Utilisation in 2018 and Christmas 2018 pdf icon PDF 78 KB

Report of the Interim Director of Consumer Protection & Market Operations

 ...  view the full agenda text for item 10.

Minutes:

The Committee considered a report of the Interim Director of Consumer Protection and Market Operations outlining usage levels for Smithfield Market Car Park for the duration of the Christmas Traffic Plan for 2018.

 

RESOLVED – That the report be noted.

 

 ...  view the full minutes text for item 10.

11.

High-level Business Plan 2019/20 - Markets and Consumer Protection pdf icon PDF 63 KB

Report of the Interim Director of Consumer Protection and Market Operations.

 ...  view the full agenda text for item 11.

Additional documents:

Minutes:

The Committee considered a report of the Interim Director of Consumer Protection and Market Operations, outlining the 2019/20 Markets and Consumer Protection Business Plan.

 

The Committee was advised that officers were striving for continuous improvement hence the plans to further develop capabilities and explore more efficient delivery methods.

 

RESOLVED – That the report be noted.

 

 ...  view the full minutes text for item 11.

12.

Markets Committee Risk pdf icon PDF 219 KB

Report of the Interim Director of Consumer Protection and Market Operations.

 ...  view the full agenda text for item 12.

Minutes:

The Committee considered a report of the Interim Director of Consumer Protection and Market Operations setting out risk management processes to meet the requirements of the Corporate Risk Management Framework.

 

The Committee was advised that there was limited scope to reduce the risk ratings because some aspects relating to members of the public and levels of personal responsibility were beyond their control. 

 

RESOLVED – That the report and the actions taken to monitor and effectively manage risks arising from operations be noted.

 

 ...  view the full minutes text for item 12.

13.

Questions on Matters Relating to the Work of the Committee

Minutes:

The Chairman reported that he had been approached by a Charity Shop offering a wooden setting mallet used to lay the first stone for the London Central Fruit and Vegetable Market subject to a donation.

 

The Committee was in favour of the mallet being acquired and suggested that further enquiries be made with a view to purchasing the mallet subject to the cost not exceeding £100.  It was also suggested that the Culture, Heritage and Libraries Committee might wish to consider purchasing the mallet.

 

RESOLVED – That further enquiries be made with a view to purchasing the mallet subject to the cost not exceeding £100. 

 

 ...  view the full minutes text for item 13.

14.

Any Other Business that the Chairman Considers Urgent

Minutes:

There were no urgent items.

 ...  view the full minutes text for item 14.

15.

Exclusion of the Public

MOTION - That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

                                                                                     

 

 ...  view the full agenda text for item 15.

Minutes:

RESOLVED – That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Paragraph 3 of Part I of Schedule 12A of the Local Government Act as follows:-

 

Items

Paragraph

16 - 21

3

 

 ...  view the full minutes text for item 15.

16.

Non-Public Minutes

To agree the non-public minutes of the meeting held on 30th January 2019.

 

 ...  view the full agenda text for item 16.

Minutes:

RESOLVED – That the non-public minutes of the meeting held on 30th January 2019 be approved as a correct record subject to a minor correction.

 

 

 

 ...  view the full minutes text for item 16.

17.

City's Wholesale Markets - Consolidation Programme

Joint report of the City Surveyor and Director of Major Projects.

 ...  view the full agenda text for item 17.

Minutes:

The Committee received a joint report of the City Surveyor and the Director of Major Projects.

 

 ...  view the full minutes text for item 17.

18.

Debt Arrears Period Ending 31 March 2018

Report of the Interim Director of Consumer Protection and Market Operations.

 ...  view the full agenda text for item 18.

Minutes:

The committee received a report of the Interim Director of Consumer Protection and Market Operations.

 

 

 ...  view the full minutes text for item 18.

19.

Non Public Questions on Matters Relating to the Work of the Committee

Minutes:

There was one question whilst the public were excluded.

 

 

 ...  view the full minutes text for item 19.

20.

Any Other Business that the Chairman Considers Urgent and which the Committee Agree Should be Considered Whilst the Public are Excluded

Minutes:

There were no urgent items.

 ...  view the full minutes text for item 20.

 


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